Student Guide to Campus Life

Student Guide to Campus Life

Welcome!

Welcome Home! The Office of Student Life is excited to welcome you or welcome you back to High Point University and to our university community.

While HPU faculty and staff are here to help you on your journey, remember that this is a partnership. To succeed, you will need to work hard, make good choices, and commit to purposeful collaboration with faculty, staff, and fellow students. HPU is here to support you on this journey, but your choices will determine your path.

We are all committed to making your academic and residential experience the best it can be. As a community, we take pride in our surroundings, as well as your satisfaction and comfort.

The opportunities, services, facilities and policies in this Student Guide to Campus Life are here to assist you and provide insight to our HPU culture and shared values. Please read through each section to better understand HPU and expectations while you are a student.

As always, please know that our office is here to help. When you need assistance, please reach out to the Office of Student Life at 336-841-9231 or via email at studentlife@highpoint.edu.

Welcome to the HPU Family!

Sincerely,

Mission

The mission of High Point University is to deliver educational experiences that enlighten, challenge, and prepare students to lead lives of significance in complex global communities.

Alma Mater

God bless you Alma Mater, With holy wisdom burning bright.

God lead you Alma Mater, In ways of truth, through paths of right. We tread these halls. Too soon we part, But memories o’er flow each heart.

God bless you Alma Mater!

HPU Colors

Purple and White

HPU Fight Song

O Here’s to you, dear High Point U Our loyalty is ever true

Proud alma mater’s sons and daughters, We will honor you.

While marching on to victory Our Panther pride shines through So, Fight! Fight!

For the purple and white And dear old H-P-U!

(Shout Chorus) Go H-P-U! Go H-P-U!

(Panther Shout)

H-I-G-H P-O-I-N-T

HIGH POINT PANTHERS

HIGH POINT PANTHERS

GOOOOOO HPU!

Executive Administrative Offices

Office of the President

Dr. Nido Qubein

210 Roberts Hall, 336-841-9201

nqubein@highpoint.edu

Dr. Qubein’s visionary leadership has produced a complete transformation of High Point University since he became president in 2005. Since then, the undergraduate population has tripled, ten new academic schools have been added, the number of faculty has tripled, and the campus size has quadrupled. More than $600 million has been raised to support academic and student life facilities and programs, scholarships, and additional infrastructure and technological investments on the 520-acre campus. President Qubein and his family have also been among the University’s top philanthropic supporters. Additionally, Dr. Qubein teaches The Freshman Seminar on Life Skills, which focuses on preparing students to live a life of both success and significance.

Office of Academic Affairs

Dr. Daniel Erb

239 Roberts Hall, 336-841-4595

derb@highpoint.edu

Dr. Daniel Erb serves as the Provost and is the chief academic officer of all the academic departments of the University. The Deans of the following Schools report to him:

Webb School of Engineering

Stout School of Education

Wanek School of Natural Sciences

Workman School of Dental Medicine

David R. Hayworth School of Arts and Design

Earl N. Phillips School of Business

Nido R. Qubein School of Communication

Fred S. Wilson School of Pharmacy

Congdon School of Health Sciences

School of Humanities and Behavioral Sciences

School of Law

School of Nursing

School of Optometry

University Registrar

Danny K. Brooks

101 Roberts Hall, 336-841-9300

dbrooks@highpoint.edu

University Registrar Danny Brooks oversees registration and compiles the course schedule for each semester. Registration for new students is conducted in early spring, prior to your first semester of enrollment. Registration for continuing students is in November and April for the following spring and fall semesters. Registration is online and academic advisers grant you permission to register after an advising session has been conducted. All academic records and transcripts are kept digitally in the registrar’s office. Additionally, the registrar provides enrollment certifications for graduation and continuing athletic eligibility and enrollment.

Senior Vice President for University Operations

Barry Kitley

223 Roberts Hall, 336-841-9363

bkitley@highpoint.edu

Barry Kitley serves as the Senior Vice President for University Operations and oversees Facilities and Auxilary Operations. He is responsible for many of the services that students access on a daily basis, such as Campus Enhancement Services

(janitorial, landscaping, and maintenance), Hospitality Services (restaurants and catering), Construction and Renovation, the Mail Center, Student Life, Athletics, the University Bookstore, Police/Security, Safety, Emergency Preparedness, and Transportation. This office focuses on creating an extraordinary environment for HPU students.

Title IX Office

Nicole Rios

Title IX Coordinator

327 Couch Hall, 336-841-9138

TitleIX@highpoint.edu

The Title IX Coordinator oversees administration and coordination of High Point University’s Title IX and Sexual Misconduct compliance efforts. The scope of this responsibility includes, among other things, managing of complaints, investigations, and training in connection with High Point University’s prohibition of sex discrimination and sexual harassment (including sexual violence).

Office of Communications

rclodfel@highpoint.edu

The Office of Communications is responsible for leading efforts to communicate both internally and externally the academic, professional, and inspiring achievements of students, faculty, and staff, as well as happenings throughout campus.

We also appreciate your comments and concerns. You will find HPU Suggestion Boxes located throughout campus. Please let us know what ideas you have—our best suggestions come from students!

We regularly distribute press releases about students, faculty, and staff to local and national media, and feature student news on the HPU website, HPU social media pages, and in the HPU Magazine.

Newsletters and special announcements are also distributed from the awardwinning Office of Communications, including The Parent Perspective, a monthly newsletter to parents of all current students. All of these efforts are designed to keep the HPU family informed and connected.

Senior

of Communications

312 Roberts Hall, 336-841-9156

We are always interested in newsworthy accomplishments of our students. Please send any personal accomplish -

ments or updates to communication@ highpoint.edu. HPU social media channels to follow include:

facebook.com/highpointu

x.com/highpointu

youtube.com/highpointUniversity

instagram.com/highpointu

tiktok.com/@highpointu

Announcements and stories are also frequently posted at www.highpoint. edu/newsandmedia, the HPU website, and the magazine.

Photo and Video Permissions

High Point University reserves the right to take photos and video recordings of students, family members, and guests on campus. The images and video recordings may be used in University publications, marketing materials, or on the University website. HPU may edit the material for brevity, clarity, focus, and to enhance audio and visual formats for consistency and best results. The images and/ or commentary may appear in any of the wide variety of formats and media available to the University or that may come available in the future, including: print, DVD, social media channels, YouTube, and other electronic/ online media. High Point University is released and discharged from any and all claims and demands arising out of or in conjunction with the use of the photographs and/or video or other commentary, including any and all claims for libel. This policy will be in compliance with FERPA guidelines.

Student Financial Information

Student Financial Planning

100 Roberts Hall, 336-841-9124

finplan@highpoint.edu

The Office of Student Financial Planning is responsible for verifying eligibility for and the packaging of financial assistance from institutional, federal, state, and outside sources. The application process requires the filing of the Free Application for Federal Student Aid (FAFSA). The results of this form will be received by our office electronically (provided our school code, 002933, is included). Please note that we must have your Social Security number in our system in order to receive your FAFSA data. Eligibility will be determined based on the FAFSA information we receive and a financial aid offer will be developed to include available funding from the federal, state, and institutional programs which we administer. Non-need based aid like merit scholarships, athletic awards, and departmental scholarships are the first component in the development of a student’s financial aid offer. Based on financial need demonstrated on a completed FAFSA, federal and state grants are then packaged. If additional eligibility exists, the student will be considered for HPU’s need-based grant. Please note that eligibility for need-based aid is determined for a student each year that a FAFSA is completed, and therefore is not automatically renewable. Federal Loans will be added according to the maximum amount allowed based on the student’s grade level. Federal work-study is a student work program with very limited funding so it is targeted at students with the highest demonstrated need as long as the funds exist with first priority given to currently enrolled students. It is also important to note that financial aid, to include

merit aid, is distributed equally between fall and spring semesters. Students who graduate early (in December) cannot receive their full annual amount in one semester.

The Office of Student Financial Planning is also responsible for monitoring students’ enrollment status and academic progress. All students must be making Satisfactory Academic Progress as dictated by federal regulations and institutional policies to maintain continued eligibility for all financial aid. Undergraduate students must be full-time to receive institutional funding. Students admitted as freshman receive eight semesters of institutional aid eligibility; transfer students receive a prorated number of semesters of eligibility based on credits transferred.

In addition, students receiving merit scholarship must maintain the minimum cumulative GPA requirement as indicated in the student’s original scholarship offer. We monitor academic progress at the end of each spring semester. If a student fails to meet Satisfactory Academic Progress or is below the minimum cumulative GPA to retain their merit scholarship, the student loses scholarship eligibility until the minimum requirements are met.

PRIVACY RIGHTS & RESPONSIBILITIES

I understand that High Point University is bound by the Family Educational Rights and Privacy Act (FERPA) which prohibits High Point University from releasing any information from my education record without my written permission. Therefore, I understand that if I want High Point University to share information from my

education record with someone else, I must provide written permission by following the established procedure. I further understand that I may revoke my permission at any time as instructed in the same procedure.

Financial Aid

I understand that my Financial Aid Offer is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated. If I drop any class before completion, I understand that my financial aid eligibility may decrease and some or all of the financial aid offered to me may be revoked. If some or all of my financial aid is revoked because I dropped or failed to attend class, I agree to repay all revoked aid that was disbursed to my account and resulted in a credit balance that was refunded to me.

Federal Aid: I understand that any federal Title IV financial aid that I receive, except for Federal Work Study wages, will first be applied to any outstanding balance on my account for tuition, fees, room and board. Title IV financial aid includes aid from the Pell Grant, Supplemental Educational Opportunity Grant (SEOG), Direct Loan, PLUS Loan, and TEACH Grant programs. When I accept or decline the federal loans I was offered, I authorize High Point University to apply my Title IV financial aid to other charges assessed to my student account such as student health insurance, parking permits, bookstore charges, service fees and fines, and any other education related charges. I further understand that this authorization will remain in effect until I rescind it in writing and that I may withdraw it at any time.

State Aid: I understand that any state aid I may be eligible for requires that I must complete the residency application through the North Carolina Residency Determination System online no later than 45 days from the start of the semester. Should I not complete the verification or it be determined by the system I

am not a qualified resident, I understand I will have any state and related aid removed from my account and will be responsible for any balance created by their removal.

Prizes, Awards, Scholarships, Grants: I understand that all prizes, awards, scholarships, and grants offered to me by High Point University will be credited to my student account and applied toward any outstanding balance. I further understand that my receipt of a prize, award, scholarship, or grant is considered a financial resource according to federal Title IV financial aid regulations, and may therefore reduce my eligibility for (i.e., loans, grants, Work Study) which, if already disbursed to my student account, must be reversed and returned to the aid source.

Student Accounts

105 Roberts Hall, 336-841-9259

studentaccounts@highpoint.edu

The Office of Student Accounts collects payments, assesses charges, maintains online billing statements, and administers the tuition payment plan.

The Office of Student Accounts is responsible for ensuring that funds due to the University are billed, collected, and deposited timely and accurately in a manner that is compliant with not only University policy but also all applicable Federal and State Regulations. The staff is well trained and highly qualified to make the student/parent experience with the Student Accounts process a positive and rewarding one. The staff is available to address a broad range of financial issues pertaining to a student’s education at High Point University.

Student Financial Responsibility Agreement

PAYMENT OF FEES/PROMISE TO PAY

I understand that when I register for any

class at High Point University or receive any service from High Point University I accept full responsibility to pay all tuition, fees, and other associated costs assessed as a result of my registration and/or receipt of services. I further understand and agree that my registration and acceptance of these terms constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code at 11 U.S.C. §523(a)(8)) in which High Point University is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for all assessed tuition, fees, and other associated costs by the published or assigned due date.

I understand and agree that if I drop or withdraw from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees in accordance with the published tuition refund schedule. I have read the terms and conditions of the published tuition refund schedule and understand those terms are incorporated herein by reference. I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above.

METHOD OF BILLING

I understand that High Point University uses electronic billing (e-bill) to the student’s account portal as its official billing method, and therefore I am responsible for viewing and paying my student account e-bill by the scheduled due date. I further understand that failure to review my e-bill does not constitute a valid reason for not paying my bill on time.

BILLING ERRORS

I understand that administrative, clerical, or technical billing errors do not absolve me of my financial responsibility to pay the correct amount of tuition, fees, and other associated financial obligations assessed as a result of my registration at High Point University.

RETURNED PAYMENTS/FAILED

PAYMENT AGREEMENTS

If a payment made to my student account is returned by the bank for any reason, I agree to repay the original amount of the payment plus a returned payment fee of $30.00. I understand that multiple returned payments and/or failure to comply with the terms of any payment plan or agreement I sign with High Point University may result in cancellation of my classes and/or suspension of my eligibility to register for future classes at High Point University. This may also result in the requirement for certified funds and the ineligibility to enroll in future payment plans.

DELINQUENT ACCOUNT/ COLLECTION

Financial Hold: I understand and agree that if I fail to pay my student account bill or any monies due and owing High Point University by the scheduled due date, High Point University will place a financial hold on my student account, preventing me from registering for future classes, registering for housing, requesting transcripts, or receiving my diploma.

Collection Agency: I understand and accept that if I fail to pay my student account bill or any monies due and owing High Point University by the scheduled due date, and fail to make acceptable payment arrangements to bring my account current, High Point University may refer my delinquent account to a collection agency. I understand that my delinquent account may be reported to one or more of the national credit bureaus.

COMMUNICATION

Method of Communication: I understand and agree that High Point University uses my student HPU email address as an official method of communication with me (the student), and therefore I am responsible for reading the emails I receive from High Point University on a timely basis.

Contact: I authorize High Point University and its agents and contractors to contact me at my

current and any future address(es), cellular phone number(s), email address(es), or wireless device(s) regarding my delinquent student account(s)/ loan(s), any other debt I owe to High Point University, or to receive general information from High Point University. I authorize High Point University and its agents and contractors to use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails, in their efforts to contact me. Furthermore, I understand that I may withdraw my consent to call my cellular phone by submitting my request in writing to the Business Office or in writing to the applicable contractor or agent contacting me on behalf of High Point University.

Updating Contact Information:

I understand and agree that I am responsible for keeping High Point University records up-to-date with my current physical addresses, email addresses, and phone numbers. Upon leaving High Point University for any reason, it is my responsibility to provide High Point University with updated contact information for purposes of continued communication regarding any amounts that remain due and owing to High Point University.

IRS FORM 1098-T

I agree to provide my Social Security number (SSN) or taxpayer identification number (TIN) to High Point University upon request as required by Internal Revenue Service (IRS) regulations for Form 1098-T reporting purposes. If I fail to provide my SSN or TIN to High Point University, I agree to pay any and all IRS fines assessed as a result of my missing SSN/TIN.

I consent to receive my annual IRS Form 1098-T, Tuition Statement, electronically from High Point University. I understand that if I do not consent to receive my Form 1098-T electronically, a paper copy will be provided.

TUITION PROTECTION INSURANCE

A college education represents a substantial

investment of both time and money. At HPU, we are concerned for the student who suffers a serious illness or accident and has to leave the University before the semester is completed, resulting in a loss of time and money devoted to education. With this in mind, HPU has decided to offer a Tuition Protection Plan. To reduce the cost of the annual premium for tuition insurance, High Point University has implemented an opt-out policy. Please note that all undergraduate students are automatically enrolled in this tuition insurance program unless they complete the waiver to opt out online at: tuitionprotection.com/hpu by September 2, 2023. Further information can be found at www.highpoint.edu/ studentaccounts/tuition-insurance.   The plan provides coverage for tuition, fees, room and meal cost paid to the University. This plan, administered by A.W.G. Dewar, provides coverage of up to 75%. Refunds may be affected by financial aid award adjustments. This plan significantly extends and enhances the University’s tuition refund policy.

Student Health Insurance

High Point University is concerned with the overall health and safety of our students. As a condition of enrollment, all full-time undergraduate students are required to maintain health insurance and provide evidence of a primary health insurance policy. Students without primary health insurance are required to enroll and purchase a health insurance plan offered by High Point University through partnership with United Healthcare/Student Resources, one of the largest student health insurance providers. A summary of benefits can be found at www.highpoint.edu/ studentaccounts/student-insurance.

Student health insurance billing, as well as the acceptance/waiver process, is managed by the Office of Student Accounts. The initial billing invoice for the fall semester

will include the charge for the fall portion of student health insurance. Once the invoice is received, the student must either accept the coverage or waive the coverage. The acceptance/waiver process begins June 1 and must be completed by September 2, 2023.

Students, who have “other Comparable Coverage” and wish to waive the HPU health plan, must complete the online waiver request through studentcenter.uhcsr. com. Comparable Coverage is defined as individual medical and sickness indemnity plans, employer-sponsored group insurance plans, Medicare, TriCare, or Medicaid. The policy should cover both emergency and non-emergency treatment in North Carolina. All F1 and J1 International students are automatically enrolled in the United Healthcare Student Insurance Plan as well. Please note, if you waive the United Healthcare insurance, the student’s individual out-of-area coverage may result in minimal coverage for medical costs incurred at HPU Student Health. HPU Health Services operates like a family medicine practice and will bill for services. Families are encouraged to check benefit coverage for Novant Health.

WITHDRAWAL & LEAVE OF ABSENCE FORM (LOA)

If I decide to take a Leave of Absence (LOA) or completely withdraw from High Point University, I will follow the established procedure for doing so. A student who takes an LOA or officially withdraws during a semester may be entitled to a refund of certain charges as outlined in the Tuition and Fees Refund Policy. An LOA or withdrawal (official or otherwise) also affects financial aid eligibility, as outlined in the federal Return of Title IV Program Funds Policy and the Return of Non-Title IV Program Funds Policy. A student using scholarships, grants, or loans to pay educational expenses, whose account was paid-in-full prior to withdrawal is likely to owe the University after withdrawal. Procedures for

such changes of status are coordinated by the Office of Academic Advising.

UNIVERSITY REFUND POLICY

A student who takes the LOA or officially withdraws during a semester may be entitled to an adjustment to tuition and housing depending on the date of the LOA/ withdrawal. If a tuition adjustment results in a credit balance, the student can elect to receive a refund of the credit balance or leave the balance on the account for future terms. Any adjustment of room rent is based on when the student has checked out of his/her residence hall. Fees for individual instruction courses are refunded on the same basis as tuition.

Tuition, fees, room rent, and related charges will be refunded under the University Refund Policy for students who are involved in the undergraduate student judicial review process, however a student who appeals the decision of the disciplinary board must realize that the appeal process can be lengthy and will affect the amount of the refund given should the board decision be upheld. Return of Title IV funds are handled in accordance with federal law.

Schedule of Adjustments for Withdrawal or Leave of Absence for Undergraduate Fall and Spring Semesters

Applies to Summer Sessions I & II

For Graduate specific information, please refer to the website at www.highpoint.edu/ studentaccounts/withdrawal-information/ graduate/

Students are responsible for officially withdrawing from classes by completing an LOA or Withdrawal Form in order to be eligible for a refund.

Nonpayment for classes for which a student is registered or non-attendance in a registered class does not release the student from financial obligation and will not drop the student from the class. The Office of Student Accounts calculates the refund of charges based on the date reported on the student’s form and information provided by Office of Student Life. The Office of Financial Planning calculates the amount of aid that needs to be returned also based on the date reported on the form. Financial Aid is not calculated based on the University Refund Schedule. Financial Aid earned is based on federal policy form and information provided by the Office of Student Life. If charges originally paid by financial aid funds are no longer covered after financial aid funds are returned to the programs, the student is responsible for the remaining balance.

Regardless of the learning environment, the tuition and fees will be the same. The tuition and fees you provide are in exchange for learning, academic credit, and certain non-academic services that will be provided whether in person, in a hybrid environment, or entirely remotely.

Student Life Offices

The Office of Student Life is committed to the growth and development of all University students. Our commitment is to see the individual excel and mature in an inspiring environment that not only is conducive to and focused on the academy of higher learning but also fosters an individual’s coexistence with fellow students.

During your stay at High Point University, you will not only study but will also have the opportunity to become active in Fraternity and Sorority Life, Student Government, the Campus Activities Team, Religious Life, Campus Recreation, Service Organizations, Academic Organizations, and much, much more. Listed below are various administrative offices that provide resources and tools that will contribute to your educational success.

Office of Student Life

John and Marsha Slane Student Center, 3rd floor

336-841-9231

studentlife@highpoint.edu

Instagram: @oslathpu

Vice President of Student Life

Gwenn Noel

338 John and Marsha Slane Student Center

336-841-9672

gnoel@higpoint.edu

The Vice President of Student Life is responsible for creating a safe and nurturing environment that contributes to the success of all High Point University students. Serving as the chief student life officer of the institution, the Vice President serves as the administrator who assists and leads the establishment of a student environment that is conducive to learning, providing a sense of community in all residential areas and promoting responsible, engaged, and healthy behavior that permits and engages a student to realize their full potential. Working with HPU families, the Vice President is also responsible for providing leadership and vision that reflects the needs of the HPU community through integrated communications, programming, and training. This position oversees Student Experience, Recreation Services, Club Sports, Housing and Residence Life, Fraternity and Sorority Life,

Multicultural Affairs, and Student Outreach and Support.

Senior Director for Student Experience

Dylan Denning

337 John and Marsha Slane Student Center, 336-841-9302

ddenning@higpoint.edu

The Senior Director for Student Experience oversees front desk operations for the Office of Student Life, including production of the Monthly Student Events calendar, management of the Office of Student Life social media, office appointment booking, and maintaining office-wide records. Ensures first-class customer service is offered to all students, families, faculty, and staff at all times. Oversees First Year Experience, Sophomore Experience, the Student Government Association, The Point Arcade, the Bertram L. Podell Cinema, HPU Ice Rink, and serves as Advisor to the Campus Activities Team. Reviews office promotions/ advertising/communication and ensures university branding guidelines are followed. Assists in planning and executing special student events, Welcome Week, student concerts, weekly food trucks and more! The Senior Director represents Student Experience at all major university events and functions.

Director of Sophomore Experience

Andrew Wedlock

John and Marsha Slane Student Center, 336-841-9695

awedlock@highpoint.edu

Oversees sophomore experience program at HPU. Executes second-year success campaigns, events, workshops, and services. Assists second-year students in establishing their professional and academic goals by identifying needs and offering support services, engagement opportunities, and university resources.

Senior Director of Campus Recreation

Mat Allred

115 John and Marsha Slane Student Center 336-841-9034

Director of Campus Recreation

Austin Wilson

115 John and Marsha Slane Student Center

336-841-9732

High Point University Recreation Services (HPURec) offers a variety of fitness, wellness, and athletic opportunities for all students. The John and Marsha Slane Student Center is home to the HPURec Office, the Fitness Center, Group Exercise classroom, and multipurpose basketball courts. The Maynard Pool and Spa at John and Marsha Slane Student Center is available for you to enjoy during warmer months as well as 4 other pools on campus.. Students may also enjoy swimming and racquetball in the James H. and Jesse E. Millis Athletic and Convocation Center as well as sand volleyball, pickleball and outdoor basketball courts and a turf field located around campus. HPURec also manages 10 fitness facilities at the University Center 2, Village I and Village II, North College Terrace, North College Court, Caffey, Centennial Square Townhomes 1 & 2, and the Greek Village as

well as outdoor pools at The Village, Centennial Square Townhomes 1 & 2, and The Greek Village, which are for resident use of those communities. HPURec offers an active intramural sports and activities calendar as well as opportunities for adventure with HPU Outdoor Discovery. The HPU Outdoor Discovery Program includes a dynamic Challenge (Ropes) Course located at the HPU Millis Estate, a 20-acre country retreat located just minutes from campus. The Challenge Course is designed to develop communication and leadership skills through a series of demanding high and low ropes components. The course also features a 500-foot zip line, 40-foot rock climbing wall, laser tag, and a series of hiking trails. Complimentary transportation to the HPU Millis Estate is provided through the HPURec office.

HPURec Contact:

336-841-9732

rec@highpoint.edu

www.highpoint.edu/recreationservices/ Instagram: @hpurec

Facebook: HPU Recreation

Aquatics

• Monday – Thursday: 3 p.m. – 7 p.m.

• Hours may vary depending upon class schedule.

• The following is not permitted in any campus pool: alcohol, coolers, plastic cups (solo cups: red, blue, clear, etc.), glass containers, pets, or tobacco products. Students in violation of pool rules will be banned for at least 24 hours and referred to Community Standards.

HPU Challenge Course

The HPU Outdoor Discovery Program includes a dynamic Challenge (Ropes)

Course located at the HPU Millis Estate, a 20-acre country retreat just minutes from campus. The Challenge Course is designed to

develop communication and leadership skills through a series of demanding high and low ropes components. The course features a 500-foot zip line, 40-foot rock climbing wall, laser tag, a 60-inch giant two-person swing, and a series of hiking trails.

Complimentary transportation to the HPU Millis Estate is provided through the HPURec office.

Intramural Sports/HPURec Events:

• 7v7 Flag Football

• Outdoor Soccer

• Outdoor/Indoor Volleyball

• 5v5 Basketball

• Ultimate Frisbee Tournaments

• Racquetball

• Singles/Doubles Tennis

• Softball

• Alumni/Family Weekend 5K Run

• Dodgeball

• Pickleball

• All-Star Classic 3pt, skills, and slam dunk contest

• And more …

Club Sport Teams

Additionally, students have the opportunity to join club sport teams that compete against club teams from other colleges and universities. These clubs include:

• Ballroom and Latin Dance

• Baseball

• Basketball (Men/Women)

• Bass Fishing

• Brazilian Jiu-Jitsu (Men/Women)

• Cheerleading

• Equestrian

• Esports

• Field Hockey (Women)

• Golf (Men/Women)

• Gymnastics (Men/Women)

• Ice Hockey (Men/Women)

• Lacrosse (Men/Women)

• Mini Golf

• Powerlifting (Men/Women)

• Rowing (Men/Women)

• Running (Men/Women)

• Soccer (Men/Women)

• Softball (Women)

• Spikeball

• Swimming (Men/Women)

• Table Tennis

• Tennis (Men/Women)

• Ultimate Frisbee

• Volleyball (Men/Women)

If interested in participating in club sports, visit highpoint.edu/clubsports or contact Austin Wilson, 336-841-9526.

Director of Student Leadership & University Relations

Sam Carr

317 John and Marsha Slane Student Center, 336-841-9123

scarr@highpoint.edu

sgaadvisor@highpoint.edu

Supervises all SGA-chartered organizations affiliated and serves as advisor to the Student Government Association. Ensures all university guidelines are honored while supporting the university’s mission and strategic plan. Coordinates student organization travel, conducts training for organization advisors, oversees events related to student involvement, such as the bi-annual Involvement Fair, and assists in advising annual student concert planning and execution.

Senior Director of Multicultural Affairs and Care

Dr. Deona Cureton

John and Marsha Slane Student Center

dcureto1@highpoint.edu

The Senior Director of Multicultural Affairs oversees multicultural affairs and care team. The Senior Director of Community Standards is also hands on with Care case management. The Senior Director of Multicultural Affairs and Care administers the university’s student compliant process.

Senior Director of Community Standards

335 John and Marsha Slane Student Center

The Senior Director of Community Standards is responsible for the supervision of Community Standards Team. The Senior Director oversees both the academic and non-academic conduct systems including, but not limited to, conduct and bias investigations and facilitating the management of appeals processes for academic and non-academic cases. The Senior Director of Community Standards adjudications and policy implementations that affect the areas of students’ conduct.

Director of Student Outreach and Support

Ally Strasen

319 John and Marsha Slane Student Center, 336-841-9088

astrasen@highpoint.edu

The Director of Student Outreach and Support oversees student care, outreach, and support in a non-clinical setting. The Director reviews and processes all CARE reports received by the Office of Student Life and coordinates outreach and subsequent support for students of concern. The Director meets with students individually to assess needs, provide support, and employ interventions including referrals to other campus resources and case management services. The Director also serves as Chair of the University CARE Team.

If you have a concern about a student’s wellbeing, please submit a Care Alert at www.highpoint.edu/carealert.

CARE

The High Point University CARE (Collaboration, Assessment, Response, and Education) Team is a multidisciplinary group of appointed professional staff members responsible for identifying, assessing, and

responding to concerns regarding students, faculty/staff, and community members.

The CARE Team takes a holistic and objective approach to identifying concerns, assessing individualized needs, and implementing appropriate interventions using evidence-based practices. When High Point University community members are determined to be at an elevated level of risk, the CARE Team has the authority to mandate further assessment to better inform interventions.

Threat Assessment

The CARE Team is also tasked with assessing concerning behaviors of HPU community members and guests who may pose a threat to self, others, or the HPU community and to recommend interventions accordingly. Interventions may include, but are not limited to:

• Referral to law enforcement/HPU Police and Security

• Referral to Human Resources (employees only)

• Referral to the Office of Community Standards (students only)

• Referral to Academic Services (students only)

• A University-Initiated Leave of Absence (students only)

HPU CARE Referral

Any concerned person is encouraged to utilize the CARE Referral form to refer a person of concern to the CARE Team. CARE Referrals are received, reviewed, and addressed by the Office of Student Life in conjunction with the CARE Team. All reports received are protected under FERPA and information in the report will be kept as private as possible, though it is not confidential. For more information on what concerns may warrant a referral to the CARE Team, please refer to the CARE Team website – www.highpoint.edu/

careteam.

To refer a person of concern, please use one of the following methods:

CARE Referral Form: www.highpoint.edu/ carealert (recommended)

Email: care@highpoint.edu

Phone: 336-841-9231

In Person: Office of Student Life, Slane Student Center, Third Floor (Monday –Friday 8:00 am - 5:00 pm)

All reports will be addressed in accordance with University policy. Please note that the CARE Team is unable to provide you with follow-up about or information regarding a resolution to your concern.

The CARE Team should not be contacted as first-response to emergencies. If there is an immediate threat or concern for someone’s health or safety, please call HPU Police/ Security 336-841-9111 or call 911.

Director of Community Standards

The Director of Community Standards is the chief conduct officer for the university and manages both the academic and nonacademic conduct systems. This includes review of incident reports and formal complaints, conducting preliminary investigations, and formal hearings, as well as issuing appropriate sanctions. The Director will supervise and evaluate all conduct boards, and student/faculty justices. with the help of the Assistant Director of Community Standards.

Senior Director of Housing and Residence Life

Nicole Hundt

336 John and Marsha Slane Student Center

nhundt1@highpoint.edu

The Senior Director of Housing and Residence Life directs the daily operations of all University residence halls, supervises, and manages the overall housing assignments and

residential experience for all students as well as fraternity and sorority life.

Director of Housing Operations

Steve Burrell

313 John and Marsha Slane Student Center

sburrell@highpoint.edu

(336) 841-9795

The Director of Housing Operations directs and assists with supervising the operations of all University room reservation protocols and assists the Senior Director of Housing and Residence Life with room assignments and allocations for both incoming and upperclassmen students. In addition, the Director of Housing Operations manages the assignments for all housing accommodation requests and support for students with approved Emotional Support Animals.

Director of Residence Life

Crystal Harvey

341 John and Marsha Slane Student Center, 336-841-9511

charvey@highpoint.edu

The Director of Residence Life oversees the student living and cocurricular experience in residential communities through direction and oversight of the residence life staff including Assistant Directors, Community Directors, and Student Staff (SRA, RA, RLOA,CA).

Director of Fraternity and Sorority Life

Madison Simmons

Webb Conference Center 204

336-841-9618

msimmon4@highpoint.edu

greek@highpoint.edu

Instagram: @hpu_fsl

Fraternities and sororities provide unparalleled opportunities for leadership development, scholastic engagement, and lifelong friendships and connections. Members of fraternities and sororities are outstanding models in the classroom, on the

playing field, and among other clubs and organizations on campus. Fraternity and sorority members are involved on campus as University Ambassadors, Division I athletes, Resident Assistants, Peer Mentors, Campus Activity Team members, Presidential Scholars, and participants in multiple professional, philanthropic and honorary student organizations on campus.

Accessibility Resources and Services

High Point University is committed to providing equal access to services and benefits in educational opportunities and ensuring full participation for all members of the University community. The University prohibits discrimination against a qualified person with a disability in educational settings and employment practices. The University acts in accordance with the Americans with Disabilities Act Amendments Act of 2008 (ADAAA: Public Law 110-325), Section 504 of the Rehabilitation Act of 1973, and North Carolina Anti-Discrimination Laws.

Our mission is to provide an inclusive environment which ensures equal access for all students to education and all aspects of University life by providing reasonable accommodations, interactive student meetings, and promoting access for HPU students, staff, and faculty.

The Office of Accessibility Resources and Services (OARS) aspires to empower students with disabilities to receive equal access to education and all aspects of university life, through removing barriers to equal access and promoting self-advocacy through multidisciplinary partnerships. OARS is committed to helping students with disabilities achieve their academic goals by providing reasonable accommodations under appropriate circumstances. As part of the Office of Academic Services, we handle the needs of students with disabilities, and we take those needs seriously.

OARS supports the mission of the University, the Office of Academic Services mission, and the OARS departmental mission through three primary tenets.

REMOVE barriers to equal access to learning, participating, and benefiting from the programs, services, and activities at High Point University.

PROMOTE self-advocacy. OARS strives to help students develop skills to advocate for accommodations, increase understanding of their disability, and be proactive in eliminating barriers.

ENGAGE in multidisciplinary partnerships to ensure appropriate and reasonable accommodations.

Documentation

All High Point University students requesting disability-related accommodations must register with the Office of Accessibility Resources and Services and provide up-to-date, appropriate, and objective documentation, from a medical professional, that clearly substantiates a significant functional limitation. A substantial limitation is defined as a notable, significant, meaningful limit/difference to the manner in which the individual engages in the activity, the conditions necessary for them to engage in the activity, and/or the duration or frequency in which they can engage in the activity. Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and the proper functioning of major bodily systems.

Academic accommodations are based upon documented disability-related limitations

and diagnostic and evaluation test data provided in a written report by a qualified professional. Documentation must include specific medical information substantiating a diagnosis and related functional limitations. All provided documentation is taken into consideration when determining reasonable and appropriate accommodations for each student’s needs, while ensuring that the essential functions, tasks, standards, and requirements of a program will not be removed by implementation of an accommodation. For more information regarding documentation requirements, please see the Academic Accommodation section on the OARS webpage (https:// www.highpoint.edu/oars/academicaccommodations/).

Housing accommodations are provided to ensure accessible housing in university housing. Students requesting accessible housing should register with OARS and submit a completed OARS Accessibility Housing Form (https://www.highpoint. edu/oars/files/2021/04/OARSAccessible-Housing-Form.pdf) by a licensed professional who is credentialed in the area related to the diagnosed condition for which the accommodation is being requested. Students are also asked to discuss with an Accessibility Specialist a rationale for the requested housing accommodation(s) and how this accommodation will meet their need(s) for accommodations and enrich their experience at High Point University.

Accessibility Grievance Policy

Students with disabilities who have followed published procedures for requesting accommodations and have done so in a timely manner but who believe they have not been granted reasonable accommodations or who believe that approved accommodations have not been

appropriately implemented or students who requested accommodation(s) but were denied may file a grievance with the 504 Coordinator in the manner outlined in the 504 (Accessibility) Grievance Policy. www.highpoint.edu/oars/section-504/

Emotional Support Animal (ESA) Policy

An emotional support animal (ESA) is a type of reasonable accommodation that affords a person with a disability an equal opportunity to use and enjoy University housing by alleviating one or more identified symptoms or effects of a person’s disability. This Policy, as subject to change from time to time, explains the specific requirements applicable to a campus resident’s request for and possession of an ESA in University housing. This Policy does not apply to “service animals” under applicable law.

Although it is the policy of HPU that residents are generally prohibited from having animals of any type in University housing, HPU will consider a request by a resident with a disability for a reasonable accommodation to allow an ESA consistent with this Policy. Before a Resident may bring a requested ESA to campus, the Resident must be approved by OARS for a reasonable accommodation under this Policy. For the full policy, please visit: https://www.highpoint.edu/oars/ files/2021/04/HPU-ESA-Policy.pdf.

Pre-emergency Preparedness by the Student with a Disability

All students, faculty, and staff are automatically provided emergency and safety notifications through the Panther alert system: www.highpoint.edu/pantheralert.

If a situation is life-threatening: Dial ext. 9111 from a campus phone Call (336) 841-9111

Push the emergency call button on any CARE pole

Emergency Preparedness for Students with a Disability

If you are a student with a disability and are concerned about your ability to evacuate in an emergency safely, you should:

Discuss your concerns and options with your Accessibility Specialist in the Office of Accessibility Resources and Services. OARS staff can assist you in developing a plan to meet your needs in case of an emergency and can include appropriate campus partners in that support.

Bring to the attention of your faculty members, Resident Assistants, Community Directors, employers, coaches, and roommates the extent of the assistance you may need in case of an emergency.

It is your responsibility to make your needs known.

Become familiar with all emergency exits and evacuation routes in the buildings you frequent.

Work with Accessibility Resources and Services on a personal emergency plan if you are unclear on how to manage an emergency evacuation. You are permitted to meet with your Accessibility Specialist as often as needed.

If you have difficulty speaking loudly or have a voice/speech impairment, you should carry a whistle or have other means of attracting others’ attention.

During any emergency, students with disabilities should take the following precautions:

Elevators should NOT be used in an evacuation unless instructed by emergency personnel.

School materials or any accessories should be

left in the classroom/room in the event of an evacuation; this may mean leaving a phone behind.

In the event of an evacuation, students who are unable to exit the building on their own accord should remain in a stairwell on either end of the building. Contact HPU Police/ Security at 336-841-9111 or 336-841-9112 and advise emergency personnel of your location. Students can also use the LiveSafe, from a medical professional, app to notify HPU Police/Security of their location. During a true emergency trained responders will conduct a systematic search of the building.

Let others know if you need assistance. Guidelines for Assisting Students with Disabilities in an Emergency:

The University has adopted these general guidelines to help evacuate individuals with disabilities. However, these guidelines may not apply in every circumstance due to specific individual needs.

The highest priority will be given to evacuating students with disabilities in all emergency situations. If an individual wants to help a person with a disability, always ask the individual with a disability how you can help before attempting any rescue technique or giving assistance. Ask how they can best be assisted or moved and whether there are any special considerations or items that need to come with them.

Environmental conditions such as smoke, debris, loss of electricity, etc., may complicate evacuation efforts. Before attempting to evacuate a person with a disability, consider your options and the risk of injury to yourself and others. Do not make an emergency situation worse.

The following guidelines should be used in assisting individuals

with specific disabilities: Mobility Impairment

A wheelchair evacuation will only be attempted by a trained professional or unless it is necessary as a last resort in a lifethreatening situation.

If located on an upper floor, individuals may be assisted to a stairwell landing to await evacuation or further instructions from Fire/ Rescue, Security, and/or Police. Individuals should contact Police/Security (9111/9112) or police/fire (911) and advise safety personel of their location. Students should use LiveSafe to contact HPU security and advise safety personel of their location.

Do not evacuate persons in their wheelchairs; this is standard practice to ensure the safety of persons with disabilities and volunteers. Wheelchairs will be evacuated later if possible.

Trained professionals should conduct stairway evacuations of wheelchair users. Only in situations of extreme danger should untrained people attempt to evacuate wheelchair users. Moving a wheelchair down stairs is never safe. If a person prefers to be removed from their wheelchair, always ascertain their preference of the manner of being removed, the number of people needed for assistance, whether to extend extremities, whether a seat cushion or pad must be used, being carried forward or backward on stairs, and the need for immediate paramedic assistance upon exiting the building.

Blindness or Visual Impairment

Tell the person the nature of the emergency and offer to guide the individual by providing an elbow. Do NOT grasp a visually impaired person’s arm.

Give verbal instructions to advise about the safest route or direction, using estimated distances and directional terms.

As you walk, tell the person where you are and where obstacles are located. Give verbal instructions as to where they are and advise of any obstacles as they evacuate the building.

If possible, someone should follow behind to protect the individual from being pushed down in the event of crowding.

When you reach safety, orient the person to their surroundings and ask if they need further assistance.

Ensure that a service animal is not separated from its owner, if possible.

Deafness or hearing loss

Depending on the level of hearing loss, individuals with impaired hearing may or may not be able to hear a regular fire alarm or see a flashing strobe emergency alarm. Upon request by the student, OARS and Campus Enhancement will install flashing strobe fire alarms in the residence of a student with a hearing impairment.

It may be necessary to use alternative warning techniques to gain the attention of individuals with hearing impairments. Turning the lights off and on and using hand gestures or a written note should be used to communicate about and during an emergency.

Section 504 (Accessibility) Grievance Procedure

High Point University prohibits discrimination on the basis of disability in its educational programs and activities. High Point University has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints by students alleging discrimination on the basis of disability in any University program or activity. Complaints of discrimination on the basis of a disability or questions about High Point University’s compliance with Section

504 of the Rehabilitation Act of 1973 should be directed to the 504 Coordinator.

Any students or applicants for admission who believe they have been subjected to discrimination on the basis of disability (or are unsatisfied with accommodations provided by the Office of Accessibility Resources and Services) may file a grievance under this policy.

High Point University prohibits retaliation against anyone who files a grievance or cooperates in the investigation of a grievance. The 504 Coordinator should be notified immediately if anyone who files a complaint or participates in an investigation has been subject to retaliation.

High Point University has both informal and formal mechanisms in place to resolve concerns about disability discrimination, including but not limited to denial of access to programs, activities, or services, failure to make reasonable accommodations, harassment, or retaliation.

Filing a 504 Complaint

Students or applicants for admission may file a complaint using the Student Complaint form (https:// cm.maxient.com/reportingform.

php?HighPointUniv&layout_id=3) on the 504/Accessibility Grievance Procedures webpage or by contacting the 504 Coordinator:

504 Coordinator, Nicole Rios 327 Couch Hall, 336-841-9138

504@highpoint.edu

The grievance should include the following:

• The complainant’s name, email address, and phone number

• A full description of the action or decision involved in the complaint

• A description of the efforts which have been made to resolve the issue informally, if any

• A statement of the requested resolution.

The 504 Coordinator may commence an investigation. In undertaking the investigation, the investigator may interview or consult with and/or request a written response to the issues raised in the student complaint from any individual the investigator believes to have relevant information, including but not limited to faculty, staff, and students. The complainant will have an opportunity to provide the investigator with information or evidence that the party believes is relevant to their complaint. The investigator will respect the privacy of the party(ies).

The 504 Coordinator will make a recommendation regarding appropriate actions to be taken. The party will be advised in writing of the outcome of the investigation and the rationale for the recommendation.

The individual also may file a complaint with the U.S. Department of Education, Office of Civil Rights, at any time before, during, or after the University’s 504 grievance process.

Potential Violations of University Policy, Bias Reports, and Student Grievance Process

All reports involving discrimination on the basis of disability that are reported using the online Bias Reporting Form or Student Complaint Form will be routed to the 504 Coordinator. When possible, a complaint can be made directly to the 504 Coordinator.

In the event that behavior, actions, or language is determined to be a potential violation of university policy, the report will be referred to the appropriate office and handled under the relevant policy, including but not limited to the Code of Conduct or Honor Code.

Student Services

Assistant Vice President for Student Services

Dr. Brett Barger

John and Marsha Slane Student Center

336-841-9964

bbarger1@highpoint.edu

Dr. Brett Barger serves as the Assistant Vice President for Student Support Services. In that role he oversees the Center for Community Engagement, the Office of Community Standards, Counseling Services, and Student Health Services.

Executive Director of Counseling Services

Amber S. Kelley, M.Ed., LCMHCS, NCC

John and Marsha Slane Student Center, 336-888-6352

akelley@highpoint.edu

counseling@highpoint.edu

Instagram: @pantherprevention

The Office of Counseling Services strives to provide comprehensive, developmental counseling services to all University students who may experience emotional, behavioral, and/or psychological concerns during their college experience. We recognize that this time in your life brings exploration of your abilities to manage stress, adapt to transitions, build healthy relationships, balance work and recreation, and learn more about wellness. It is a time for change and growth. Our office can assist you in many ways during this important time in your life.

Counseling Services coordinates our PANTHER Prevention program to increase healthy behaviors and improve overall well-being of individuals within the High Point University community through

educational campaigns, programming, and intervention. PANTHER Prevention focuses on Interpersonal Violence, Substance Use, General Mental Health Outreach, and Suicide Prevention. Educational programs and trainings are offered to students, faculty, and staff.

All clinical staff are North Carolina Board Licensed Clinical Mental Health Counselors or North Carolina Board Licensed Clinical Social Workers. We contract with a North Carolina Board Licensed psychiatric provider to manage psychiatric medication needs of clients under our care. Counseling services are available to currently enrolled students at High Point University and are covered by student fees. Any costs associated with medication that may be prescribed by our psychiatric provider are the responsibility of the client.

Our services include individual therapy, group therapy, triage services, consultation, psychoeducation, prevention programming, addiction assessment and recovery support, and psychiatric medication management. We are a developmentally focused mental health clinic staffed by highly trained, caring professionals. Our clinicians adhere to strict ethics and laws regarding confidentiality and provision of services.

Counseling services are available during normal business hours, Monday–Friday, from 8:00 a.m. –5:00 p.m. Triage is available throughout the business day for students who wish to speak with a licensed clinician. Triage is an opportunity for you to briefly speak with a licensed clinician to discuss your needs and determine if we have services that could be helpful to you.

You may decide at that time to schedule an appointment for an intake session. Triage service is also offered to clients who are under our care who have an urgent need between regular therapy sessions and need to speak with a clinician. Triage care is available for emergent needs during the business day, as well.

We make every effort to schedule therapy appointments that work with your class schedule. Your clinician will determine the frequency of your therapy sessions based on your individual treatment plan.

If you experience a mental health emergency/crisis after hours or on weekends, students are directed to contact High Point University Campus Police & Security at 336.841.9111, who will coordinate with the Community Director on Duty. Our University partners with Therapeutic Alternatives/Mobile Crisis Management to provide immediate evaluation, triage, and assessment for acute mental health and substance crisis services to determine risk, mental status, and appropriate responses, including facilitation of further assessment at local hospitals when necessary. Students are reminded that they can also contact 9-1-1 or proceed to their nearest emergency department.

For more information on Counseling Services, please visit our website: www.highpoint.edu/counseling/.

Student Health Services

Parkway Commons, 336-841-4683

High Point University Student Health, powered by Novant Health, provides access to comprehensive health and wellness services. The Student Health Center is open for face-to-face appointments or virtually Monday through Friday 8:00 a.m.–5:00 p.m. during the academic year. During summer sessions, health services are available

from 8:00 a.m.–12:00 p.m. Monday to Friday. Please contact the clinic by phone or via the MyChart app to schedule an appointment.

The clinic is staffed by a full-time Medical Director, two Advanced Practice Providers, clinical and clerical support teams. Students will experience services designed to care for their complete health and wellness needs. Should further specialized care be needed, students will be connected to Novant Health’s specialists or hospital facilities in the area.

In addition to the appointments available at the clinic, students can access 24-hour support through Novant Health’s ondemand MyChart application.

Visits to the student health center are filed through the student’s health insurance, with High Point University covering up to $30 of the co-pay per visit. Novant Health is in-network with the High Point University United Healthcare insurance plan. Families are encouraged to confirm benefits with your insurance plan provider to ensure your student has adequate coverage away from home.

The responsibility of making up missed work and/or examinations is solely the responsibility of the student and excessive absences may cause consequences such as being dropped from the course.

Should you experience a medical emergency, contact 336-841-9111.

IMMUNIZATIONS.

Students are required to complete and submit the incoming student health information and immunizations forms as required by Student Health Services, HPU policy and NC State Law. Students who do not comply may be subject to disenrollment from classes and/or housing until such time the requirement is met. Further information

can be located on the student health website, www.highpoint.edu/studenthealth.

Hayworth Chapel and Religious Life Office

Rev. Dr. Preston Davis Minister to the University

200A David Hayworth Hall, 336-841-9241

pdavis@highpoint.edu

Rev. Andria Williamson Manager of Chapel Programs

200B, David Hayworth Hall, 336-841-9132

awillia5@highpoint.edu

Rev. Dr. Al Ward Clergy-in-Residence 336-841-9828

jward1@highpoint.edu

Rev. Dr. Jim Smith Graduate Student Chaplain, jsmith19@highpoint.edu

Facebook: /HPUCHAPEL

X: @HPUCHAPEL

Instagram: @HPUCHAPEL

Or visit the website at highpoint.edu/ religiouslife.

Hayworth Chapel and the Religious Life Office (aka “The Chapel”) of High Point University seeks to grow the heart and soul of High Point University. Our ambition is to build a beloved community at HPU through the following commitments:

Increase BELONGING.

Aiding students to BECOME who they are called to be.

BEHOLD God’s grace in our collective lives.

The Chapel, fostered by its Christian tradition, exists to deepen High Point University’s Christian character and practice, which also means being a place of hospitality to people of all traditions.

In this way, HPU is Christian by tradition (and committed to that tradition) and interfaith in outlook, modeling interreligious understanding and cooperation.

Weekly Chapel takes place every Wednesday at 5:30 p.m., introducing students to the diversity of Christian worship and community. HPU Sunday is a “Worship Night” gathering every Sunday at 8 p.m. with inspiring music, prayer, and student preaching. Catholic Mass, hosted by Catholic Campus Ministries, is on Sunday evenings in Hayworth Chapel. The Jewish Life Office hosts a variety of Jewishspecific programming. Learn more at www. highpoint.edu/religiouslife/jewish-life. Get to know the robust interfaith movement at High Point University, too.

The pastoral staff offers pastoral care by appointment. Contact any of the staff above for more information.

Jewish Life Coordinator

Ms. Amy Epstein

336-841-9421

aepstein@highpoint.edu

Jewish Life at High Point University is the home for Jewish Life on campus. Our Hillel is a chartered member of the Student Government Association, Hillel International – the Foundation for Jewish Campus Life, and a department within the Office of Student Life.

Our community of Jewish students arrive on campus from across the United States with diverse Jewish backgrounds including secular, reform, conservative, interfaith, and just Jewish. Our community is an inviting, welcoming, and inclusive space for students to explore their own individual Jewish journey while being a part of the greater Jewish community on campus. Key programs include Shabbat services and dinner, High Holidays, Passover, Birthright Israel, Havdalah, Tikkun Olam (repairing the world), and more.

Hospitality Services

John and Marsha Slane Student Center & R.G. Wanek Center, 336-841-9227

hospitality@highpoint.edu

www.hpudining.com

Dining with friends is an integral part of your college experience. Whether it’s a quick bite on the go or a sophisticated dinner with your friends, you will find an extraordinary variety of dining options at HPU.

We have two all-you-care-to-eat dining restaurants, the Café and Farmers Market. Our retail restaurants include Starbucks, Chick-fil-A, Subway, The Great Day Bakery, The Point Sports Grill, Jamba Juice, The Butterfly Café, The Village Grille, and the Silver Line Diner. Also included are four convenience stores on campus: Market at Wanek, Market at Yadkin, Market at Silver Line Diner, and Market at The Village Grille. We offer two fine dining experiences and Life Skills learning labs: 1924 PRIME and Alo. These fine dining experiences are designed to introduce students to international flavors, customs and culture, and help the students build confidence in professional settings beyond the office. Your HPU meal plan can be used at all these restaurants and markets.

New for the 23-24 school year will be an additional fine dining restaurant and multiple retail restaurants located in the new Panther Commons.

There are a variety of meal plans to choose from to ensure that you are able to dine with us in the best way for you. All meal plans come with seven magic meals; magic meals can be used at any of our restaurants and markets on campus. At our retail restaurants, a magic meal is a combo that typically includes an entrée, side, and drink (these combos vary per retail restaurant).

One magic meal per week can be used for a fine dining experience at 1924 PRIME or Alo. At the Café and Farmers Market, you can enjoy an all-you-care-to-eat meal by using a standard board swipe. A board swipe can also be used to enjoy a meal from the Village Grille and Silver Line Diner.

We have made dining easier and more convenient with mobile ordering. Mobile ordering is available at all our dining locations (1924 PRIME and Alo are not included). Download the Transact Mobile Ordering app and skip the lines!

More information on our meal plans, restaurants, menus, and nutrition can be found on our website: dining.highpoint.edu.

University Mail Center

Second Floor, John and Marsha Slane Student Center, 336-841-9235

postoffice@highpoint.edu

The HPU Mail Center operates Monday–Friday, 8:30 a.m. to 5 p.m. Student campus mail virtual boxes are located in the John and Marsha Slane Student Center, but the residents of Centennial Square 1 & 2, Greek Village, North College Court, North College Terrace, North College Townhomes, Caffey, R.G. Wanek Panther Commons and University Center, and Aldridge Village 1 & 2 have mailboxes located at their respective residential locations. Mailboxes for University Village are at Slane. Students receive an email notification when packages have been processed and are ready for pickup at the HPU Mail Center or package lockers located at N. College station, Aldridge Village 1 & 2, or on the side plaza of the John and Marsha Slane Student Center. Students have access to their letter mailboxes seven days a week/24 hours a day. Box numbers, as well as lock combinations, may be found on your students my.highpoint.edu account. Student’s at John and Marsha Slane

with Virtual Mailboxes will receive an email. Receiving mail and/or packages from family and friends is an exciting part of the campus life experience. Below is a list of some helpful information regarding the HPU Mail Center, as well as security tips for receiving and/or sending letters and packages:

• Mail and packages should be addressed as follows:

High Point University

ATTN: Student Name

Campus Box (#)

1 University Parkway High Point, NC 27268

• Make certain that your first and last name, as well as middle initial are on all mail and packages. Nicknames are okay as long as they are accompanied by your given name.

• Campus box number should be on all mail and packages to ensure timely processing. It is important to avoid writing/typing “P.O. Box” on student mail, as this implies to the U.S. Postal Service (USPS) that the recipient has a post office box at the main

High Point branch rather than the University campus. The students mail box number will be the last four digits of the Student ID Number.

• Please, do not have cash sent through the mail.

• When shipping valuables, it is wise to ask for a tracking number through the USPS (i.e. Insured Mail, Certified Mail, Delivery Confirmation, etc.). United Parcel Service (UPS) and Federal Express are also reliable methods of shipping that automatically track your package.

• Priority Mail generally takes two or three days to reach its destination, depending on the travel distance. It is quicker than regular First-Class but is not guaranteed .

• The USPS only guarantees delivery of Express Mail , which is overnighted. Please, do not confuse Priority Mail with Express Mail.

• Please limit packages to a maximum weight of 50 lbs.

University Bookstore Academic Year Hours

Monday – Friday, 8:30 a.m. – 5 p.m.

Saturday, 11 a.m. – 4 p.m

Located in the John and Marsha Slane Student Center, Second Floor, High Point University’s Outfitters is operated by Barnes & Noble. There are no textbooks in store, all textbooks must be ordered online and shipped to the store. However, extraordinary High Point University gifts, clothing, and accessories are available.

Through use of High Point University’s Outfitters online website, highpoint. bncollege.com, you can pre-order your textbooks and have them waiting for you at the beginning of each semester. Many students find this a convenient benefit.

High Point University’s Cashless Campus Program

To assure that services provided on our campus are for the exclusive use of the HPU family, we have a cashless campus program. Students are able to make deposits to their Passport Card “General Account” by visiting the HPU website and using a credit or debit card, 24 hours a day. There is also a free mobile app called Blackboard Transact Mobile. This app can be downloaded from the App Store. Additionally, the University provides Passport Kiosks that accept both cash and credit card deposits. These machines are located in the John and Marsha Slane Student Center, on the lower level, next to the Campus Concierge desk, at The Grille in The Village, and on the lower level of the R.G. Wanek Center near the Bertram L. Podell Extraordinaire Cinema.

Banking/Cashiering

Automated Teller Machine (ATM) Wells Fargo and Truist maintain ATMs on campus that support primary

banking transactions, including account maintenance and account withdrawals. These machines are located in the John and Marsha Slane Student Center, on the lower level, next to the Campus Concierge desk, at The Grille in The Village, The Silver Line Diner at North College, and on the lower level of the R.G. Wanek Center.

In order to have ready access to funds and to facilitate check-cashing, you may want to open a checking account at a local bank in the High Point area. Local banks are on campus at the beginning of the school year to assist students in this process.

The HPU Passport Card

Kiosk Locations:

John and Marsha Slane Student Center

R.G. Wanek Center

The Grille at the The Village

The High Point University Passport card is your exclusive “key” to unlock and enjoy the HPU Experience! The Passport card is used for the functions listed below. The HPU Passport card cannot be used to pay fines or tuition.

Student ID – Allows any staff or faculty member on campus to easily identify you as a High Point University member.

Security Safeguard – You will use your Passport to gain access to exterior entrances of your residential hall and other important common areas on campus (library, computer labs, etc.). Do not permit unknown persons to enter behind you.

Dining —The HPU Passport holds your meal plan, including dining dollars, which will allow you to use the Passport at multiple on-campus dining locations. Dining dollars must be used by the end of each semester.

Printing —Use your passport for the

‘Follow Me’ Print Program.

Student Responsibility— Do not loan or give your passport card to any other individuals, students or non-students. Additionally, students must present Passport cards to University Staff or Faculty when requested.

Additionally, your Passport card will provide you spending flexibility at over 100 off-campus Passport Partner locations by utilizing the card’s “general account.”

The general account of the HPU Passport is a versatile account. Money added to this account can be used anywhere the HPU card is accepted; it rolls over from semester to semester. You can dine at local restaurants, purchase items from local businesses such as drugstores, and utilize it anywhere on campus. General Account Funds do not expire until May 31st of the student’s graduation year. After May 31st, the remaining funds will be returned to the University. Visit www. facebook.com/HPUPassportPartners fan page to see the most up-to-date partners.

Please note the fee to replace a lost Passport card is $50. No refunds for found cards.

Information Technology

Wilson Hall

336-841-HELP (4357) helpdesk@highpoint.edu helpdesk.highpoint.edu

The Office of Information Technology (OIT) offers free services for students in need of technology assistance. High Point University is authorized by manufacturers, such as Apple and Dell, to work on computers under warranty. Charges may apply for devices not under warranty. Best of all, if we need to keep a student’s computer overnight for repair or parts, we have a limited number of computers to loan.

OIT has a campus-wide all-in-one followme (swipe-to-release) printing system that allows HPU faculty, staff, and students to print anytime from anywhere with the use of your passport card. This ensures printing is confidential to the user and reduces printed waste from documents left uncollected at the printer. Each multifunction printer is linked to a network print server, enabling users to print, copy, or scan from a multitude of locations across campus.

Staying connected is a priority. The OIT department offers three options for connecting to wireless internet while on HPU’s campus, HPU-WiFi, HPU-Guest, and HPU-Gaming. Pick the wireless options that best suits your needs. We have also updated our wireless coverage to include key outdoor spaces on campus so that you can maintain your connectivity.

For specific information on all of the above or assistance with any of your technology needs such as TVs, laptops, phones, etc., please contact the Help Desk by submitting tickets at help.highpoint. edu, calling (336) 841-HELP (4357), emailing helpdesk@highpoint.edu, or stopping by the Helpdesk on the lower level of Wilson Residence Hall.

The HPU Libraries – Library Services

Facebook: HPU Libraries

Instagram: @hpu_library

Facebook: @hpulibrary

TikTok: @hpulibraries

Smith Library (336-841-9102, hpulibraries@highpoint.edu) is located next to Roberts Hall and is open 24 hours a day, five days a week, with extended weekend hours. Librarians are available in-person and online all hours the library is open to help with resource and research queries. Smith Library has

many study and workspaces for you to use including four technology labs with MACs and PCs. All computers provide access to software applications including Office, SPSS, Adobe Photoshop, and more. Located on the lower level are group study areas at one of the many collaboration tables along with a large film collection. The third floor of Smith Library holds the book collection, and the entire floor is a quiet study space.

Other services found in the library include:

Media Services (336-841-9103, media@ highpoint.edu) is located on the lower level of Smith Library. This is where we house the Film Collection, a collection of DVDs and Blu-Rays; patrons can also access streaming video titles from our large online collection of films. There is a computer and a maker space lab to work on media projects and presentations. It also houses video and audio equipment that you can check out with your Passport card. We provide access to the latest multimedia hardware and software and offer on-site technical expertise needed to use these resources.

Print Shop (336-841-9125, printshop@ highpoint.edu) is located on the lower level of Smith Library. Students, faculty, and staff can order poster and high-quality photo prints via the Print Shop online submission form. We offer 24-hour turnaround for most orders and HPU Libraries patrons can make a request or view the pricing guide online at www. highpoint.edu/library/printing/.

Reference Services (336-841-9101, reference@highpoint.edu) provides help with papers and projects in-person, by video conference, phone, email, or chat. Walk-up or schedule an appointment online to work on a paper topic, find

credible sources, get help with a citation, and more! In addition to project assistance, reference librarians work with you in class on research skills specific to your area of study.

Other library collections found on campus include:

Martha Luck Comer Learning

Commons R.G. Wanek Center, 3rd Floor (336-841-9002, Learningcommons@ highpoint.edu) The Learning Commons in the R.G. Wanek Center is a 6,000-squarefoot facility that provides a comfortable, quiet study space for students. Open Monday through Friday, and available during the weekend, the librarian-staffed Learning Commons houses computers, a business center, and a popular fiction collection.

School of Education Resource Center (336-841-4621, childrenslibrary@ highpoint.edu) provides access to the University’s children’s book collection. It is open mornings and afternoons during the fall and spring semesters.

The Bassett Furniture Collection is housed in Norton Hall and is a collection of high-quality resources in interior design and furniture styles.

The Barry Schultheiss Hayworth Chapel Collection. This religion and philosophy resource collection is in the main floor Chapel lounge.

Student Employment Program

Sandra Fantauzzi

Couch Hall – Suite 136 336-841-9491

sfantauz@highpoint.edu

The Office of Student Employment, located off of the Kester International Promenade in Couch Hall, offers oncampus employment opportunities to

students who want to work while they attend college. Federal Work Study eligible or Institutional, all students have the ability to develop and enhance their professional skills without ever leaving campus. The program is designed for experiential learning that will inspire, mentor, and coach students for professional expectations and career endeavors. Student Employment focuses on professional life skills that employers seek. While we have the tools, resources, and staff to assist in the onboarding process, the first step ultimately begins with you! In order for the SEP to be successful, we encourage every HPU student to take advantage of this opportunity and to get engaged. Most importantly we require student employees to: Work Hard, Work Smart!

Campus Concierge

Concierge Locations: Slane Student Center

R.G. Wanek Center

Cottrell Hall

Slane Student Center, 336-841-4636

concierge@highpoint.edu

Facebook: HPU Concierge Connector

Instagram: hpuconcierge

The Campus Concierge provides students with a single, comprehensive information point on campus. From ticket distribution for cultural enrichment events, to signups for student activities, restaurant recommendations and reservations as well as general campus and local information, the Campus Concierge is dedicated to providing extraordinary service to our students. Weekly email announcements and Guidebook App messages are sent to students updating them on campus events.

The Campus Concierge arranges reservations for airport shuttles. Other unique services include a library book drop location, complimentary iPad and calculator use, and dry-cleaning services.

Federal and University Guidelines

Nondiscrimination Statement

High Point University is committed to diversity and inclusion. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination on the basis of race, color, national origin, sex, disability, religion, age, genetic information, veteran or military status, pregnancy status, marital or parental status, mental or physical ability status, gender identity or expression, or sexual orientation in its education programs and activities. University programs and activities include but are not limited to athletics (NCAA, club sports, and intramural sports), admissions, financial aid, and employment.

If a person believes that a violation has occurred, please report it to the appropriate High Point University Compliance Officer listed below. High Point University will not tolerate any form of retaliation toward a person reporting a violation or participating in the resolution of a complainant.

Title IX Coordinator

Nicole Rios

327 Couch Hall, 336-841-9138

504@highpoint.edu

TitleIX@highpoint.edu

Vice President of Human Resources

Marc Sears

207 North College Admin, 336-841-9826

jsears@highpoint.edu

Director, Office of Accessibility Resources

Anna Ward

Smith Library, Fourth Floor

336-841-2897

504 Director, Nicole Rios

327 Couch Hall, 336-841-9138

504@highpoint.edu

After normal business hours and weekends please contact Campus Police/Security at 336-841-9112 to report any concerns.

Complaints may also be filed with the Office of Civil Rights: U.S. Department of Education 400 Maryland Avenue, SW Washington, DC 20202-1475 (202) 453-6020

OCR.DC@ed.gov

www.ed.gov/ocr

Classification of a Student

High Point University identifies a student as an applicant who has accepted an offer of admission and is in attendance (i.e., enrolled in classes on campus, online, or by any method of correspondence or technology for students who are not physically present in the classroom, or participating in official university student programming). Persons who are not officially enrolled for a particular term but who have a continuing relationship with the University are considered students. An individual is no longer a student when he/she is officially withdrawn with no intent to return, dismissed, or expelled from the university or has had his/her degree conferred by the Office of the University Registrar. Both students and applicants who have accepted offers of admission are responsible for knowing and adhering to the conduct standards and Honor Code of High Point University.

Good Standing

A student shall be considered in “good standing” so long as they are not actively on disciplinary probation, as sanctioned by the Office of Community Standards for a set time frame. Good standing is determined at the time of the application to any University sponsored program/ activity (i.e. fraternity/sorority recruitment, homesteading, study abroad). Students who are suspended are not considered in good standing during the time of their suspension. Students who have been expelled are not in good standing. This term does not reflect a student’s academic standing.

Any student with a record of honor or conduct code violations may be denied faculty recommendations for study abroad, internships, practicums, or any other activities that indicate the student will be an ambassador of the university.

Leave of Absence

When a university student is utilizing a Leave of Absence for the semester and/or a Leave of Absence Extension, they are not eligible to participate in other university activities. Such activities may include Study Abroad and/or University sponsored events, such as Greek recruitment, Choral trips, Fall/Spring Break Alternative Break trips, etc. For more information visit: https:// www.highpoint.edu/studentlife/leave-andwithdrawal-policy/

University-Initiated Leave of Absence Policy

High Point University prohibits discrimination in educational programs and activities based on the basis of disability or any other characteristic protected by applicable law. The University provides a range of resources, support services, and accommodations for otherwise-qualified students experiencing medical, emotional, or mental health

concerns with the goal of promoting their safe participation in the University’s educational program, including providing assistance to reduce disruptive behavior. The University will provide reasonable accommodations when properly requested and with appropriate documentation, as long as the accommodations do not require a fundamental alteration of the living or learning environment.

However, there may be situations that create significant and imminent risks and/ or that require a level of support that exceeds what would be a considered a reasonable accommodation or support for the University to provide. When objective evidence indicates that there is a significant risk to the safety, health, or well-being of the individual student or the University community, the CARE Team has the authority to initiate the process for an involuntary leave of absence.

As part of this process, the CARE Team will require an individualized, objective assessment to determine the nature of the risk and review the results, along with any other documentation or information the student or other relevant parties provide, to determine if the student is able to safely continue their academic progress. If it is determined that the student poses a legitimate safety risk to themselves or direct threat to the safety, health, or well-being of others or the University community, and reasonable modifications would not mitigate the risk, the CARE Team will invoke a University-Initiated Leave of Absence.

You may find the full University-Initiated Leave of Absence Policy, including information on how to appeal a decision, on the CARE Team website.

Clery Disclosure Statement

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (as amended) requires

eligible institutions to prepare, publish, and distribute an Annual Fire Safety and Security Report containing specific information about campus security policies, campus crime statistics, and fire safety. The High Point University Police/Security Office is responsible for preparing and distributing this report in accordance with the Clery Act. A copy of High Point University’s campus safety report can be requested at any campus Welcome Center or online at www. highpoint.edu/safety.

Timely Warnings

In compliance with the “Timely Warning” provisions of the federal Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, High Point University issues timely warnings and emergency notifications to the campus community when there is information that a Clery Act Crime has occurred on the University’s campus that represents a serious or continuing threat to campus safety. The campus is defined as the public property within or immediately adjacent to and accessible from the campus, and the non-campus buildings or properties that are owned, operated, or controlled by the University (“Clery geography”).

Crimes for Clery Reporting Purposes

The following are considered a crime for the purposes of the Clery Act reporting: possession of weapons, alcohol, and/or drugs, murder-manslaughter, negligent manslaughter, sex offenses, forcible sex offenses, non-forcible sex offenses, robbery, aggravated assault, burglary, motor vehicle theft, arson, dating/domestic violence, stalking, and hate crimes.

Unfounded Crimes

An institution may withhold, or subsequently remove, a reported crime from its crime

statistics in the rare situations where sworn or commissioned law enforcement personnel have fully investigated the reported crime and, based on the results of this full investigation and evidence, have made a formal determination that the crime report is false or baseless and therefore “unfounded.” Only sworn or commissioned law enforcement personnel may “unfound” a crime report for purposes of reporting under this section. The recovery of stolen property, the low value of stolen property, the refusal of the victim to cooperate with the prosecution, and the failure to make an arrest do not “unfound” a crime report.

Hate Crimes

An offense against a person or property motivated in whole or in part by an offender’s bias against race, gender, sexual orientation, gender expression, religion, national origin, cultural background, disability, or any other defining characteristic of an individual or group of individuals is prohibited.

For Clery Act purposes, Hate Crimes include any of the following offenses that are motivated by bias. Murder and nonnegligent manslaughter, sexual assault, robbery, aggravated assault, burglary, motor vehicle theft, arson, larceny theft, simple assault, intimidation, and/or destruction/ damage/vandalism of property.

Larceny theft, simple assault, intimidation, and destruction/damage/vandalism of property are included in the Clery Act statistics only if they are associated with a Hate Crime.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. The right to inspect and review your

education records within 45 days after the day the University receives your request for access.

• A student should submit to the registrar, dean, or other appropriate University official a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify you of the time and place where the records may be inspected.

• You will ordinarily not be provided with copies of any part of your record other than your transcript, unless the inability to obtain copies would effectively prevent you from exercising this right to inspect and review your education records. In cases where copies will be provided, the University may impose a charge for making such copies at such uniform rates as it shall determine.

2. There are a number of types of records that are specifically excluded from the scope of FERPA. For example, you are not entitled to examine the following:

• Records maintained personally by faculty members that are not available to others.

• Records that are created or maintained by a physician, psychologist, or other recognized professional or paraprofessional that are created, maintained, or used only in connection with the provisions of treatment to you and are not available to anyone other than persons providing such treatments. Such records, however, can be personally reviewed by a physician or other appropriate professional of your choice, and you may have a right to inspect such records under other laws.

• Records containing financial information about your parents,

such as information submitted in connection with an application for financial aid.

3. The right to provide written consent before the University discloses personally identifiable information (PII) from your education records, except to the extent that FERPA authorizes disclosure without consent.

• One exception permits the University to disclose education records without your prior written consent to University officials with legitimate educational interests. In this context, a University official is any person employed by the University in an administrative, supervisory, academic, research, or support staff position (including campus safety personnel and health services staff); a person serving on the University Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A University official also may include an agent or contractor outside of the University who performs an institutional service or function for which the University would otherwise use its own employees and who is under the direct control of the University with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or a student volunteering to assist another University official in performing his or her tasks. A University official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.

• Another exception permits the University, upon request, to disclose education records without consent to officials of another school in which a student seeks or intends to enroll.

• Another exception permits the University to disclose your “directory information”: your name; local and home address; local and home telephone listing; University-assigned email address; photograph, date, and place of birth; major field of study; dates of attendance; enrollment status (e.g. undergraduate, graduate, freshman, sophomore, junior, senior, first-year, second-year, third-year); participation in officially recognized activities and sports, weight and height of members of athletic teams; degrees, awards, and honors received; the most recent educational agency or institution attended; and for student employees: department where employed; employee status (i.e. Graduate Assistant, Instructional Student Assistant, Teaching Associate).

• If you do not want the University to disclose directory information from your education records without your prior written consent, you must notify the University Registrar’s Office in writing. Please be aware that such notification will prevent the University from providing information to your friends, prospective employers, or others, so make your decision carefully. You can give your notice at any time and it will apply prospectively.

• Other exceptions to the request of consent to disclosure may apply. Contact the Registrar’s Office about other exceptions.

4. The right to request the amendment of your education records that you believe are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. You should submit any such request to amend a record to the University official responsible for the record, clearly identifying the part of the record that you want amended, and specifying why

you believe they are inaccurate. The University will notify you of its decision and, if it decides not to amend the record as requested, the University will notify you in writing of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you at that time.

5. The right to be provided with a list of the types of education records maintained by the University that relate to students. The Registrar’s Office has compiled such a list and will, on request, make copies of this list available to any student to assist the student in determining those records to which he or she may want access. Generally, education records of a student will be maintained by the Office of the Registrar, the office of the school or department in which the student is enrolled, and the office of the department of the student’s major field of study. In addition, the University Health Services maintains records relating to students who have utilized its facilities. If a student has utilized a placement office at the University, such office may also maintain records relating to the student.

6. The institution will disclose to the alleged victim of a crime of violence or a nonforcible sex offense the final results of a disciplinary proceeding related to a crime of violence or non-forcible sex offense if the student who is the alleged perpetrator is found to have violated the school’s rules or policies. The disclosure of the final results only includes: the name of the alleged perpetrator, the violation committed, and any sanction imposed against the alleged perpetrator. The disclosure must not include the name of any other student, including a victim or witness, without the written consent of that other student.

7. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202.

If you or your parents have questions regarding release of students’ education records, please notify the University Registrar, Danny Brooks, dbrooks@ highpoint.edu, 336-841-9300, or visit highpoint.edu/registrar.

Missing Persons Policy

If a member of the University community has reason to believe that a student who resides in on-campus housing is missing, he or she should immediately notify the HPU Police/Security Department as soon as possible. HPU Police/Security and/or the Community Director will generate a missing person report and initiate an investigation.

In addition to registering a general emergency contact, students residing in on-campus housing have the option to identify confidentially an individual to be contacted by High Point University in the event the student is determined to be missing for more than 24 hours.

If a student has identified such an individual, High Point University will notify that individual no later than 24 hours after the student is determined to be missing. A student who wishes to identify a confidential contact can do so through the account information - emergency contact located through my.highpoint.edu. A student’s confidential contact information will be accessible only by authorized campus officials and law enforcement in the course of the investigation.

After investigating a missing person report, should High Point University determine that the student has been missing for 24 hours, High Point University will notify the High Point Police Department and the student’s emergency contact no later than 24 hours after the student is determined to be missing.

If the missing student is under the age of 18 and is not an emancipated individual, High Point University will notify the student’s parent or legal guardian immediately after High Point University has determined that the student has been missing for 24 hours.

Minor Policy

I. Purpose

High Point University is committed to the safety of all community members and strives to create a safe environment for all individuals visiting University property or participating in University programs and to provide for appropriate supervision and care of minors who visit University property or who are involved in University programs. This Policy establishes guidelines for those in the University community who may work or interact with individuals under 18 years of age, while on the University campus or through University sponsored events. In its efforts to fulfill this commitment, the University expects all employees, students, faculty, and staff to act in accordance with this Policy, applicable state and federal laws, Title IX of the Higher Education Amendments of 1972, and the University’s Sexual Misconduct Policy.

II. Scope

This Policy applies broadly to interactions between minors and University faculty, staff, students, interns, and volunteers, as well as to ongoing or planned events, programs, and activities that take place

on campus, in University facilities, or under the supervision of the University, whether operated by the University or third parties (“Programs”). The term “Program” includes events that are designed to include minors such as camps, lessons, workshops, clubs, teams, projects, practices. The term “Program” does not include: (1) performances or events open to the general public that are not targeted toward minors (such as varsity athletic competitions, plays, or concerts); (2) regularly scheduled classes or activities designed primarily for enrolled students who are age 17 and above.

University faculty, students, staff, and volunteers and third parties with whom the University contracts and who operate programs or activities involving minors on university property are responsible for understanding and complying with this Policy. Departments, programs orevents may have additional and/or separate minor policies that one must adhere to.

This Policy does not apply to students enrolled in High Point University who are less than 18 years of age.

III. Behavioral Expectations

Adults should be positive role models for minors and act in a caring, honest, respectful, and responsible manner. University faculty, staff, students, interns, and volunteers, and any adults working in Programs covered by this policy must follow these guidelines to avoid behaviors that could be harmful or misinterpreted:

• Do not engage in any sexual activity, make sexual comments, tell sexual jokes, or share sexually explicit material (or assist in any way to provide access to such material) with minors.

• Do not be alone with a single minor. If one-on-one interaction is required,

meet in open, well-illuminated spaces or rooms with windows observable by other adults, unless the one-on-one interaction is expressly authorized by the University.

• Do not meet with minors outside of established Program times. Any exception requires written parental consent and must include more than one adult from the Program.

• Do not invite individual minors to your home or residence. Any exception, including overnight recruiting or admissions visits, requires written parental consent.

• Do not engage in or communicate with minors through email, text messages, social networking websites, internet chat rooms, or other forms of social media at any time, except and unless there is an educational or programmatic purpose.

• Do not touch minors in a manner that a reasonable person could interpret as inappropriate. Touching should generally only be in the open and in response to the minor’s needs, for a purpose that is consistent with the purpose of a Program, and/or for a clear educational, developmental, or health related (e.g., treatment of an injury) purpose. Any resistance from the minor should be respected.

• Do not engage in any abusive conduct of any kind toward or in the presence of a minor including, but not limited to, verbal abuse, striking, hitting, punching, poking, spanking, or restraining. If restraint is necessary to protect a minor from harm, all incidents of restraint must be documented and disclosed to the minor’s parent or guardian.

• Do not use, possess, or be under the influence of alcohol or illegal drugs

while on duty or when responsible for a minor’s welfare.

• When transporting minors in a Program, more than one adult from the Program must be present in the vehicle, except when multiple minors will be in the vehicle at all times through the transportation. Avoid using personal vehicles if possible.

• Possession of or use of any type of weapon or explosive device is prohibited.

IV. Training

Adults who are reasonably expected to directly interact with minors, including third parties who participate in programs involving minors on campus, must complete appropriate training. At a minimum, training must address:

• Policies regarding interactions with minors

• Inappropriate behavior with minors

• Basic warning signs of abuse or neglect of minors

• Guidelines for protecting minors from emotional and physical abuse and neglect

• Requirements and procedures for reporting incidents of suspected abuse or neglect or improper conduct University students and faculty shall complete training before working with minors. Participation in training is documented, with the adult signing a statement indicating his/ her understanding and receipt of the University’s policies and procedures.

Criminal Background Checks

Adults who are reasonably expected to directly interact with minors, including third parties who participate in overnight programs involving minors on campus, must undergo a criminal background check,

including checks of sex offender registries. These checks must be conducted and evaluated prior to the start of any overnight Program. If a criminal background check reveals adverse information or unfavorable results, the University will conduct an individualized assessment using criteria designed to identify potential risk to minors. A prior conviction shall not automatically disqualify a person from participating in a program or activity. Except where required by law, criminal background checks of University faculty, staff, and students that are conducted pursuant to this Policy will be used only for purposes consistent with this Policy and will otherwise be kept confidential. Records of background checks will be maintained separately from an individual’s personnel or student file.

I. Mandatory Reporting

Every member of the University community is required by North Carolina law to report any abuse or suspected abuse of minors to the director of the department of social services in the county where the minor resides or is found. Further, every member of the University community is required by this policy to report any such abuse or suspected abuse to University Security at (336) 841-9111 and to the Program Director. Abuse includes inappropriate interactions, neglect, or inadequate care provided by a parent, guardian, custodian, or caretaker. University Security can assist in providing contact information for reporting to the appropriate social services department. No individual making a good faith report of abuse or suspected abuse will be retaliated against in the terms and conditions of employment or educational program; nor will they be subject to criminal or civil liability for making such a good faith report.

II. Program Requirements

In addition to the foregoing, the following procedural requirements govern all Programs:

A. Register the Program

The individual that is responsible for a Program (“Program Director”) or his or her designee shall register the Program with [the Responsible Department] at least (7) seven working days before the start of the Program. This registration shall be in writing and provide, at a minimum:

1. The name and purpose of the Program;

2. The start and end dates and/or times of the Program, including whether the Program will involve overnight activities;

3. The location of the Program;

4. A list of Program staff;

5. Certification that each staff member has received training that meets or exceeds the minimum requirements of Section IV of this Policy;

6. Certification that each staff member has undergone a criminal background check in the case of overnight programs;

7. A list of the Program’s minor participants with emergency contact information for each minor participant; and

8. A plan for contacting the appropriate parties in the event of an emergency.

B. Obtain and submit appropriate documents.

In connection with each Program, the Program Director or his or her designee shall obtain and submit the following documents:

1. Participation Agreement. Before a minor participates in a Program, the Program Director must obtain a written agreement signed by the minor and his or her parent or legal guardian (“Participation Agreement”). Participation Agreements may vary from Program to Program, but they must include a general description of the Program, indicate whether the Program is affiliated with the University, emergency contact information, and require parental consent for the minor to participate in the Program.

2. Authorization for Obtaining Medical Treatment. Before a minor participates in a Program, the Program Director must obtain consent from the minor participant’s parent permitting the University to respond to any accidents or medical emergencies and to obtain the medical treatment required for the minor participant as decided by a medical professional at the medical facility. This authorization should include consent to the release of medical information as necessary for obtaining medical treatment and an acknowledgment that the cost of such treatment is the sole responsibility of the parent.

3. Insurance Certificates. Where the Program is operated by a third party, the Program Director must submit insurance certificates to the University that comply with the University’s.

4. Minimum coverage requirements for Third-party Programs and lists the University as an additional insured during the period that the Program is to be provided at the University. The policy should cover sexual molestation claims by third parties.

Summary of Computing Rights and Responsibilities

The University provides a wide array of technology resources for our students, faculty, and staff. Use of all University technology is subject to the Acceptable Use Policy, which acknowledges students as “learners in residence” and affords reasonable personal use of University information technology resources so long as it does not disrupt the primary academic and business functions that support the mission of the University, violate any legal statutes; or create an atmosphere of harassment for others.

You are permitted to use our electronic infrastructure and materials for educational purposes only. All internal or external illegal practices including illegal digital record access, break-in attempts, password sharing, illegal music sharing, illegal video sharing, unauthorized usage of copyrighted materials, or any activity threatening the stability of our network and services will be addressed with an escalating restriction of access. The High Point University Office of Information Technology reserves the right to remove access from users to its network prior to proper investigation in order to protect the integrity of our data, maintain security, and to guarantee service continuation.

Software Duplication and Use Policy

All students acquiring software through High Point University are bound to the copyright and licensing agreements put forth by the original software vendor.

Campus Flag & Banner Policy

As a God, family, and country school, the university flies the flag of the United States every day, weather permitting, throughout campus to celebrate our nation and the freedoms it bestows. When displaying the

flag of the United States, the university will adhere to the United States flag code detailed in Title 4, Chapter 1 of the United States Code. The university also regularly flies the North Carolina state flag in accordance with state guidelines as seen on https://www.highpoint.edu/concierge/ american-flag-status/.

To celebrate our own institution that brought us all together as a family, the university flies HPU flags throughout campus. The university will lower campus perimeter flags of the United States, North Carolina, and HPU flags to half-staff when a national proclamation is issued by the President of the United States.

To celebrate our global student population, the university displays international flag banners of the countries from which students hail on the International Promenade. These include United Nations Member States http://www.un.org/en/ member-states/ and “Observer States” defined by the United Nations Charter. http://www.un.org/en/sections/memberstates/non-member-states/.

The flags mentioned above are the exclusive categories of flags flown on the campus of High Point University.

Branding

All University members should follow the University branding guidelines established by the Office of Communications found here: https://www.highpoint.edu/ooc/branding/ The Office of Communication should review and approve all university branding and communications.

Campus Police, Security, Safety, and Transportation

North College Administration Building, 336-841-9112

security@highpoint.edu

Additional Locations: Roberts Hall Reception Area

R.G. Wanek Center Lobby

The mission of the High Point University Campus Police, Security, and Transportation, and Office of Environmental Health, Safety, and Preparedness Departments is to care for and serve all who enter the University while preserving their property and University assets. In addition to a professional security force, the University also utilizes over 60 blue light security phone towers called C.A.R.E. (Campus Assistance & Response to Emergencies) points. Along with vehicle patrols, the University also utilizes foot patrols, and bicycles.

Students also have access to security escorts 24/7. Students are asked to take all necessary precautions and report issues or concerns. If you see something, say something!

The HPU Police/Security department also utilizes LiveSafe, a mobile app available to any smart phone user. Through LiveSafe, users can call or text security, and include pictures, videos, and audio messages in their report. Additionally, reporting can be made anonymously. For more personal protection information see highpoint.edu/safety.

Transportation

336-841-9113

vmiller1@highpoint.edu

High Point University is proud to provide complimentary transportation services for students. In addition to on-campus shuttle routes, students may also make reservations for:

• medical appointments

• pharmacy pick ups

• individualized service for special physical needs or injuries

• airport transports for academic breaks (important terms and conditions, dates, and schedules are shown on the Campus Concierge webpage and the Transportation brochure)

• Shuttles to local area shopping centers and malls on Mondays, Thursdays, and Saturdays

• Transportation cannot provide bus or shuttle service for formals or other events off campus. Organizations will need to arrange for private transportation. No alcohol is permitted under any circumstances on University transportation services or in any University vehicles/buses.

For reservation requests, or for further information, contact the Campus Concierge at 336-841-4636, or email transportation@ highpoint.edu.

Academic Breaks —Airport Service

Shuttles travel to the Greensboro/High Point, Raleigh/Durham, and Charlotte airports for scheduled academic breaks. Additionally,

we provide Greensboro/High Point airport and train station shuttle services every Friday and Sunday while school is in session. Please review the current shuttle schedules online at www.highpoint.edu/concierge.

Airport shuttle fees*:

GSO: $20 one-way

RDU/CLT: $40 one-way

* HPU PRIDE = FREE RIDE!

HPU will waive the airport shuttle fee when you place your reservation three days prior to travel, and wear HPU gear! When you wear a clearly visible HPU shirt, sweatshirt, or jacket, you help tell the world about the extraordinary education at High Point University.

Students who wish to take advantage of this service should: 1) Complete your shuttle reservation at least three days in advance by going online to www.highpoint.edu/ concierge and selecting the Transportation link, 2) Receive your confirmation email, and 3) Provide a minimum of 24-hour notice for reservation cancellation.

Campus Shuttle Service

HPU offers three campus shuttle lines making continuous loops around campus throughout the day and evening. A detailed shuttle time schedule is available at Campus Concierge locations and is also posted at each shuttle stop.

Local Shopping Service

HPU provides a shopping shuttle service on Monday nights to Walmart, Publix, Target, and Main Street including Congdon Yards and Sweet Old Bills Restaurant. See more on the website for shuttle times www.highpoint. edu/concierge/city-university-shoppingshuttles/.

Vehicle Registration

Students who bring a vehicle on the campus must register with the Police/

Security Department. (Freshmen vehicles are permitted and may park in any studentdesignated space.) To register a vehicle go to the HPU portal page at my.highpoint. edu. Click the Vehicle Registration link under Quick Links, sign in using your HPU username and password, and follow the directions to register a vehicle. Vehicles must be registered by midnight on August 31st. You will need your driver’s license and vehicle registration.

Students may also register in person 24/7 at the Security Service Center in the R.G. Wanek Center. Vehicle registration is not complete until the parking decals are affixed properly to the front and back of the vehicle. The front decal incorporates an Automated Vehicle Identification (AVI) component, which permits campus vehicular access.

Students hosting overnight guests must register guests and their vehicles online by going to the HPU portal page at my.highpoint.edu and signing in. From the Quick Links menu, go to the My Account links, select Visitor Registration, and follow the registration directions.

Complete parking rules may be found at https://www.highpoint.edu/transportation/ parking/.

Vehicles. The possession and/or operation of vehicles on campus is a privilege, not a right.

Registration. Students must register all vehicles that they park on campus with the Police/Security Department.

False Registration Violations. Any attempt to falsify information of or pertaining to vehicle registration is a Conduct Code violation and can range in sanctions from a $500 fine and the loss of the privilege of registering or driving a vehicle on campus for a six month period.

Parking Violations. Parking violations include parking where signs prohibit;

parking in restricted areas; parking on grass, unmarked areas, or sidewalks; parking in fire lanes or no-parking zones; blocking moving or parked vehicles; or improper display of the required registration decals. The University reserves the right to tow any vehicle that poses a hazard or immobilizes any pathway or interferes with construction/maintenance efforts or special events. Complete terms and conditions may be found at www.highpoint. edu/parking.

Recreational Vehicles: Scooters, personal golf carts, electric bikes, and mini-bikes are not allowed on campus and cannot be registered at HPU. This includes electronic skateboards including self-balancing boards/scooters. Any violation of this policy will result in an automatic removal of the item, potential fines and/or referral. This policy applies to all students, faculty, staff, and guests.

Vehicle Search. In order to have permission to register or park any personal vehicle on University property, you must agree to allow authorized individuals to search your vehicle (including the trunk and locked containers or compartments in the vehicle) to investigate potential or reported violations of University rules or policies; or the violation of any municipal, state, or federal laws; or imminent risks or threats to life, health, and/or property. Any failure to cooperate with or permit such a search may result in disciplinary action and the revocation of your permission to park any vehicle on University property.

Video Surveillance Policy

It is the policy of High Point University to utilize video surveillance and recording to help protect our students, assets, and entire campus community. The existence of video recording devices and/or this policy does not imply or guarantee that cameras will be monitored continuously or in “real-time.” This policy shall not apply to academic use of video cameras for educational or athletic purposes.

Purpose

The purpose of video monitoring/recording is for campus safety and security purposes and to deter criminal behavior, monitor enforcement efforts, aid in investigations, memorialize salient events, and provide alarm input for unauthorized entry.

Practice

While on University property students should NOT expect privacy except in clearly private areas. In doing so, HPU shall respect the privacy of University community members and shall not install said recording devices where there is a clear expectation of privacy, e.g., restrooms and locker rooms or student residential rooms without resident student permission.

Recording, Retention, and Distribution

Any and all surveillance video recordings, hereafter referred as data, shall be considered confidential and only shared with University officials or law enforcement with a need to know.

System data may only be available for a limited time period unless otherwise preserved. Campus security video data held by Campus Police/Security is not considered an education record under FERPA.

HPU Video Release Procedure

The University has received, and anticipates that it will continue to receive, requests for video captured by these recording and surveillance devices. Video captured and maintained by HPUCPS is considered a law enforcement record under FERPA; however, the release of campus video may also trigger compliance obligations with state and federal laws regarding the privacy of the University’s community members. To ensure the University remains compliant with all applicable laws, the University will follow internal processes in regards to release and/ or review of video recordings (including all information and images obtained therefrom)

captured by HPU Police/Security.

Drone Policy. All pilots taking off and/ or landing on university property must be registered with security. The registration process will be coordinated by the Media Production Dept. and the Nido Qubein School of Communication. Other campus programs/schools may petition to sign on to this policy and cooperate in its content. Exception is by the direction of the Office of Communications.

Registration with the university will include the following flight requirements:

• The pilot will follow all state, local, and national laws regarding commercial drone operations.

• The drone will not be operated in a careless or reckless manner.

• The drone operator cannot consume alcohol, illicit drugs, or any medication within eight (8) hours of operation that might impair the flight.

• No flying above 400 AGL.

• Drone must weigh less than 55 lbs.

• The drone must be visible by the operator at all times (visual line of site).

• The drone cannot fly over people not directly involved in the operation of the drone.

• The drone can only be flown during daylight hours.

• The drone cannot be used to spy or harass.

• The drone cannot be operated in a way that will disturb the normal operations of the university.

• In addition, external individuals or entities who contract with HPU for drone services must also provide the university with proper proof of insurance which should include General Liability coverage

with a $1,000,000 per occurrence limit.

HPU Police/Security will not prohibit students from flying drones on campus as long as the student is in compliance with the stated guidelines.

Any student found to be violating these guidelines, should be reported to the class instructor, Professor John Mims, and the Chair of the Media Production Department, Robert Powell.

Contact information is listed below:

Robert Powell

Chair, Media Production

Office: NQSC 348

Office phone: 336-841-9642

Mobile phone: 336-972-7100

rpowell@highpoint.edu

John Mims

Instructor, MPE3010 Drone Pilot Certification

Office: NQSC 350

Office phone: 336-841-9398

LiveSafe

LiveSafe is a mobile safety app members of campus can download for Apple or Android devices to share safety concerns with High Point University Police/Security. Users can share tips, photos, or videos (anonymously if desired) with Security. In addition to reporting safety concerns, users can access campus-specific safety and security information such as locations of AEDs, Blue Light CARE Poles, and emergency response procedures. The Police/Security Department is committed to responding to every tip in a timely manner and works with the Office of Student Life to address or respond to every report. Questions about the LiveSafe app can be directed to safety@ highpoint.edu.

Inclement Weather

In the event of approaching severe and/

or inclement weather such as tornadoes or icy conditions, the Office of Emergency Management (OEM) is responsible for tracking approaching conditions and alerting the campus population. The policy of High Point University is to conduct scheduled classes, keep offices open, and carry on normal college operations under conditions deemed to be reasonably safe. The University administration may cancel/ discontinue classes, close offices, and cease routine operations when, under advisement from OEM, conditions are deemed too risky. Unless notified to the contrary via any of the following notification modalities, a normal schedule shall be followed.

OEM initiates several notification measures to ensure the safety and security of the campus population. Panther ALERTS include text/voice message, mass email notification, and website alerts. With the majority of our student population living on campus, security officers and the student life staff, including, but not limited to, Community Assistants and Community Director, are prepared and equipped to initiate response protocols to ensure students are informed and safe.

Academic Policies and Information

Academic Advisors

Each student is assigned an academic advisor according to their major the summer before their sophomore year. However, students majoring in any business or communications discipline will remain with their Student Success Coach until their junior year. Advisor/Advisee is a cooperative relationship with specific responsibilities and obligations listed on the academic advising website, www.highpoint.edu/academicadvising. Advising is a developmental process that assists students in the clarification of life/career goals and in the development of educational plans for the realization of these goals. It is a decision-making process that assists students in realizing their maximum educational potential through communication and information exchanges with an advisor. Advising is ongoing, multifaceted, and is the responsibility of both the student and the advisor. The advisor serves as a facilitator of communication; a coordinator of learning experiences through course and career planning and program progress review; and an agent of referral to other campus services as necessary. Students are strongly encouraged to contact their advisor and be proactive about making assertive decisions in regards to their educational plan. Ultimately, it is the student’s responsibility to develop and achieve their educational plan through to graduation. Numerous resources exist on campus to help students make important academic decisions.

To change advisors, change/declare major, add a minor, or other academic program changes, please come to the fourth floor of Smith Library for assistance.

Experiential Learning

Experiential Learning provides students with a rich array of opportunities to apply their knowledge and skills outside the traditional classroom. High Point University offers a comprehensive program, including service learning, study abroad, domestic and international internships, career counseling, and student-faculty collaborations on research or creative works. These programs are designed to stimulate students to think critically, reflectively, and creatively, while also cultivating their abilities as leaders, innovators, and responsible citizens.

Service Learning

The Service Learning Program engages students in the practices of good citizenship through intensive and experiential courses. Designated as “SL” courses, Service Learning courses align a course’s academic objectives with meaningful community service so that the service enhances students’ learning and their learning improves their ability to serve.

High Point University values Service

Learning as a way to use our liberal arts foundation to promote a more just and sustainable society. Service Learning courses push students to connect the theory of the classroom with the practices of good citizens, encouraging community-based research, active problem-solving, and a growth mindset that fosters creativity and social innovation. Service Learning courses can be found in courses that fulfill the General Education Requirements and in courses throughout students’ major fields of study.

Students may become Service Learning Scholars if they complete 100 hours of service by taking at least two SL courses and completing an independent, facultymentored service project. Students interested in Service Learning opportunities should contact the Director of Service Learning.

Faculty-Led and Semester Study Abroad Programs

As globalization continues to blur geographic and cultural boundaries, our new world requires a new skillset. The faculty and staff at High Point University believe that global awareness and crosscultural understanding are essential parts of higher education for today’s students. Therefore, the University encourages students to engage in programs that provide opportunities for cross-cultural growth beyond the campus of the University.

Students can study abroad as early as May of their freshman year, provided they meet the minimum academic requirements, including a minimum GPA and academic preparation. They also must be in good disciplinary standing with the University. Depending on the program, other requirements may apply. The Office of Global Education hosts a Study Abroad Fair at the beginning of the fall semester. Throughout the academic year, Study Abroad Advisors meet with students individually to advise them on their many options. Students should begin planning for an off-campus study experience early in their academic program. Unless otherwise stated on the individual program brochure, application deadlines are November 15 for Global Experience and Maymester programs, March 15 for fall semester programs, and May 15 for spring semester programs.

Students who are accepted to study abroad are responsible for following the rules and regulations of the University or organization affiliated with the study abroad program. In addition, students are still bound to High Point University’s Guide to Campus Life. Should a violation occur while a student is abroad, the student will be held responsible for their actions upon returning to High Point University, regardless of the sanctions imposed by the hosting University or organization. In severe instances, the student may be sent home immediately and will be responsible for all costs associated with travel home and miscellaneous expenses as well as actions taken by the University upon their return home.

The Office of Global Education is located in Cottrell Hall, first floor, Suite 142. For more information about semester or summer study programs, go to highpoint. edu/global, email studyabroad@highpoint. edu, or call 336-841-9280.

Student Organizations

Student Organizations

HPU boasts over 150 clubs and organizations that students have the opportunity to join. The University offers academic, social, service, and student government opportunities for all students. Additionally, there are honor societies, academic, service, and professional fraternity organizations with membership opportunities available by application only. Communication Guidelines for Student Organizations.

All campus organizations who would like to seek media coverage (television, print, radio, etc.) for events or other stories should contact the Office of Communications at communication@highpoint.edu or submit a news release request at www. highpoint.edu/ooc/requests. The Office of Communications will work with student organizations on sharing stories such as their philanthropic and positive contributions to the community. All media presence on campus is facilitated and approved by the Office of Communications, and HPU Police/Security does not permit access to campus for external media outlets without prior approval from the office.

Trademarks & Licensing Guidelines

A trademark is any logo, symbol, slogan, word, or other elements that may be used to identify a brand. These marks are only used with the permission of the university. For example, our name, “High Point University” is a registered trademark of the university and requires approval prior to use on materials or merchandise. If university funds are being used to produce the item, it must bear approved logos or wordmarks. This includes all departments and student organizations. No departments or student organizations may sell items bearing the

HPU brand unless approved by the Office of Communications. Licensed Vendors Any vendor producing items bearing the High Point University brand must be licensed. This includes but is not limited to promotional products, signage, banners and uniforms.

C.A.T. Campus Activities Team

activities@highpoint.edu

Instagram: @hpucat

X: @HPUCAT

The Campus Activities Team (CAT) is an integral part of planning many of the campus activities for all students including Spring Carnival, Winter Wonderland, Venture Trips, student concerts, and more! As an extension of and supervised by Student Experience, students serve in officer roles that take part in the decision-making and logistics associated with both small and large scale events. CAT offers leadership and learning opportunities for students interested in student engagement and event management. Students interested in joining CAT may email activities@highpoint.edu for more information.

Student Organization Event Guidelines

Students organizations must adhere to the following event guidelines. Social, fundraising, or other large events may not be held in public spaces during special event weekends, such as Open House and Family Weekend, or other days when there are many guests on campus, or on campus when the university is closed for academic breaks. Consult the Important Dates Calendar for reference. www.highpoint. edu/concierge/calendar-of-events/

• All BINGO games must be approved by the Office of Student Life in

consultation with University Events.

• Casino and casino-type events are not permitted on HPU property. Event activities and advertisements may not include Raffles, Casino Nights or Casino Games, Games of Chance or Pay-to-Play Games.

Registered Events

An event must be registered and approved by the University Scheduler and designee from the Office of Student Life if any of the following criteria are met:

• Any gathering hosted by a chartered or recognized organization or group;

• Any gathering that requires a space reservation except for informational meetings about internal organizational operations (ex. Executive Council Meetings, etc.);

• Any gathering that requires a contract or external venue;

• Any gathering with an external guest speaker or contract with an outside vendor;

• Any gathering that the University determines may qualify as a sponsored event based on, but not limited to the following factors: the name of the event, the level of advertisement taken by the organization or members of the organization (such as the type, manner, and location of advertisement of the event), the nature of the event (formals, etc.), etc.;

• Any gathering that uses SGA, Undergraduate Research, or University funds.

Food Truck Policy

All events involving food trucks on campus must adhere to the university’s Food Truck Policy. This document outlines the process that host organizations must follow in order to secure approval from University Events, the Office of Student Life, and Harvest Table Culinary Group (HPU Hospitality Services).

It also contains a list of currently approved food truck vendors. Requests for food trucks must be submitted a minimum of 14 days in advance of the event date to allow adequate time for final approval to process. Please email the University Scheduler at eventrequests@ highpoint.edu for a copy of the complete Food Truck Policy.

Movies/Films

The Federal Copyright Act specifies that copyrighted materials, like movies, can be used publicly if properly licensed. If a movie is being shown on campus (regardless of the reserved location) that is not being shown as part of an academic course, you must purchase the rights to show the movie or have a topic expert present to facilitate conversation before, during, or after the viewing. Please contact the Senior Director of Student Experience, Dylan Denning at denning@highpoint.edu if you wish to show a movie or film at your event.

HPU Connect

HPU Connect is our campus engagement platform where students can manage their involvement. HPU Connect provides a comprehensive list of HPU’s 150+ student clubs and organizations, including contact information for each. In addition to containing movie times for the Bertram L. Podell Cinema, campus-wide event details, and student organization rosters and financial transactions, HPU Connect also acts as the voting portal for student elections.

Students can access HPU Connect by logging into involved.highpoint.edu with their HPU credentials. Users must be logged in to access the site’s full content. Students are encouraged to login daily to stay up-to-date on campus events, and stay informed about their organization(s). The CORQ app is the mobile version of HPU Connect. Through this app, students can browse upcoming events and save them directly to their calendar.

Guest Speaker Policy

The mission statement calls for High Point University to cultivate an “inspiring environment, [with] caring people, and engaging education [to] equip graduates for success and [lives of] significance by cultivating the values, knowledge, mindset, and skills necessary to thrive in a competitive and rapidly changing world.” In order to foster such an environment, University departments and members of the full-time faculty and staff are encouraged to invite speakers and to arrange for public events that reflect a broad range of perspectives. The University believes that discussion and debate play essential roles in educating students who can engage critically with the world. Invited speakers serve as catalysts for such discussion and debate and so help the University achieve its mission. Our openness to the free exchange of information and thoughtful consideration of divergent positions models for our students the best of the University’s intellectual tradition and social awareness.

As part of the educational process, student groups [clubs and organizations] that are officially registered by High Point University are encouraged to invite to campus guest speakers who have a demonstrated expertise in an area of interest to the University community and/or who might contribute to the intellectual or cultural life of the University. Individual students wishing to invite a speaker to campus should seek the sponsorship of a registered club or organization. To derive maximum benefit from a guest speaker’s presence on campus, it is required for student groups planning to host a speaker to gain approval from the Office of Student Life staff and appropriate to consult faculty in related fields of expertise prior to extending a final invitation. An important effect of such consultation will be to assist the University in its efforts to offer a full, varied, and balanced program of guest speakers that will result in a maximum

exchange of ideas and opinions and assure that appropriate records are kept. The names of speakers, a brief description of each event, and a service agreement (contract) must be submitted to the SGA Advisor via HPU Connect event registration for inclusion in the official university calendar at least two weeks prior to the event, so student groups are advised that consultation regarding and approval for speaker invitations should occur well in advance of any event.

Invited speakers present their own views and do not speak for or on behalf of the University. The University embraces the principles and practices of the United States Constitution and the liberal arts tradition, including the principles of academic freedom and free speech. Neither the use of High Point University facilities nor the sponsorship of guest speakers implies approval or endorsement of the views expressed by the speaker, the attendees, or the sponsoring organization. This enjoyment of the freedom to express points of view on the widest range of public and private concerns must be subject to reasonable restrictions of time, place, and manner. Moreover, expression that is indecent or is grossly obscene or grossly offensive on matters such as race, ethnicity, religion, gender, gender identity, or sexual orientation is inconsistent with accepted norms of conduct at the University. An invitation to speak at the University does not include license for unlawful activity or activity that endangers or imminently threatens the safety of any member of the community or imminently threatens to damage any physical facility on campus, nor any activity that disrupts or obstructs the functions of the University or imminently threatens such disruption or obstruction. However, inherent in any effort to enable free speech and the open exchange of complex ideas, there is the possibility for an individual to be offended or to hold strong opposing viewpoints. In the unlikely circumstance where a speaker might create a public safety

concern, a University Administrator may reschedule, relocate, or cancel the event. In the unlikely circumstance where a speaker might use the University as a platform to contradict the identity or the mission statement of the University, a University Administrator may take steps to ensure that the University’s institutional perspective is represented.

Organizational Misconduct Policy

When a student organization engages in an act of misconduct (including but not limited to on-campus, off-campus, and virtual locations), the University may act not only against the student(s) involved but also against the organization itself. The University reserves the right to seek disciplinary action against chartered or recognized student organizations and organizations operating in a manner that a reasonable person would assume they were a registered student organization. A student organization is defined as a group of students that are chartered or recognized by the High Point University Student Government Association and given recognition or charter through the Student Affairs Committee or is an extension of a High Point University office or academic school (i.e.: individual fraternity or sorority chapters, club sports, choirs, etc.). This also includes governing bodies and councils including, but not limited to, the Student Government Association (SGA) and all committees and councils that are subsections of SGA, the Campus Activities Team, the Interfaternal Council, the College Panhellenic Council, and the National PanHellenic Council.

Note: A group of individuals functioning together does not have to be registered or officially sanctioned by the University to be considered an “organization” under this section.

Fraternities and Sororities

Fraternities and sororities are an integral part of University life. These organizations promote and engage students through leadership, academics, community service, and friendship. Recruitment for both College Panhellenic Council and Interfraternity Council is held in the fall semester. The Interfraternity Council holds recruitment in the spring semester as well.

Intake for individual National Pan-Hellenic Council organizations are held at various times throughout the year. To participate in recruitment/intake and the new member process, students must be enrolled as a full-time student at High Point University.

Recognition

Recognition of fraternities and sororities is solely at the discretion of High Point University. Recognized Chapters can lose their recognition status by: receiving a sanction of suspension or dismissal through the student conduct process; violating local, state, and/or national laws; revocation of their charter from their inter/national headquarters. Fraternities/Sororities that lose recognition are expected to cease all activities and abide by all terms and conditions formally communicated to the organization by High Point University and/or their inter/ national headquarters.

No member of the High Point University community, nor any inter/national fraternity or sorority, may solicit or recruit High Point University students to establish new or reestablish former fraternity/sorority organizations without the consent of the University. Members of the University community determined to be recruiting students for new/formerly recognized groups and/or continuing operations of such groups are subject to sanctioning by the University.

Social Greek-lettered Organizations with active chapters are:

Interfraternity Council (IFC) Organizations:

Beta Theta Pi

Delta Chi

Kappa Alpha Order

Pi Kappa Alpha

Pi Kappa Phi

Sigma Nu

Panhellenic (CPC) Organizations:

Alpha Chi Omega

Alpha Gamma Delta

Kappa Delta

Phi Mu

Sigma Sigma Sigma

Zeta Tau Alpha

National Pan-Hellenic (NPHC)

Organizations:

Alpha Phi Alpha Fraternity, Inc.

Alpha Kappa Alpha Sorority, Inc.

Kappa Alpha Psi Fraternity, Inc.

Delta Sigma Theta Sorority, Inc.

Phi Beta Sigma Fraternity, Inc.

Las Hermanas of Latinas Promovideno Comunidad/Lambda Pi Chi Sorority Inc.*

*Non-voting member of NPHC.

Eligibility Requirements for Membership

The Office of Fraternity and Sorority Life requires that students have a minimum 2.5 cumulative college or high school GPA to seek membership into a fraternity or sorority. Individual organizations may have a higher GPA requirement for membership. High school GPAs will not be considered if

students have a current college GPA from High Point University or another institution. Additionally, the individual must be an enrolled undergraduate member at High Point University and in ‘Good Standing’ with the Office of Community Standards. The individual cannot be on disciplinary probation through the Office of Community Standards.

College Panhellenic Council (CPC):

Each chapter will have individual requirements for membership in addition to GPA requirements. Each organization’s requirements will be provided to interested students during recruitment.

Interfraternity Council (IFC):

Each chapter will have individual requirements for membership in addition to GPA requirements. Each organization’s requirements will be provided to interested students during recruitment.

National Pan-Hellenic Council (NPHC):

Each organization will have individual requirements for membership. It is recommended to reach out to each organization for specific requirements. The Office of Fraternity and Sorority Life can assist in connecting students with specific organizations.

Joining Process:

Any student that is seeking membership into a chapter that is managed within the Office of Fraternity and Sorority Life will be required to complete the following process:

Primary Recruitment for CPC

Primary Recruitment occurs in the fall semester. Students who are interested in participating in Primary Recruitment are required to register for recruitment. They will also be required to complete a series of hazing prevention modules prior to the first round of recruitment. Students involved in Primary

Recruitment will also be required to attend all recruitment events unless excused by the Director of Fraternity and Sorority Life for extenuating circumstances.

Continuous Open Bidding for CPC

Continuous Open Bidding (COB) can be conducted if a chapter has not reached the designated campus total. Each chapter will conduct an informal recruitment of their own design. Students seeking membership must complete the New Member/Neophyte Agreement. This form allows the Office of Fraternity and Sorority Life to share academic and student conduct information with the chapter to determine eligibility. Additionally, students are also reviewing and agreeing to the University Statement on Hazing. If the student meets the chapter membership requirements, an initiation for membership is extended. Then if the student accepts, the chapter will need to complete the Continuous Open Bidding Membership Recruitment Acceptance Binding Agreement (COB MRABA) and return it to the CPC Advisor within 48 hours. They will then complete the hazing prevention modules; those must be completed prior to beginning the formal new member education.

Any student who participates in the Panhellenic Primary Recruitment process the previous fall semester may not be eligible for COB. Eligibility will be confirmed by the Office of Fraternity and Sorority Life.

Formal Recruitment for IFC

Formal Recruitment is conducted in the fall and spring semesters. Students who are interested in pursuing membership must register for Formal Recruitment. Students are required to complete a series of hazing prevention modules prior to the first round of recruitment.

Informal Recruitment for IFC

Informal Recruitment is a practice of recruiting members outside of the Formal

Recruitment process. Chapters can conduct Informal Recruitment at their own discretion. Chapters are required to notify the Office of Fraternity and Sorority Life prior to extending a bid during informal recruitment processes. Students seeking membership must complete the New Member/Neophyte Agreement. This form allows the Office of Fraternity and Sorority Life to share academic and student conduct information with the chapter to determine eligibility. Additionally, students are also reviewing and agreeing to the University Statement on Hazing. They will then complete the hazing prevention modules; those must be completed prior to beginning the formal new member education process.

Membership Intake for NPHC

Membership Intake is conducted by the individual chapters within the council. Chapters are required to notify the Office of Fraternity and Sorority Life prior to beginning any intake processes. If a chapter does conduct intake, the students seeking membership must complete the New Member/Neophyte Agreement. This form allows the Office of Fraternity and Sorority Life to share academic and student conduct information with the chapter to determine eligibility. Additionally, students are also reviewing and agreeing to the University Statement on Hazing. They will then complete the hazing prevention modules; those must be completed prior to beginning the formal membership intake process.

New Member Education/Intake

Requirements for Chapters

New Member Education or Intake is the process in which students are accepted into the fraternity or sorority of their choosing and inducted into the organization. New Member Education or Membership Intake is a process that is closely monitored by the inter/national headquarters and by the Office of Fraternity and Sorority Life. Chapters that are conducting New Member Education

or Membership Intake must adhere to the following requirements:

• New member education must be completed within guidelines provided by inter/national headquarters and/or governing bodies.

• Members and new members are not permitted to consume alcohol at new members education programs and events.

• All new member activities must be completed by the last day of class.

Chapters will be required to provide documentation of new member activities as outlined below:

• Required documentation for new member education/membership intake.

• New member education/membership intake coordinator (name and contact information).

• Contact information for the chapter advisor

• The inter/national staff member affiliated with new member education/membership intake.

• Expected time frame for new member education/membership intake.

• Start date and end date.

• Location and times meetings.

The Office of Fraternity and Sorority Life is dedicated to ensuring that all students involved in the fraternity and sorority joining process have a successful experience.

The Office of Fraternity and Sorority Life abides by the University Hazing Policy listed in the Guide to Campus Life. Any member of the campus community found to be participating in hazing activities, including hazing activities for chapters/teams other than their own, are subject to charges of individual and/or chapter wide charges of hazing and subject to sanctioning.

Risk Management Policies

Chapters are permitted to hold events

on-campus, in Greek Village houses and off-campus as long as they have been registered with and been approved through HPU Connect. Chapters must complete the event registration through the link provided in the HPU Connect Office of Fraternity and Sorority Life page. Please see additional requirements below:

• Organizations must be in Good Standing with the Office of Fraternity and Sorority Life and their individual council to be eligible to register events;

• The event must be registered at least three (3) days in advance;

• The event registration must be completed in full with supporting documentation provided;

• The Office of Fraternity and Sorority Life reserves the right to deny or cancel any events it sees fit even after previously approved;

• Organizations are not permitted to host events on or off campus on university holidays.

• No events will be approved after the last day of classes and must end prior to midnight on the last day of classes;

• If at any point the event changes from what was registered, the Office of Fraternity and Sorority Life must be notified immediately including but not limited to locations, date, time, transportation, sober monitors, etc;

• Chapters must adhere to all university policies and guidelines, local ordinances, and state and federal laws and requirements. If there is credible evidence of violation of university policy or laws, the chapter will be held accountable either through their governing council or through the organizational code of conduct;

• Chapters are responsible for the actions of all members and their guests during the time following any organization event. All

groups must follow all University, local, state, and federal laws, including any policy set forth by a governing body or inter/national organization.

• Organizations are required to manage the safety of all events and alert appropriate staff if an event becomes unsafe.

All events must end by 2 a.m. and be approved by the Office of Fraternity and Sorority Life.

Litter should not be allowed to accumulate, even temporarily.

Interfraternity Council, Police/Security and the Office of Student Life have the right to shut down an event at any point in time.

Off-Campus Events

An off-campus event is defined as the organization gathering at a specific planned location for the purposes of date parties, formals, weekend trips, presentations, sisterhood/brotherhood events, etc. If more than four members of the same organization gather off-campus, this can be considered an organization event.

• Events including non-HPU students must have a guest list and be submitted to the Office of Fraternity and Sorority Life within 48 hours prior to the event.

• Organizations must have organized transportation to and from campus.

Events including alcohol

• Any chartered organization which allows alcohol at any event must abide by policies from their inter/national organization.

• Chapters will not purchase alcohol with organizational funds.

• No collection of funds from organization members or guests shall be used to purchase alcohol.

• No collection of organization members shall purchase alcohol for, provide alcohol, or sell alcohol to minors.

• Chapters will not charge for or distribute alcohol to guests.

• Alcohol over 15% ABV is prohibited at events on campus.

• The sale of alcohol should be prohibited unless the distributor is licensed by the state or local authorities.

• Common containers including, but not limited to, beer balls, kegs, containers of mixed punch of any kind, or any quantity of alcohol available without restriction are not permitted.

• The use of alcoholic beverages as a prize is strictly prohibited.

• Individuals, groups of individuals, or organizations who influence excessive and/ or harmful consumption of alcohol through games, peer pressure, subterfuge, or other activities should know that they are subject to stern disciplinary action both by the University and by external authorities.

• Any organization or group of individuals which sponsors an event where alcohol is available should provide alternative food and beverages during the duration of time when alcohol is available.

• Chapters must adhere to the guest policy and identify individuals who are and who are not of legal drinking age if alcohol is being served.

• Organizations must have Sober Monitors at all events where alcohol consumption is present.

• Sober Monitors are expected to remain sober throughout the event and for a period of ten (10) hours prior to the event.

• Sober Monitors have jurisdiction on capacity and should be responsible for instructing guests to leave if necessary;

• Chapters are not permitted to register more than one event with alcohol on any given day;

• Chapters are responsible for picking up their social event supplies (wrist bands,

stamps, sober monitor shirts, etc.) from the Office of Fraternity and Sorority Life prior to weekend events.

• At least 75% of the chapter must be sober monitor trained to host events with alcohol.

On-Campus Events (with alcohol)

On-campus events with alcohol are typically referred to as Social Forms or S-Forms and are permitted only in Interfraternity Council affiliated Fraternity houses in Greek Village. General event policies and alcohol event policies included in above sections are still applicable to on-campus social events but are not limited to:

• Events including non-HPU students must have a separate guest list and be submitted to the Office of Fraternity and Sorority Life within 48 hours of the event concluding;

• The total attendance of the event cannot be larger than the maximum capacity of the house/250 people;

• Organizations are permitted to host events where guests bring their own alcohol to events in Greek Village;

• Fraternities are permitted to host brotherhood events with alcohol on Thursday evenings but must end before 12:00am;

• Fraternities are permitted to host events on campus with guests in Greek Village on Friday evenings through Sunday evenings. Day events are permitted on weekends where the university is not hosting a large scale event.

On-Campus Events

On-campus events in this section are being referred to as events not containing alcohol. These events are permitted in Greek Village houses by any organization and in on-campus facilities. All events outside of a Greek Village property must be registered in 25Live and on HPU Connect. General event policies in the section above are still applicable to on-campus

events.

• Any chapter is permitted to host an oncampus alcohol-free event in their Greek Village house during any night of the week.

• Member only events cannot be larger than the maximum capacity of the house/250 people;

• Events between two organizations on weeknights in a Greek Village location cannot be larger than 75 people. An on-campus event can be closed down at any point in time by security, Office of Student Life, Interfraternity council or the Office of Fraternity and Sorority Life. Common reasons include but are not limited to the following actions:

• Hosting an event without approval or when instructed not to by the Office of Fraternity and Sorority Life;

• Excessive noise, overcrowding of event, or repeated noise complaints;

• Alcohol being present during a weeknight alcohol free event

• Event monitors not being present, not sober, or not wearing appropriate identifying attire during an approved social event;

• Underage students being served or drinking alcohol during an approved social event;

• Failure to work with university officials to correct potential violations (i.e. not quieting down for noise, not disbursing a crowd when instructed to);

• Insubordination, verbal, or physical abuse toward university officials, Residential Staff, or High Point Police and

• Verbal or physical fighting between members and/or guests.

Violation of any policies will result in the chapter participating in the organizational conduct process or will be disciplined by their governing council.

Expansion/Extension at High Point University

National Panhellenic Conference (NPC):

The National Panhellenic Conference is the umbrella organization that oversees all 26 Panhellenic sororities. The growth process for Panhellenic sororities is referred to as “extension” and can only be facilitated by the current chapters of the campus. If they have determined that another chapter should be added to the Panhellenic community, they must adhere to the policies and procedures that are provided by the National Panhellenic Conference Extension Committee. The Office of Fraternity and Sorority Life will adhere to the NPC Extension Process and providing training and education to the Expansion Committee.

Interfraternity Council (IFC): Currently, the Interfraternity Council is supported through the North American Interfraternity Conference (NIC). The NIC supports open expansion to all campuses and does not have a formalized process to add fraternities to the campus. If a NIC or non-NIC (but historically recognized within IFC) proposes expansion, that inter/national headquarters will follow the process outlined in the Interfraternity Council’s bylaws and constitution. Once the organization has been selected, the IFC will recognize that organization as a probationary member of the IFC until it receives a charter.

National Pan-Hellenic Council (NPHC): Adding new chapters to the University will require a student-driven request and facilitated through a local Graduate Chapter. The Office of Fraternity and Sorority Life is supportive of NPHC fraternities and sororities coming to High Point University. The University will not recognize city-wide chapters.

Other Governing Councils: Currently, High Point University only recognizes three governing councils. However, in the event that enough interest is generated and new chapters that do not historically fall within the original three councils, the Office of Fraternity and Sorority Life will create a

fourth council. This council would create a space for chapters affiliated with the National Association of Latino Fraternal Organizations (NALFO), National American Greek Council (NAGC), National Asian Pacific Islander Desi American (NAPIDA) Panhellenic Association, the National Multicultural Greek Council (NMGC), and the United Council of Christian Fraternities and Sororities (UCCFS).

Students, Alumni, or inter/national headquarters interested in establishing a new organization should contact the Director of Fraternity and Sorority Life. Additionally, the expansion materials provided on the Office of Fraternity and Sorority Life website should be reviewed.

Unrecognized Greek Organizations

An unrecognized Greek organization is one that has lost their recognition from the Office of Fraternity and Sorority Life and Student Government Association. It can also be an organization that never received recognition to begin with. Unrecognized organizations are also known as “underground organizations,” and they are not permitted to operate under any circumstances. Chapters that operate without recognition will be adjudicated under the Student Organization Code of Conduct. If a chapter has been closed either by their inter/national headquarters or by the Office of Fraternity and Sorority Life, the following requirements must be followed:

• May not continue to operate under the name of the fraternity, sorority, or chapter nomenclature;

• May not hold, sponsor, or attend events as an organization;

• Will not be counted in the general makeup of the fraternity/sorority population at High Point University;

• May not form housing groups or intramural teams using organizational or chapter nomenclature; and

• Underground pledging, new member education, or intake is strictly forbidden. If the Office of Fraternity and Sorority Life and the inter/national headquarters have a written agreement outlining a date of return for the organization to reestablish at High Point University, any violation (but not limited to) the requirements above will result in the return date being reevaluated.

If there is indication that an unrecognized/ underground organization is operating, the organization will be adjudicated through the student conduct process. In the case that students are operating and participating in an unrecognized/underground organization their name and email address along with evidence of their participation will be shared with the inter/national office.

Greek Housing

Greek Village housing is assigned prior to the housing selection process. Chapters are responsible for abiding by all policies as outlined in the Terms of Participation. Individuals that reside in the house must sign a copy of the Greek Housing Agreement. Individuals living in the Greek houses are responsible for following all University housing policies as outlined in the Guide to Campus Life. Additionally, chapters may have specific policies for housing that members must abide by. The Office of Fraternity and Sorority Life requires that each chapter has a policy for housing selection in Greek Village, which must be submitted to the office. If this policy changes an updated copy must be submitted prior to Greek Village housing selection. Freshmen are not permitted to reside in the Greek Village until their second semester. If the Greek Village house it not filled entirely by a chapter, then any vacancies may be filled by the Office of Student Life.

Housing Probation for Greek Village

Chapters are required to maintain the common spaces of their assigned Greek Village property. If a chapter fails to properly

maintain their house, the organization can be placed on housing probation. The Office of Fraternity and Sorority Life reserves the right to place any organization on housing probation if policies in the Terms of Participation are broken. If chapters continue to break policies outlined in the Terms of Participation while on housing probation, then they are at risk of losing the property as a chapter facility.

Decorations

Fraternities and sororities are permitted to decorate the inside of their houses to their choosing so long that the decorations are not in violation of any residence life policies. Decorations must also abide by the Terms of Participation.

Any chapter owned furniture or items must be removed each year by June. Chapters are permitted to store items in the chapter closet during summer months at the chapter’s risk. Patios and front entry ways must also have all items removed during the summer months.

Housing Destruction Policy for Greek Village

The residential facilities in Greek Village are owned and managed by High Point University. The facilities are assigned to the chapter to use. Residents of Greek Village facilities members of the respective organization and will be responsible for abiding by all chapter and organizational housing policies. This includes, but is not limited to, alcohol and substance-free housing, duties, responsibilities, and facilities operations in accordance with their national policies. Chapters will be responsible for any damage or destruction that occurs in common areas within the facility including the foyer, stairwells, laundry units, bathrooms, kitchen, living rooms, communal closets, chapter storage closets, and patios. Any charges accrued from destruction or damage will be charged to the chapter. Individual residents will be responsible for their own assigned

spaces. Any destruction or damage that occurs in individual bedrooms will be charged to the resident(s) of the assigned room. All destruction and damage should be reported immediately to the Resident Assistant. Any unreported damage that is discovered either through Greek Village walkthroughs or Health and Safety inspections will be paid for by the chapter.

In the event the chapter accrues more than $3,500 in fines/damage in one (1) academic year, the chapter will receive the following conditions:

First Offense: The current residents who occupy the facility will not be allowed to live in the facility for the next academic year. These students will also be ineligible to homestead or to be pulled into another space on campus. Additional losses may also occur:

• Loss of social event registration

• Non-resident members of the chapter will be removed from key card access to the facility

• May be charged separately by their governing council

• Inter/national headquarters will be notified

Second Offense: The residents will be removed from the facility and the chapter will not be housed for the next academic year. Additional restrictions can include:

• Loss of social event registration for oncampus events

• The chapter must reapply for a chapter facility for the next academic year

• Inter/national headquarters will be notified

• If a chapter reaches the first offense twice within a three (3)-year period, it will be treated as a second offense.

Students who have received destruction charges to their Greek Village room and/ or the common areas of the Greek Village house as a resident, with restitution amounts totaling $200 or more within an academic year, are ineligible to participate in the Greek Village housing selection process for

the following academic year and will be unable to live in the Greek Village. If the disqualifying sanction(s) occur after the Greek Village space has been selected, the assignment will be removed.

Students who are not residents of the Greek Village house, but receive destruction charges totaling to $400.00 or more within an academic year, are unable to participate in the Greek Village housing selection process for the following academic year and will be unable to live in Greek Village.

Role of FSL Advisor

The role of the FSL advisor includes, but is not limited to, advising their council on matters involving budgeting, programming activities, policy and organizational operations, and providing training and support or student leadership development. All requests, including permission to solicit funds on campus, reserve space in campus facilities, and budget request for the SGA Finance Team, must include the FSL advisor’s signature of approval.

Role of Chapter Advisor

Some advisors play very active roles. They attend meetings/conferences, work directly with the student officers, and assist in program planning and development. Others chose a less involved role with the chapter. At a minimum, a fraternity or sorority advisor must be available to communicate with the Office of Fraternity and Sorority Life, chapter members, and to complete necessary forms. Advisors are expected to familiarize themselves with the rules and policies in the High Point University Guide to Campus Life as well as all other policies released by the Office of Fraternity and Sorority Life.

Community Involvement/Graduate Advisor Involvement

It is the responsibility of the Graduate Chapter to make the Office of Fraternity and Sorority Life aware of any events that the Graduate Chapter is planning to hold on campus. Prior to arriving on campus all

guests must be registered in ivisitor. While on campus, members of the Graduate Chapter will be expected to adhere to the rules outlined in the High Point University Student Guide to Campus Life.

National Consultant Policy

The National Consultant or an appointed chapter consultant typically visits campus at least once every year. It is their responsibility to advise organizations or councils on ways they can improve themselves from the National Headquarters perspective. National Consultants are not permitted to reside in the organization’s university owned facility during their visit to High Point University. The Office of Fraternity and Sorority Life can assist with recommending lodging for consultants.

If an organization is interested in chartering on the campus of High Point University, they must maintain, at a minimum, monthly contact with the Office of Fraternity Life. The Office of Fraternity and Sorority Life can assist chartering organizations with booking spaces, getting special access passes to get on campus, and informing them of events happening withing their respective council. When on campus, Consultants are expected to be registered in ivisitor and adhere to the rules, policies, and procedures of the university. Failure to do so may result in the termination of the organization and investigation and referral to Campus Police/ Security or the Office of Community Standards.

Student Government

The Student Government Association (SGA) serves as the primary link between the students and the faculty and administration of the University. The purpose of SGA is to facilitate student involvement and to formulate and carry out policies that meet the needs of the student body. All meetings of the Student Government Association are open to all students, except during judicial hearings, which are closed.

Responsibilities and Requirements of Chartered and Recognized Organizations

Chartered and recognized organizations must have purposes consistent with the Mission of the University and the Guide to Campus Life. Such organizations may exist for a variety of purposes including, but not limited to, the following: academic, athletic, honorary, service, social, special interest, professional and religious.

Chartered Organizations.

Chartered Organizations have been approved by the HPU Student Affairs Committee and must have a faculty or staff advisor, 10 members, a working constitution, and attend seven (7) SGA Senate meetings per semester to stay in good standing.

Recognized Organizations.

Recognized Organizations have been approved by the HPU Student Affairs Committee and must have a faculty or staff advisor, 10 members, a working constitution, and attend four (4) SGA Senate meeting per semester to stay on good standing.

Rights. Organizations, once chartered or recognized, become de facto members

of the Student Government Association and enjoy the following privileges:

• membership, with vote, in the Student Senate of the Student Government Association;

• the right to submit requests for funding to the Student Senate during the budgeting process, subject to conditions enumerated in the constitution and bylaws of the Student Government Association;

• the right to submit bills requesting ad hoc funding to the Student Senate of the Student Government Association.

• the right to reserve facilities on campus for meetings and events.

Responsibilities. Chartered and recognized organizations have the following responsibilities:

• to be regularly represented at meetings of the Student Senate of the Student Government Association;

• updating HPU Connect rosters each semester via the Organization Registration process as membership changes;

• 25Live and to complete the Event Registration Process on HPU Connect

for all organizational activities

• to maintain a record of community service contact hours performed and fundraising efforts in support of organizational activities and to submit hours on HPU Connect;

• to be open to all members of the student body without respect to race, color, national origin, sex, disability, religion, age, genetic information, veteran status, gender identity or expression, or sexual orientation in its education programs and activities;

• to designate an Alcohol Education Officer if alcohol will be available at any off-campus event;

• to conform to guidelines governing the availability of alcohol at off-campus events and completing appropriate forms;

• to remain in compliance with University codes and regulations, guidelines and policies;

• to adhere to the Membership bylaws of the Student Government Association.

New Charters and Recognition. Students who wish to seek charters or recognition for new organizations should submit the following information to the

Student Government Association for consideration:

• a draft of a proposed constitution that includes, but that is not necessarily limited to, information descriptive of membership officers, bylaws, and dues;

• the name of the faculty and/or staff advisor;

• a list of at least 10 persons who are interested in becoming members of the proposed organization;

• evidence that the new organization does not weaken existing organizations by unnecessarily proliferating organizations similar in type;

• evidence that the goals of the proposed organization are consistent with the Mission of the University.

For the full chartering and recognition process, please refer to the Student Government Association governing documents located on the Student Government Association website www. highpoint.edu/sga/.

The Student Affairs Committee shall review each request for a charter and shall render an opinion regarding the issuance of said charter. Opinions of the Student Affairs

Committee are subject to approval of the University Executive Counciland/or the Vice President of Student Life. Decisions of the University Executive Councilor Vice President of Student Life are subject to confirmation by designated representatives of the Board of Trustees. Once decisions are confirmed, the SGA Advisor will notify the Student Government Association that a new organization has been chartered; the Student Government Association will add the name of the organization to its list of members; and the representative of the organization shall be recognized at meetings of the Student Government Association.

Loss of Privileges. In the event that actions of a chartered or recognized organization or one or more members thereof are not consistent with the responsibilities of chartered organizations, the SGA may withdraw the charter of the organization, temporarily suspend the charter of the organization, or impose other sanctions, either directly or in consultation with the Organizational Misconduct Committee.

Non-Chartered Assembly. In addition to chartered organizations, the SGA Advisor, in consultation with University Events, may allow other groups of students to use campus facilities and to advertise their programs and activities. Actions and activities of such groups should be consistent with responsibilities delineated for chartered organizations. Absent such responsibility, the SGA Advisor may withdraw the authorization to use campus facilities or to advertise programs and activities.

Unrecognized Organizations

An unrecognized organization is one that has lost their recognition from the Office of Student Life and Student Government Association. It can also be an organization that never received recognition to begin with. Unrecognized organizations are also

known as “underground organizations,” and they are not permitted to operate under any circumstances. Organizations or groups that operate without recognition will be adjudicated under the Student Organization Code of Conduct. If an organization has lost their recognition or charter, the following requirements must be followed:

• May not continue to operate under the name of the organization.

• May not hold, sponsor, or attend events as an organization.

• Will not be counted in the general makeup of the Student Senate within SGA.

• May not form housing groups using organizational nomenclature.

• Underground recruiting of members is strictly forbidden.

If there is indication that an unrecognized/ underground organization is operating, the organization will be adjudicated through the student conduct process. Individuals who are participating in an unrecognized/ underground organization will be put through the University community standards process where the sanctions can range from a warning to suspension/ expulsion.

A student organization may be disciplined for a member’s behavior under the following circumstances:

• An individual is acting as a member of the organization, with or without official sanction from the organization, rather than as an individual student, this includes guests of an organization;

• An event is held officially or unofficially, in the name of the organization;

• An event is held without proper approval from the University;

• One or more of its officers or authorized representatives acting in the scope of their organizational capacities commit a violation;

• One or more of its members commit a violation after the action that constitutes the violation was approved by majority vote of those members of the student organization present and voting;

• One or more members of a committee of the student organization commit a violation while acting in the scope of the committee’s assignment;

• A member of the student organization acting with apparent authority of the registered student organization commits a violation;

• One or more members of the student organization or its officers permit, encourage, aid, or assist any of its members in committing a violation;

• One or more members of the student organization or its officers, under circumstances where such persons knew or should have known that an action constituting a violation was occurring or about to occur, fails to prevent that action;

• One or more members of a student organization fail to report to appropriate University or civil authorities promptly their knowledge or any reasonable information about a violation or criminal act;

• The association between or the action of the individual(s) is under such circumstances that draws attention to the organization rather than to the individuals.

The liability for the behavior of its members and guests shall extend to responsibility for making certain that members do not violate

federal, state, and local laws, as well as University regulations and policies in their associations with the organization.

Org. Misconduct Committee the OMC determines that the violation committed by an individual was unaffiliated with the organization, the Org. Misconduct Committee will refer the individual to the University Community Standards process.

Finances

Although campus organizations are expected to be self-supporting, only chartered or recognized organizations may request funding in the form of a budget from the Student Government Association, in accordance with the following guidelines. It is the responsibility of the organization to maintain their own finances and to ensure that the organization remains in good financial standing.

Student Government Appropriations. Only chartered organizations may request funding from the Student Senate of the Student Government Association, subject to conditions enumerated in the constitution and bylaws of the Student Government Association, either during the regular budgeting process or by submitting bills on an ad hoc basis. Such distributions must be approved by the SGA Advisor in consultation with the SGA Treasurer.

Accounts. Groups of students who receive funding from the University, including the Student Government Association, must maintain those funds in University accounts.

Audits. Organizational accounts will be audited annually as a part of the institutional auditing process.

Expenditures. All organizational expenditures must be authorized by signature of the advisor of the organization.

Indebtedness. Neither the Student Government Association nor the University is liable for debts incurred by an organization. Should an organization have outstanding debt that is absorbed by SGA’s operating budget, that organization will be in bad standing and not eligible for additional funding until the debt is cleared and SGA is reimbursed. SGA does not pay for anything retroactively.

Reversion of Property. Where property is purchased primarily as a result of an appropriation from the Student Government Association, such property shall be considered the property of the Student Government Association and shall be returned to the Student Government Association upon vote of the Student Government Association or upon dissolution of the organization.

Reversion of Funds. Groups who receive appropriations from the Student Government Association must spend those monies for purposes consistent with the original requests for funding by the end of the semester for which the funds were received unless a specific exception is made by the SGA Finance Committee. The SGA Finance Committee, at its discretion, may review the use of any appropriations. Funds may be required to be returned to the Student Government Association if it becomes evident that they were not expended for purposes consistent with the original request for funding by the end of the semester in which the funds were received.

Contracts. Any contract that is entered into by any organization, including the Student Government Association and its agencies which involves the expenditure of any University funds, including monies derived from the student activities fee, must be endorsed by the Manager of Contracts and Procurement. Such contracts

should be presented at least 30 days prior to the scheduled event. University students and student organizations have no authority to commit the University to the purchase of any product or service without the approval of a faculty or staff member with approval rights.

Gifting. A Gift Request Form is required to be submitted when a tangible personal property or monetary gifts are being given. This includes, but is not limited to, organization apparel, admission tickets to an event, gift cards, items purchased to be used as prizes. www.highpoint.edu/ administration/giftrequest/

Fundraising. The following are updated rules and regulations on fundraising by individual students and student organizations:

• No raffles;

• No auctions (live, online, or silent)

• All sales of food or other items are subject to state sales tax at a rate of 6.75%;

• Ticket sales or cost of admission are subject to state sales tax at a rate of 6.75%. Sales tax must either be shown separately on the ticket or included in the ticket price. If sales tax is included in the total ticket price, the following statement must be included on the ticket: “State and local sales and use tax is included in the stated cost.”;

• Fundraising may not be held in public spaces during special event weekends, such as Open House and Family Weekend, other days when there are many guests on campus, or on campus while the university is closed for academic breaks. Consult the Important Dates Calendar for reference. www.highpoint.edu/concierge/calendarof-events/

• All BINGO games must be approved

by the Office of Student Life in consultation with University Events.

• Casino and casino-type events are not permitted on HPU property. Event activities and advertisements may not include Raffles, Casino Nights or Casino Games, Games of Chance or Pay-to-Play Games.

Branding & Licensing Guidelines

• All university branding guidelines must be followed as outlined on HPU’s Branding website www.highpoint.edu/ ooc/branding/

• If T-shirts or other promotional items are funded by the Student Government. Association, the item must bear the SGA logo.

• SGA website

• Consult the SGA Advisor or the Office of Communications for a full list of approved, licensed vendors.

Student Organization Travel. All student organizations utilizing SGA funds for travel must adhere to the guidelines and processes outlined on the “Student Organization Travel” website www. highpoint.edu/sga/travel-information/. Chartered organizations must use High Point University’s transportation services with funds distributed from SGA, unless they plan to use students’ personal vehicles. Organizations must not contract another transportation service without consulting HPU Transportation. HPU Transportation should be used in all instances when HPU funds are being expended (including but not limited to: airport shuttle, social events, academic conference, competition, etc.). This does not apply to active social Greek letter organizations who are members of IFC, NPC, or NPHC; a separate process is required for these groups.

Residence Life and Housing

At High Point, campus life encourages wholeness and student development and wants to empower students by creating a strong sense of self, both in the classroom and in the residential environment.

The foundation of the University community is residential life. In a typical year, three quarters of our students come from 50 states and 37 countries around the world with one quarter from North Carolina. As a result, our campus is one that is residential and an active campus community at all times. We are committed to a positive and nurturing living experience. Our door is always open to our students when there are concerns or issues that need positive resolution.

Housing

All students with fewer than 96 credit hours and who do not live with their parents are required to live on campus. National studies of academic success support the position that the residential environment enhances student development and encourages continuation and graduation from college. Seniors who request permission to live off campus must have their address approved and live outside a one-mile radius of campus. Students can complete the off campus contract via the housing portal, www.highpoint.edu/ myhome. Students that would like to apply for commuter status must provide proof that they are living in a North Carolina residence with their parents. Students are required to maintain full time status (12 or more credits) in order to be eligible to live on campus. As a courtesy, students are granted a one-time exception to this policy if they need to drop below 12 credits mid semester. In this case, students will receive permission directly from the Office of Student Life. During this exemption period, students must still maintain a course load of at least 6 credits. Failure to abide by this could result in being required to move off campus.

Classification of Buildings

High Point University has 3 distinct classifications of housing: First Year, Undergraduate Returning and Graduate student. Each year, the university must look at each housing option to determine its appropriate classification. It is possible that these may change from year to year. This information will be shared through the Housing Reservation Guide.

Housing Sign-ups

All returning students may participate in the housing lottery system the February prior to the fall semester; housing deposits of $750 are due by February 15. In order to participate in the online room reservation process, the student must have submitted the required deposit. Regardless of whether you have paid your housing deposit of $750, your student account balance must also be paid in full. If you have an unpaid balance on your student account incurred on or before January 31, you may not be able to participate in the housing process using your secured spot. The Office of Student Life will publish all housing rules for the online room reservation process

during the spring semester. Students who are on disciplinary or housing probation, have been charged with Unauthorized Party 2, unapproved pet, or have destruction charges of more than $200, during and throughout the academic year forfeit their right to go through the homesteading process. If students meet these criteria after they have been through the homesteading process, they will be removed from the space and will go through the selection process. Housing deposits are only refundable through May 31st of the spring semester for students that will no longer be attending High Point University for the following year via email, and your request must be made in writing and should be addressed to the Senior Director of Housing and Residence Life, Nicole Hundt (nhundt1@highpoint.edu). This is a request and may not be able to be granted in all cases. All housing deposit refunds will be processed by the Office of Student Accounts after June 1. Students who are not registered for classes by May 1st will lose their housing assignment for the future academic year. Additionally, students whose fall bill is not paid by the due date will lose housing and be assigned once the bill is paid and based on current availability.

University Housing

University housing is any facility owned or operated by the University for the purpose of housing residential students, whether leased or owned by the University and regardless of location.

Graduate Housing

High Point University provides university owned graduate housing options for full time graduate students. Graduate students will live in units/communities designated for graduate students and select their housing individually or choose a fellow graduate student as a roommate or form a group of graduate students as the housing

configuration allows. Those graduate students wishing to live in universityowned housing will need to provide either the housing deposit of $750 (as a returning HPU student) or a $500 enrollment deposit (new incoming graduate student). Graduate students that would like to live in on-campus housing will need to complete a housing application. Full processes and procedures for graduate housing will be emailed to potential and current graduate students and on the housing website.

Graduate Student Residential Experience

The Office of Residence Life recognizes graduate students as students who are pursuing post-undergraduate goals and moving towards independent living. Because of this, graduate housing does not have Resident Assistants present in their living area – only a Community Director. The Community Director’s primary responsibility is to assist with any facility concerns that may arise while living in on-campus living facilities. It is expected that Graduate students manage any roommate or housemate issues that may arise with the use of our resources such as the roommate workbook.

Coed Housing

High Point University does not offer coed or mixed gender housing within rooms or suites but does have coed housing by floor in some residential areas. For first-year students, the Women’s Complex (McEwen, Wesley, North, and Yadkin) is available as a female-only residence hall, and Millis Hall is a male-only residence hall. For housing options based on gender identity please the Non-Discrimination Statement on page 141.

Housing Intimidation

Students do not have agency over any bed space in their housing unit that is not their own. Any student who is found to be acting in a way as to force another student to either

move out of a space or to not move into a space, will be relocated to a different housing assignment and loss of homesteading. Forms of intimidation can include but are not limited to continued unwanted text, email or social media messages, verbal or physical threats, or via third parties which can include house/suite-mates, or giving students false information. Any allegation brought forth will be investigated through the housing team and could result in removal from the housing location in question. Students can appeal the decision within five (5) days after it is made. Appeals must be based on new information or failure of the investigator to follow processes. Not agreeing with a decision is not a basis for an appeal. Appeals will be reviewed by the Senior Director of Housing and Residence Life.

Rooms. Only students who have requested University housing and who have been assigned a room by the Office of Student Life may live in a University residence hall. Assignments will be made only to students who follow established procedures. Assignment assumes that you will be enrolled in 12 credit hours, or more, throughout the semester. Each student receives a one-time exception to remain in campus housing below 12 credit hours. Passports and room keys are not to be given to anyone else.

Housing Accommodations. Housing accommodations ensure that students with disabilities have equal access to college

education and university life. Students who are registered with the Office of Accessibility Resources and Services (OARS), and approved for a housing accommodation(s), will be offered a housing assignment from Student Life that addresses the functional limitations of their disability and meets the requirements of their accommodation(s). All residential properties are considered on campus. Housing preferences will not be able to be considered in the placement decision. If students accept the accommodation(s), they will be assigned to that location at a standard room rate. Students who decline their accommodations offer will participate in the general housing selection process. Students who disagree with the initial accommodation determination or accommodation assignment have the opportunity to appeal through the Student Grievance procedure, which is routed to the 504 Coordinator. If students in the same room or suite have competing housing accommodations and cannot live together, students will be encouraged to decide together who will need to relocate. If students cannot come to a consensus, both parties will be relocated to a new space that meets their accommodation.

Wellness Living. Wellness living in Finch, North College Court, and McCain Place Townhomes provides students a substance free environment that is quiet 24/7. Any student that elects to reside in this residential community must agree to abide by the requirements of living. Students who are found with alcohol, tobacco, controlled

substances, and/or paraphernalia regardless of age, or are found to be contributing to noise issues, will lose the privilege of living in that community and be moved to another residential community. Room relocations due to substance policy violations are compulsory and cannot be appealed to the University Conduct Board or the Executive Council.

Housing Contract. Students residing in University housing are required to sign a housing contract, which expires within 24 hours of withdrawal from the University or semester completion, except in an event where earlier closing times may be announced at the end of a semester and in cases where the student is excluded from campus.

Housing contracts may be canceled by the Office of Student Life for behavioral reasons or as a result of excessive University property damage. In the event of dismissal from the University or exclusion from campus housing for disciplinary reasons, any fees due or paid will not be canceled or refunded, in whole or in part.

By accepting a room assignment and living in the residence halls, a student agrees to abide by all rules and regulations set forth in this guide and to accept decisions and rulings made by the Office of Student Life. Sanctions for violations of residence hall policies vary according to the severity of the infraction, but may include community service, mandatory program attendance, counseling referrals, eviction from University housing, or suspension from the University. Students who reside in all University Housing, including University Owned Houses, and violate their housing contract may lose the ability to homestead that property. The Housing Contract is located on the Housing Portal at www.highpoint.edu/myhome. All housing rules and homesteading privileges are subject to change.

Occupancy. Entering students may occupy rooms in their residence halls on

the first day of move in. On the Sunday following the first day of move in, returning students may occupy rooms in their residence halls.

Late Occupancy. Rooms ordinarily will not be reserved for students beyond the first day of classes. If you will arrive after classes commence, you must notify the Senior Director of Housing and Residence Life in advance.

Unauthorized Occupancy. Students who reside in a half-empty double room are expected to leave half the room, including the bed, closet, and furniture that belong to the second side, clear of all personal belongings. Students who have an empty bedroom inside their suite should not enter or utilize the vacant room for any reason. If a student is found occupying a vacant room or utilizing the vacant space without approval, they will be asked to move their items and receive up to a $100.00 fine. If a student is noncompliant and continues to occupy both sides of double room after repeated warnings, they will be charged the single out rate for that room and tier.

Room Vacancies. If a vacancy occurs in your room at the end of the fall semester, before leaving campus, you must clean your room and leave your room ready for a new roommate. Where your room is not appropriate for a new roommate, the University reserves the right to clean your room and to make necessary accommodations, in which case you may be sanctioned and required to pay the additional single out rate. Students with vacancies in their room are expected to only utilize one set of furniture and keep the space move-in ready in the event that another student is placed there. The Office of Student Life is not responsible for any personal items left behind and will not assume responsibility to ship or store

items. If a vacancy opens in a student’s room or unit, the Office of Student Life will follow the appropriate procedures at that time of the year to fill the vacancy. Students may not have the ability to pull in another student to fill the space.

Room Consolidation. The Office of Student Life must effectively utilize available spaces in the residence halls and other campus housing. To accommodate the needs of all students, the Office of Student Life will utilize the following consolidation policy. After the start of a semester, a student may find themselves without a roommate in a double bedroom. The student has the following consolidation options:

1. Opt to pay the additional investment to single out the room (making their room a single/private bedroom) for the remainder of the current semester.

2. Identify a student to move into the open space in the bedroom as a new roommate.

3. Move to another room that has an opening with a roommate.

The Office of Student Life requires that students complete one of the three options listed here within 14 days of being in a double bedroom with no roommate. If a student does not agree to one of these

options after the 14 day period, the Office of Student Life will require the student to take option 1 and pay the additional investment to single out the bedroom.

Temporary Room Assignments. Situations may arise where a student would need to be temporarily relocated to a different space. Temporary housing locations are based on availability. The Office of Student Life may not be able to honor the current tier or room type that you are placed in. Students that are placed in temporary housing are encouraged to pack what they would need for at least two weeks. While they may still have access to the room in some cases, it will be based on availability of staff.

Residence Life

Community Meetings. Community meetings are mandatory and students with unexcused absences will be assessed a $25 fine. Excused absences include class, class-related activities, and, for varsity student-athletes, practices or contests. Absences must be communicated to the Resident Assistant (RA) or Community Director (CD) in advance of the meeting.

Hall Amenities. All residential halls are fully furnished, air conditioned, and provide wireless internet access. Basic cable is provided in each student

room, and if students wish to extend their services, they may seek additional service with a local provider at their expense. Each room provides free access to the University library catalog and to the internet. Students receive access to free laundry facilities in their residential buildings.

Early Arrival Procedures for Groups. Student organizations and/or departments needing members of their group to arrive on campus earlier than the scheduled move-in date must submit an Early Arrival Request Form to the Office of Student Life. This form must be submitted to the Office of Student Life by an employee of the University, and this must include a student roster (using an Excel document). As a reminder, food must be arranged and paid for by the student organization and/or departments arriving early.

Early Arrival Procedures for Individuals. Returning students whose desire to return to University residence halls earlier than the scheduled move-in date and are unaffiliated with a student organizations, Welcome Week crew, and/or departments’ necessities must submit an Early Arrival Request through the housing portal. Students are only permitted to move in five (5) days prior to the official upperclassmen move-in date. Additionally, a daily fee will be assessed for all individuals.

Room Changes. If a student is wishing to move due to roommate concerns, after exhausting the options of roommate mediation and use of the roommate workbook, a student may request to change rooms. All room changes must be approved by the Community Director. The Community Director will review appropriate openings on campus and assist the resident with finding a new room. Typically, students moving

into a new double room will have the opportunity to meet the student who has the vacancy prior to moving in through roommate introductions. However, with emergency situations this is not always a guarantee. Students who have open single rooms in their suite-style or apartment unit will be notified of the new, incoming roommate but will not engage in an introduction prior to the empty room being filled. The Office of Student Life reserves the right to assign students to any vacant room or bedspace on campus as needed without a roommate introduction. Each resident in a unit is entitled to live in their assigned room and cannot be asked to move out by another resident. The Office of Student Life reserves the right to relocate a student if there is a clear and/ or immediate threat to the safety of any resident.

Room Change Freeze. In order to allow students to settle into the new academic year and allow for processes such as roommate agreements, community meetings, and Room Condition and Occupancy Verification to take place, students will not be able to change their housing assignments until after add/drop period. After that time, any student that would like to participate in a room change can reach out to their Community Director, who will guide them through the process. Additional room change freezes will occur at the end of the Fall semester, in order to house incoming students for the spring, and the beginning of Spring semester until after the add/drop period.

Check In. Upon arrival to the University each semester, students living in University residence halls must complete designated check-in procedures. After a student has checked in, they will receive an email to complete the Room Condition Form (RCR). By electronically completing the form, students document any damage or

issues with the condition of their room, agree that they are residing in their assigned space, and acknowledge that they have received a key. Students are expected to inspect their space and report any facility related concerns through the RCR so Residence Life Staff can address these concerns. Failure to complete the RCR by the indicated deadline will result in the inability to challenge fines incurred during move out. If students are not provided a key or are residing in a different space than listed on the Room Condition Form, they should contact their Community Director within 48 hours to receive a key or to update room assignments. Failure to pick up a key will result in a lost key fine ($100) at end of year checkout. Students found residing in rooms that they are not assigned to will incur an unauthorized room change charge resulting in further disciplinary action.

Check Out. When you move out of your room, whether during the semester or at the end of the term, you will need to follow the established checkout procedures, and your room needs to be clean, orderly, and free of all personal items. All items that you do not want to take to your home need to be thrown away. If you fail to follow established checkout procedures an appropriate sanction

will be imposed. Common spaces shared by multiple students are the responsibility of all students assigned to the space. Damages, items left behind, and cleanliness issues in the commons space will be charged to all residents unless a resident takes full responsibility.

All students are required to move out of their residence hall 24 hours after their final exam or 12 p.m. after graduation.

If you need assistance with your checkout or questions regarding the protocols, please ask your Residence Life Staff.

WD/LOA Move Outs. Once a student files a withdrawal or leave of absence form, they will have five (5) days to move out of their housing assignment. If a student does not move out within this timeframe, Residence Life will work with Epic Storage solutions to pack and store or pack and ship the items at the student’s expense. If a student takes a Leave of Absence in the fall semester, they can choose to keep their items in their current space, understanding that they will continue to pay for the unit. When a withdrawal or leave of absence form is completed, resources available to students become limited. The student may no longer have access to health services,

counseling, or other university offices.

Keys. Upon check-in, you will be issued a key to your room and you will officially acknowledge financial responsibility for lost keys, including the cost of replacement and a related fine. Failure to pick up a key for your room does not absolve personal responsibility for the key at the end of year checkout process. Under no circumstance should University keys be duplicated except by University personnel. Nor should your key be given or shared with any other person(s). The first lost or missing keys will cost $100 to replace.

Lost Keys. In the event that you lose your room key, contact your RA or CD to receive a temporary replacement key. To maximize residential security, the suite will be rekeyed shortly after the report of a lost/ missing key. Upon the rekeying of the unit, all residents of the unit will be directed to the Office of Student Life to pick up their new keys. The fine for lost keys will be as follows:

1st time lost - $100

2nd and 3rd times lost - $250

4th and more times lost - $500

Security of Rooms. You should never leave your room unlocked, taped open, or unattended. Should you lock yourself out of your room, contact the Office of Police/ Security. High Point University Passports will be programmed to permit access to the assigned residence hall. Students found to have violated the security policy will incur a fine.

Security of Buildings. Although there are no curfews, residence halls are locked 24 hours. Students who prop open external doors to any residence halls or who otherwise violate the security of residence halls will be fined and referred to the Office of Student Life, who may impose additional sanctions. Because copying or transferring the key to your residence hall jeopardizes the safety of all residents, such actions may

result in the loss of housing privileges.

Liability and Renters Insurance. The University assumes no responsibility for loss, theft, or damage to a resident’s personal property. Therefore, if your property is not insured through your parent’s insurance, it is advised you purchase renter’s insurance.

Official Breaks. If you live in a residence hall, you must vacate the hall by 12:00 p.m. on the day following the last day of class preceding official breaks (fall break, Thanksgiving, winter break, spring break), at which time special security procedures go into effect. Unless specifically authorized, you may not enter the residence hall during the official break. Residence halls will reopen at noon on the Sunday preceding the first day of scheduled classes following the break. For students needing to stay on campus during official break(s), students are required to complete the break contract accessible in the Housing Portal.

Authorized Entry. While the University recognizes and respects students’ privacy, it reserves the right to enter a room and, if deemed necessary, to conduct a search of a room. Authorized individuals may enter your room for purposes of routine maintenance, housekeeping, emergency response inspection, or search. These individuals include, but are not limited to, residence life staff, maintenance and housekeeping personnel, safety/security officers, University officials, health inspectors, law enforcement representatives, and fire inspectors.

Room Inspection. In order to encourage health, safety, and compliance with University rules, your room will be inspected periodically by authorized individuals, including, but not limited to, residence hall staff, to conduct inspections for reasons that include, but are not limited to, compliance with University rules; fire and safety reasons; student health and welfare reasons; and maintenance, repair, or inspection for

damage. Although such entry is not for purposes of search, if, in the course of such inspections, items are discovered that suggest violation of University policies or legal statutes, they will be seized and disciplinary action may result. In the event that any students in a shared room are under age 21, alcohol will be considered an illegal substance. Some policy violations may be subject to additional inspections until the concern is resolved. Regular Health and Safety checks will occur in all rooms during fall break, winter break, and spring break. During inspections, authorized individuals have the authority to open and search safes and lockboxes.

If a student elects to challenge a sanction(s) assigned during health and safeties or by a Community Director they must use the appropriate link in the outcome email sent to them within five (5) calendar days of receiving notification of the fine. Students who do not submit a challenge within the designated window of five (5) calendar days are unable to do so after the deadline passes.

The basis of the challenge must be clearly stated, and evidence in support of the challenge must be included. Be advised that this challenge may not serve to justify your actions or evaluate the actions of others and should use appropriate language. The three grounds for challenges are listed below:

1. Newly discovered information has been obtained that was not previously available during the investigation or hearing process through the exercise of due diligence and the newly discovered information would materially affect the outcome; and/or

2. New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made that could affect the outcome of the matter, or

3. Residence Life Staff had a conflict of interest or bias for or against complainant or respondent generally or the individual complainant or respondent that affected

the outcome of the matter.

Mere dissatisfaction with the outcome is not a valid basis for a challenge. In addition, challenges are not intended to be a rehearing of the matter. The scope of the challenge will be limited to the grounds for challenge included in the written challenge submissions. In any request for a challenge, the burden of proof lies with the party requesting the challenge, because the outcome will be presumed to have been decided reasonably and appropriately. Any further appeal must be directed by the Director of Residential Life.

Room Search. Where reasonable cause or concern exists, authorized individuals including residence hall staff may enter and search your room to investigate potential or reported violations of University rules or policy, or the violation of any municipal, state or federal laws, or imminent risks or threats to life, health, and/or property. A student does not need to be present for his/ her room to be searched. During searches, authorized individuals have the authority to open and search safes and lockboxes.

Destruction and Damage of University Property. Students who live in residential housing are responsible for destruction to those facilities, including individual student rooms, limited access areas, common rooms, and public areas in residence halls such as hallways, lounges, bathrooms, etc. Destruction is defined as intentional damage to a residential or public area, or university property. Damage is defined as general wear and tear to a residential space as a result of living.

Any student or the guest of a student who destroys University property faces the possibility of sanctions including, but not limited to, restitution for destruction as assessed by campus enhancement, fines, loss of homesteading, or losing on-campus housing privileges. Additionally, students will be financially responsible for the cost of repairs. All repairs must be done by

approved University contractors/vendors.

Where the individual responsible for destruction can be identified, the cost of repair or replacement will be assigned directly to the account(s) of the individual(s). Destruction includes, but is not limited to, cigarette burns and damage to university property. Where furniture is broken beyond repair, charges may include the current cost of replacement as provided by Campus Enhancement. Monetary fines/charges added to a student account for destruction or damage cannot be substituted. Fines may be challenged through the Residence Life Challenge Process. Destruction and damage charges cannot be appealed or challenged past the normal five (5) day window.

Residence Hall Common Space Destruction. When destruction occurs on the hallways or other common spaces and no one claims responsibility for such damage, the Community Director bills the charge for repair and/or cleaning to residents of the entire floor, residence hall, or apartment as common destruction. The University bases this on policy on two understandings:

1. Residents of a floor or residence hall make up a community and, as such, have certain responsibilities. Residents should look out for one another and work to keep the community comfortable for sleeping, study, and socializing.

2. The possibility of incurring a common damage charge encourages residents to hold one another responsible for behavior. If destruction to a residence hall occurs as a result of vandalism by the guest of a student, that student host is responsible. In the case of destruction by “trespassing” individuals, the Office of Student Life will pay for the damages, but only if the Office of Police/Security deems the situation feasible to submit a police report. If a

student destroys something in a public area, he/she is honor bound to accept responsibility and report these actions.

Residence Life Housing Probation and Removal from Housing. If a student has consistently violated Residence Life policies and guidelines, Residence Life Staff can sanction Housing Probation. Housing Probation is for a designated period of time. Any future violations while on Housing Probation will be reviewed for possible removal from Housing. Students wishing to challenge their housing probation or removal from housing can do so through the challenge form listed in the letter.

Loss of Housing Assignment. A student who violates their roommate/suitemates’ right to a healthy environment or violates the Code of Conduct may be asked to move to another housing assignment. If a student is asked to move due to violating the University housing contracts (wellness contract etc.), they are not eligible to take violation of this contract and moving to the University Conduct Board.

Homesteading. Students who are on disciplinary probation, have received destruction charges with restitution amounts totaling $200 or more, or have received a second unauthorized party sanction within an academic year, or are charged with an unapproved pet are ineligible to participate in the homesteading process. If the disqualifying sanction(s) occur after the space has been homesteaded, the assignment will be removed.

Housekeeping. Because the condition of your room can affect others including, but not limited to, your roommate, you are expected to keep your room clean and orderly at all times. Rooms will be inspected periodically by residence life staff. Sanctions, including, but not limited to, fines and exclusion from the residence hall, may be imposed.

Because trash can create problems related

to health and safety and because used beverage and food containers invite insects, you should dispose of trash regularly. Receptacles are provided near each residence hall. Under no circumstances should trash be left in hallways, stairwells, outside your room, porches, patios, etc., even temporarily. Each resident in an apartment/ suite will be fined at least the minimum fine amount for improper disposal of trash if found in common areas or outside of your residential space.

Routine Housekeeping. Routine housekeeping occurs daily on weekdays in public areas of residence halls. You should understand that routine housekeeping does not include cleaning up behind residents. This includes, but is not limited to, excessive mess in public areas of a residence hall and assigned rooms.

Laundry. The Office of Student Life has the following expectations for communities with shared laundry facilities. All items should be removed from the common area in a timely fashion to ensure all students have the availability to use all amenities. Failure to do so will result in removal of those items. The laundry protocol outlines the guidelines for any items left in the laundry room, including, but not limited

to, clothes, blankets, and linens.

From the time clothes/items are originally left in the laundry room, students have 48 hours to claim their items.

Clothes/items left unattended in the laundry room for more than 48 hours will be bagged and placed in the closet by Residence Life Staff. At this point, students will be able to retrieve their items from the building’s Residence Life Staff.

If the clothes/items are not claimed from our staff by the next university break, the items will be donated to a local charity by the Commumity Director.

Maintenance. The University has established operating procedures related to routine maintenance, scheduled maintenance, and emergency maintenance. If you need assistance or have a request, you may submit a work order by going to the HPU portal page at my.highpoint.edu, sign in using your HPU username and password, and selecting Campus Enhancement from the Quick Links menu. Remember the password provided, and follow work order request directions. No students are allowed to perform maintenance or repair damages on their own.

Emergency Maintenance. If emergency maintenance is required during the day, you should call the Office of Student

Life (336-841-9231). If emergency maintenance is required during other hours, you should contact HPU Police/ Security at 336-841-9112.

Visitation. Visitation policies have been established for residents of High Point University and their guests. A guest is defined as any person who is not an assigned resident of a particular residence hall. Each student is allowed one (1) guest. (i.e. If a unit holds seven (7) residents, each resident can have one (1) guest. This does not mean that one (1) resident can have seven (7) guests.) The only exception to this rule is family guests. A student can have more than one family member guest(s) on campus. The family member(s) must be registered and only one family member can be considered an overnight guest of the resident’s room.

All guests must be registered through the campus security ivisitor system. Unregistered guests will be asked to leave campus. The University’s policies which apply to residents also apply to their guest(s). The host is responsible for the behavior of his or her guest(s), and, therefore, the host may be disciplined should a guest violate University policies. When hosting a guest, you are expected to conduct yourself in a considerate manner with regard to the rights and needs of your roommate or suitemate(s). Hosting a guest should not interfere with your roommate or suitemate’s right to his/her room.

Communication with your roommate or suitemate(s) is necessary when hosting a guest. Twenty-four-hour visitation is allowed in all residence halls as long as all residents ensure that their guest(s) comply with the following policies:

1. All guest(s) must be escorted throughout the building. A resident should never leave their guest(s) unattended.

2. If an individual bathroom is not in the room/suite that a guest is visiting,

the resident who has the guest(s) is responsible for escorting them to the common bathrooms for nonresidents located in the building.

3. Each overnight guest must be registered online. Students registering guests can go to the HPU portal page at my.highpoint. edu. Sign in using your HPU username and password, from the Quick Links menu go to the My Account links, select Visitor Registration and follow registration directions. An overnight guest is only allowed to stay for two (2) consecutive nights. Any student that has a guest(s) that exceeds two (2) nights is subject to losing visitation privileges. It is a violation of the visitation policy if there is evidence of cohabitation. Cohabitation exists when a person not assigned to a particular room or suite uses that area as if he/she were living there. This includes, but is not limited to, keeping personal belongings of a person not assigned to the room/suite for long durations (e.g. keeping items in the closet, dresser, etc), using room/ suite facilities, and/or staying for long durations of time. The Office of Student Life will determine if cohabitation exists based on the information available to it such as from roommates/suitemates and the Office of Student Life Staff.

4. A guest(s) is only allowed within an individual room/suite if the roommate/ all suitemates agree. If a resident of the room does not agree to allow visitors in the space, they are also forfeiting the ability to bring visitors in the space. At no point should a resident dictate who is brought in the space by other residents while bringing in guests of their own. If a visitor is causing a disruption to the residential space, those concerns should be brough to the attention of the RA to be reviewed by the Community Director. After review, the Community Director will determine is the visitor can continue to access the space with revised

restrictions or possibly be banned from the residential space.

5. The University retains the right to restrict guests to campus or university events as required to maintain the safety of the campus community. Such restrictions shall be made at the discretion of the Vice President for Student Life or designee.

Residence Life Safety

Bicycles. Bicycles should be stored in designated areas only. Bicycles are not permitted in stairwells or hallways, as they can be a safety hazard, can hinder custodial staff. Outdoor bike racks are provided throughout the campus for your convenience. While the registration of bicycles is not required, students may register a bicycle at the Security desk in the R.G. Wanek Center.

Candles. Students may not burn or possess candles, or other substances, including incense, in the residence hall. Candle and wax warmers that have an electric hot plate are prohibited.

Christmas Trees. Only UL (Underwriters Laboratories) approved artificial trees are permitted, and they may be used only in student rooms, study areas, or hall lounges. No trees may be placed in corridors, exits, or hallways. In student rooms, the height of the tree must not exceed six feet. All lights must be UL approved and free of broken or frayed wiring. All Christmas decorations must be taken down prior to the winter break.

Decorations. Except for flame-resistant curtains on windows, you may not hang materials from ceilings, lights, or walls, even on festive occasions. Such decorations have been specifically prohibited by the Fire Marshal.

Grills. The use or possession of propane/ charcoal grills is strictly prohibited in and around all University Residence Halls as

well as all University Owned Houses.

Petroleum Products. Gasoline, oil, and similar petroleum products are not permitted in residence halls; and vehicles or motors which use such products, including, but not limited to, cars, trucks, motorcycles, and motorbikes, must be kept at least 15 feet from any structure/ building. Because they are combustible, oil-based paint and oily rags should not be stored in residence halls. For any violation related to combustible materials, students will be charged under fire safety, and the prohibited item(s) being confiscated.

Confiscation. When prohibited by University policy or by federal, state, or municipal statutes, the University reserves the right to confiscate such prohibited personal property, including, but not limited to, safes, lock boxes, appliances, pets, weapons, drug paraphernalia, flammable items, and materials which compromise the health, safety, or security of residents. Property confiscated by HPU Police/Security will not be returned. Property confiscated by Residence Life staff will be stored in a designated location until the next academic break. After the break, confiscated items will be donated to a local shelter.

If a student is found responsible for a single charge or combination of destruction charge in the amount of $200 or more, the student’s right to homestead that property and future booking in that space will be forfeited.

NOTE: If a student is removed from housing due to destruction, they are not eligible to contest removal of housing in student panel.

Disruption of Community. All students are valued members of each residential community. If there are numerous complaints, destruction, or conduct

referrals, you may be removed from that community or banned from University housing privileges.

Noise. Students are expected to maintain reasonable noise levels at all times in the residence halls. During quiet hours, noise should not escape your room (i.e. playing music out of the window). Students should respect requests from fellow residents to minimize noise. Any noise that causes a disturbance and infringes upon the rights of other residents to enjoy a peaceful living environment is prohibited and may result in sanctions ranging from a warning to fines and in extreme situations loss of housing. Examples of noise disturbances include, but are not limited to: excessive volume from electronic devices such as televisions, speakers, musical instruments, or radios. Yelling, shouting, or engaging in loud conversations in common areas, hallways, or within residential units. Slamming doors or excessive noise from living in a shared community. Devices such as speakers, drums, and amplified instruments are allowed in the residence halls as long as they are not causing a disturbance to other residents. Failure to maintain reasonable noise levels may result in sanctions and confiscation of these devices.

Quiet Hours. Quiet hours are in effect from 11 p.m. to 8 a.m. on weekdays and 1 a.m. to 9 a.m. on weekends (except for examination periods, where quiet hours are extended to 24 hours). Courtesy hours are always in effect. Residents living in a residential building are encouraged to be respectful of all students and their surroundings, even when they may be utilizing the common living areas in each building. If a student has an issue with a specific noise level or continual problem, they should contact their Resident Assistant or submit a tip through LivesSafe.

Statement Regarding Midterms and Finals Week. Students who are found responsible for policy violations which result in fines during midterms or finals week shall have these fines doubled.

Hanging Flyers and Donation Drive. Chartered student organizations through SGA, all fraternities and sororities, and University offices are permitted to hang flyers in the residence halls. Flyers can only hang on information or bulletin boards. Flyers posted on walls, windows, or doors will be removed.

Organizations looking to host a donation drive in the residence halls must receive approval from an Assistant Director or Director in the Office of Residence Life.

Prohibited Appliances. The following electrical devices are strictly prohibited: amplifiers for musical instruments, convection ovens, electric frying pans, extension cords which are not UL approved, halogen floor lamps, lava lamps, toaster ovens, hot pots, space heaters, toasters, candle and wax warmers (that use an open flame), broiler ovens, and window air conditioners. Students found in violation of this policy will be charged under Prohibited Appliances and have the item confiscated.

Fire Alarms. When you hear the fire alarm, including false alarms or fire drills, you must exit the building immediately, using the most accessible exit and avoiding elevators. Remember, you do not want to be trapped in an elevator if power fails. You must remain outside the building until you are officially authorized to reenter. Failure to leave the building is a violation of the Conduct Code.

Safety Equipment. Fire alarms and fire extinguishers are intended to encourage the safety of persons and property.

North Carolina law [NCGS § 14-286] mandates a maximum fine of $500, or imprisonment for not more than six (6)

months, or both, for persons who willfully misuse or abuse fire alarms and firefighting equipment.

False Alarms. For the safety of the community, all fire alarms will be treated as real alarms. False alarms create undue hardships for residents and staff. Reoccurring preventable fire alarm activations may result in charges and violations to the student.

If you know the identity of someone who pulls a false alarm, you should either report violations or ask a member of the staff to talk with the individual. Tampering or disabling fire alarms is not permitted.

Fire Protection Devices. Giving false alarms or willfully misusing, disabling, or abusing fire protection equipment is prohibited. It may also violate North Carolina criminal law (NCGS § 14-286), which provides a maximum fine of $500, imprisonment for not more than six (6) months, or both.

Fire Safety. Tampering with or misusing fire alarms or obstructing the functioning of fire alarms, fire exits, fire-fighting equipment, smoke/heat detectors, or sprinkler systems on University premises is prohibited. Posters, paintings, and photographs affixed to the walls shall be of limited quantities such that a hazard of fire development or spread is not present.

Prohibited Items Include: The use of all open flame devices such as (but not limited to):

• incense

• candles

• kerosene lamps

• hibachis

• barbecue grills

• the use of natural trees or wreaths

• the use of any and all fireworks

• storing gasoline, diesel fuel, oil, petroleum products of any kind

• combustible engines

• oil based paints or art supplies

• fuels including gasoline, diesel, butane, and kerosene (not permitted to be stored inside residential facilities or be within 15 feet of the building).

Furniture. Except for normal wear, you are expected to leave the furniture in the condition in which you found it. No University asset may be moved, altered, or effected without University permission. You may not alter furniture (e.g. with nails or bolts) or move furniture from the room/ building. If you violate these guidelines, you will be assessed destruction charges and/or fines, which may include the cost of replacement.

Beds. For safety reasons, beds are not to be lofted, stacked on dressers, desks or other furniture, and they may not be mounted on walls or furniture. Waterbeds are not permitted.

Removal from Rooms. Furniture must remain in rooms at all times. University furniture may not be moved to balconies, decks, porches, storage, or yards.

Games. The use of balls, bikes, Frisbees, hoverboards, skateboards, and similar or substitute devices is strictly prohibited in residence halls. Balls, Frisbees, and snowballs may not be thrown in an area where they may cause damage to persons or property.

Painting. You are not permitted to paint your room. If your room requires painting, please discuss with your Community Director. Violation of this policy can be considered destruction.

Painting materials/objects of any kind with any type of paint (spray paint, oil based paint, acrylic, etc.) is prohibited inside all residential facilities, lounges, and any/all Residence Life and Housing properties.

Students wishing to spray paint/paint must properly protect the outside surface of which you are painting.

This policy applies to any/and all students and organizations who want to paint on or around Residence Life and Housing facilities.

If you damage carpet, tile, furniture, or other University property while painting banners, coolers, or other items, you will be charged the full cost of replacement or repair under the destruction policy. Banners may not be painted in residence halls.

Tents/Outdoor Inflatable Items. Students may not erect tents in any residential space, including the lawns of a university owned home. Inflatable recreational items of any kind are not permitted inside or on the lawns of any residential facility. This includes, but is not limited to: furniture, bounce houses, pools, games, inflatable holiday decorations, movie screens, or waterslides.

Parking. Students may park only in those spaces designated for residential students. Students in the university owned houses must park in their designated driveway, they may not park in another’s driveway without express permission from the residents of that unit. Students may park on the street only in those areas designated. Guests must have a guest parking pass from Security, or they may be ticketed/towed at the owner’s expense.

Pets. High Point University prohibits pets from any facility owned or operated by the University, whether leased or owned by the University regardless of location.

The only exceptions are fish housed in small aquariums (five gallons or less) or a service animal. If you violate this policy, you will be sanctioned; and if the violation continues, you may lose the privilege of living on campus.

If you violate this policy you will be sanctioned and lose your privilege to participate in the homesteading process. This includes being pulled in during the housing process.

Sanctions. If a pet is discovered, a $100 automatic fine will be imposed on the owner, and the owner will be expected to permanently relocate the animal off campus immediately. Failure to remove the animal immediately will result in the City of High Point Animal Control being contacted to have the animal removed from campus property.

Continued noncompliance could result in additional sanctions.

If a High Point University Official observes or becomes aware of an unrestrained or unattended animal, a reasonable attempt will be made to locate the animal’s owner. If the owner is located, the official will contact Student Life to inform them of the infraction. If attempts to find the animal’s owner are unsuccessful or the owner does not respond, the City of High Point Animal Control will be contacted to remove the animal from campus property. Students may be referred to the Office of Community Standards for violations if there is evidence of abuse, neglect, or abandonment under the Pets policy.

Animal cruelty may also violate North Carolina criminal law (NCGS§ 14-360).

Public Nuisance. Students who reside in residence halls are expected to respect the rights of other students.

Rugs. Rugs are permitted, but throw rugs must be skid-proof.

Student Rights and Responsibilities

Student Rights and Responsibilities are set forth in writing in order to give students general notice of some of their rights and responsibilities at High Point University. High Point University identifies a student as an applicant who has accepted an offer of admission and been scheduled for classes. Additional rights and responsibilities are set forth in University publications —including the Guide to Campus Life, residence hall contracts, and bulletins. It is the responsibility of students to be aware of all University rules and processes; students should seek advice from Student Life or Academic Affairs if they have any questions about the purposes or intent of University rules and processes.

Students are expected to conduct themselves in a manner that is civil and reflects openness to educational experiences. Students can expect High Point University “to deliver educational experiences that enlighten, challenge, and prepare students to lead lives of significance in complex global communities” (High Point University mission). Additionally, students deserve an opportunity to carry out their daily activities within a safe and caring campus environment.

High Point University is firmly committed to principles of honor and ethical conduct as stated in the Honor Code and in the Conduct Code that all incoming students sign. By enrolling in the University, students embrace the commitment to the Honor Code and Conduct Code as well as to other University expectations and responsibilities. It is the responsibility of students to act honorably in all phases of student life and to understand student rights and responsibilities

as well as procedures and consequences when their behaviors do not conform to University rules whether on or off campus.

Student Rights

High Point University is a community of learning that supports freedom of inquiry, freedom of thought, freedom from discrimination, freedom of expression, and much more. The University seeks to maintain and support an environment where students have rights; however, the following list of rights is not intended to be complete or exclusive.

• Expression: Students are able to freely examine and exchange diverse ideas in an orderly manner inside and outside of the classroom.

• Association: Students can associate freely with other individuals, groups of individuals, and organizations for purposes that do not infringe on the rights of others.

• Access: Students with a disability have the right to request reasonable accommodations ensuring equal access to courses, course content, programs, services, and facilities.

• Freedom from Discrimination: Students can expect to participate fully in the University community without discrimination as defined by federal, state, or University regulations.

• Safe Environment: Students have a right to learn in a safe campus community.

• Discipline: Students can expect

discipline and sanctions for misconduct; students have a right to a hearing regarding the misconduct.

• Grievance Process: Students have access to established procedures for respectfully presenting and addressing their concerns or complaints to the University.

• Learning Outside the Classroom: Students have access to a variety of activities beyond the classroom that support intellectual, spiritual, and personal development.

• Education: Students have access to extraordinary education that includes excellent faculty, academic technology, classrooms, libraries, and other resources necessary for the learning process.

• Personal Growth: Students live and study in an environment that emphasizes personal growth.

• Service to the Community: Students have opportunities to provide service to the University community and beyond.

• University Governance: Students participate in the governance of the University through student government association (SGA).

• Prompt Responses from Administration: Students have the right to expect prompt and courteous responses from the University departments.

• Academic and Administrative Policies: Students can expect academic and administrative policies that support intellectual inquiry, learning, and growth.

Commitment to Diversity and Inclusion

High Point University considers a strong commitment to diversity and inclusion as a core component of our mission and an essential ingredient to a holistic education in the liberal arts tradition. A liberal arts education develops critical thinkers, moving students from a fixed-mindset to a growth-mindset. This approach to learning prepares students for reflective action in an interdependent and diverse world. We not only understand and respect the unique talents and perspectives of all individuals but we also embrace and utilize their contributions. Our breadth of inclusiveness creates a path by which all individuals can achieve their highest potential in an increasingly complex and pluralistic society.

We welcome and respect all students, faculty, and staff of all races, ethnicities, religions, genders, sexual orientations, sexual identities and gender expressions, abilities, classes, ages, and political ideas. We recognize that diversity also includes a range of geographic locations, communication styles, family makeup, educational background, military service, and other unique life experiences. To encourage diversity and inclusion we endorse dynamic curricula and research agendas — through the University’s core education as well as all fields of study, programming, and community engagement — that include a multiplicity of views and perspectives.

Diversity and inclusion are not merely moral imperatives or societal goals, they can be a competitive advantage. Our continued success as a University rests in our collective ability to embrace a multitude of opinions, ideas, and beliefs so that we can effectively educate the next generation of leaders who are culturally responsive, knowledgeable, and globally engaged. Our commitment to diversity and inclusion cultivates students’

desire for citizenship in complex global communities.

Freedom of Assembly/Expression

High Point University is committed to the principles of free speech and free expression; yet, just as the American people often must subordinate free speech and free expression to the common good, whether voluntarily or legally, the members of the University community have such a responsibility. Furthermore, as an educational institution, High Point University expects you and other members of the University community to require civil behaviors. In fact, you have a right to expect your University to act with civility. Therefore, since, as it were, you “become” High Point University when you enroll, you must act with civility, whether on campus or off. For example:

• it is unacceptable for your University to flaunt stickers or banners which are crude, vulgar, or otherwise not consistent with the principles of civility; therefore, it is unacceptable for you being, as

you are, High Point University to flaunt such symbols;

• it is unacceptable for your University to give away T-shirts or other items which are vulgar or which advocate antisocial behaviors; therefore, because you are High Point University, it is unacceptable for you to wear items advocating such behaviors;

• it is unacceptable for your University to treat persons as toys or lesser things; therefore, it is unacceptable for you to use or otherwise abuse people;

• it is unacceptable for your University to litter, to allow garbage to accumulate, to dispose of trash or property improperly, or to otherwise degrade our neighborhood or the property of our neighbors; therefore, because you are High Point University, it is unacceptable for you to engage in such behaviors, whether on campus or off;

• it is unacceptable for your University to be crude, lewd, or boisterous in the cafe or in other public environments; therefore, because you are High Point University, it is unacceptable for you

to engage in such behaviors;

• it is unacceptable for your University to fly a flag which—regardless of its place in history—symbolizes for many members of your community and the larger community servitude and second-class citizenship; therefore, because you are High Point University, it is unacceptable for you to display such a symbol;

• it is unacceptable for your University to be crude, lewd, demeaning, or uncivil to visiting athletic teams or other campus visitors—even if in response to such behaviors; therefore, because you are High Point University, it is unacceptable for you to evidence poor sportsmanship or other uncivil behaviors.

Marches, Rallies, Assemblies – High Point University recognizes that current students living in the university residential campus community might request to assemble. The university shall make space available only in Cottrell Amphitheater for marches, rallies, and assemblies. The space must be reserved in advance through the University Scheduler or the University Events Team and will be allowed from 8 a.m. – 5 p.m. based upon request and availability. The assembly shall not move from this reserved space to include marches through campus in order to minimize disturbances in both academic and residential areas. Security/Police will work to provide a safe space for assembling students and the entire campus community, ensuring that pedestrian flow, traffic flow, city noise ordinance, and emergency medical services are not impeded. The assembly activities shall remain in the reserved area in order to allow for these safety measures. Visitors invited to an assembly must be in accordance with the university’s visitor policy.

Student Responsibilities

High Point University students have a responsibility to uphold the University Honor Code and Conduct Code as well as other rules and processes. When students behave contrary to University rules and processes, the University will take appropriate action, up to and including exclusion from the University or the withholding or revocation of academic degrees.

Additionally, students are responsible to self-advocate for themselves to University Administration about any alleged violations of the Guide to Campus Life that directly affects them. Third-party reporting is not accepted.

High Point University Rights and Responsibilities

In order to fulfill its mission “to deliver educational experiences that enlighten, challenge, and prepare students to lead lives of significance in complex global communities,” High Point University has the authority to maintain order within the University and to discipline students. The University may even exclude students who are disruptive of the educational experiences.

When deemed necessary for continuation or readmission at High Point University, a student may be required to enter into a Behavioral Agreement. A Behavioral Agreement will delineate terms which must be met in order for the student to remain at High Point University. The Agreement will state a time period in which it will be in effect.

Student Complaints

The High Point University Procedure for Student Complaints governs complaints the student puts in writing and submits to a University official. This Procedure applies to all students, undergraduate and graduate. This Procedure ensures timely, fair, and efficient resolutions with the maintenance

of individual privacy and confidentiality to the extent practicable. This Procedure cannot be used to challenge the finding of the Executive Council of the University, a standing committee whose decision is final. Further, this procedure is not intended to address complaints regarding sex-based/gender-based discrimination nor sexual misconduct. Please see the Title IX/ Sexual Misconduct Policy to file a report of this nature.

Informal Resolution of a Complaint: Discussion, in many instances, can resolve a complaint. The student is encouraged to bring a problem to the person who has responsibility for the objectionable action or situation. This is merely an option for the student, and it has no bearing on the student seeking a formal solution to the problem through the involvement of University officials.

Formal Resolution of a Complaint: When students seek the formal intervention of University officials, they must submit a written complaint to the Senior Director for Multicultural Affairs and Care in the Office of Student Life, Third Floor, John and Marsha Slane Student Center, 336-841-9231. Because a student complaint can involve any aspect of the University, the Office of Student Life designee will appoint a University official to guide all written student complaints.

Student Complaint Form:

A student submits a Student Complaint form through an online submission. The form can be found at www.highpoint. edu/studentcomplaint. When submitted, the complaint is routed to the The Office of Student Life designee. The Student Complaint form should be submitted as soon as possible after the event giving rise to the complaint, preferably by the end of the semester in which it arises.

Facilitation of a Written Complaint:

The Office of Student Life designee reads the complaint and determines if it should be directed to a more appropriate University official and/or office and advises the student accordingly. Some of the officials for handling complaints include the ones listed below.

• Athletics and NCAA Violations

Athletic Director, Jerry and Kitty Steele Center

• Information Technology Wilson Residence Hall

• Dining Services

Director of Hospitality Services, North College Administration Building

• Accessibility Resources

Director of Accessibility Resources and Services, Fourth Floor, Smith Library

• Discrimination

Director of Human Resources, Roberts Hall

• Accessibility Related Discrimination

504 Coordinator, Couch Hall

• Facilities

Vice President for Facilities and Auxiliary Operations, North College Administration Building

• Financial Aid

Senior Director of Student Financial Services, Roberts Hall

• Parking Director of Security and Transportation North College Administration Building

• Residence Life

Senior Director of Residence Life and Housing, John and Marsha Slane Student Center

• Sexual Misconduct

Title IX Coordinator, Couch Hall or North College Administration

• Student Accounts/Billing

Senior Director of Student Financial Services, Roberts Hall

• Community Standards Code

Violation

Timeline for Responding to a Complaint: The appropriate University official responds to the student complaint, generally, within 10 business days following the receipt of the written complaint.

Maintenance of Student Complaints: Submitted Student Complaint form is maintained by the Office of Student Life.

Retaliation: The University prohibits retaliation, including, but not limited to, threats, intimidation, and harassment, against anyone for making a complaint of discrimination under this policy or participating in an investigation of discrimination under this policy.

Complaint Review and Recommendations:

At the end of each academic year, the Office of Student Life designee will prepare a report that summarizes the trends of student complaints from the past year. This report will be done in aggregate and will not include any identifying characteristics of the reporter. The report will be shared with the University Retention Committee with the intent to identify problem areas and develop long-term solutions to student concerns.

In order to remain in compliance with consumer disclosures and as required by federal regulations under 34 CFR 600.9, the following link is provided to allow students the option of filing a formal complaint with the N.C. Department of Justice, Consumer Protection Division if they feel an injustice against them has occurred. You may go to http//ncdoj.gov/Consumer.aspx or call 877-566-7220.

procedures concerning Title IX or Sexual Misconduct please see the Title IX/Sexual Misconduct section of this Guide to Campus Life. All appeals must follow the outlined procedures in order to receive consideration.

1. Classes of Appeal

Appeal of administrative action: A student may appeal to the Executive Council of the University a decision of the Provost, Director of Community Standards, Conduct Officer, or any student board decision. The decisions of the Executive Council will be considered final.

2. Appeal of Grading Decision

Grading decision: Students who wish to appeal a grade awarded by a faculty member should discuss the matter first with the faculty member. If a satisfactory conclusion is not reached, a student may appeal the matter to the department chair. The decision of the department chair is final. In the case where the faculty member is the department chair, the appeal is routed to the dean.

3. Time Limitations

Appeals of grades or administrative action by a student must be made within five (5) days of the time that the action is made known to the student by the appropriate officer. If the University is not in session at the time the decision is made, the time limitation will begin at the start of the next regular session (fall or spring).

4. Format of Appeals

Procedure for Student Appeals

Students may question a decision based on faculty-approved policies and made by faculty or administrative staff. For

All appeals must be made using the following link: https://publicdocs. maxient.com/reportingform. php?HighPointUniv&layout_id=8. A basis for the appeal must be clearly stated, and evidence in support of the appeal must be included in the appeal.

Appeals are limited to 1,500 words including attachments. Grounds for the appeal must be clearly and concisely stated, and all relevant information substantiating the grounds for appeal should be included.

Public Events

Certain behaviors are routinely expected of persons attending public events, both on campus and off.

Athletic Events. During more than 40 years of NAIA and/or NCAA associated play, High Point University has established a reputation for good sportsmanship among coaches, players, and fans. Your attention is called to the following:

• it is unacceptable for your University to be crude, lewd, demeaning, or uncivil during athletic events; therefore, since you are High Point University, it is unacceptable for you to evidence such behaviors at athletic events, whether on campus or off;

• both the University and the NCAA prohibits tobacco use among players and coaches at NCAA athletic events; Tailgating. Students must register through athletics using the official tailgate registration form. Students must adhere to all the policies and procedures outlined in the official tailgating policy. Violations may result in a referral to the Office of Community Standards. Sanctions. Violations of behavioral guidelines for intercollegiate athletic events may result in disciplinary sanctions, including, but not limited to, expulsion from the game and exclusion from future events. If you are expelled or excluded from games, you must leave the field or facility immediately.

Social Media

Social media sites are tools that allow users to express themselves and an opportunity to create new communities. We offer the following suggestions regarding your use of social media sites.

• Present your identity in a manner that is legal, appropriate, and safe.

• Remember, your postings on social media sites remain accessible to the rest of the world on the internet even if you take them down or change them. Review closely how you want to “brand” yourself on the internet for the current time as well as the future.

• Watch what you say. If you post an alleged fact about someone that proves incorrect, you may be liable for damages under either defamation or libel.

• Don’t say anything about someone else that you would not want said about yourself. Be gentle with yourself as well.

• Have fun but be responsible and safe.

Social Media Misconduct

Students are cautioned that behavior conducted online, such as, but not limited to, harassment or bullying via email, can subject them to University conduct action. Students must also be aware that blogs, web page entries, social media, and other similar online postings are in the public sphere and are not private regardless of privacy settings used. This can include abuse of location sharing features, private threatening messages, and subtweeting. These postings can subject a student to allegations of conduct violations if evidence of policy violations are posted online. The Office of Community Standards does not regularly search for this information but may take action if and when such information is uncovered or otherwise comes to the attention of University officials.

Moreover, the University which voluntarily admitted you and which commits itself to preparing you to achieve

both personally and professionally, has such a responsibility and, if necessary, such a right to expect and require civility.

Assembly. Although members of the University community enjoy the privilege of assembly, the University reserves the right to restrict the times and places of such assembly, to charge for the use of University facilities, to establish behavioral and procedural guidelines, and to restrict access to University property by persons who are not members of the University community. During approved assemblies, activities and behaviors should be consistent with the goals established for the assembly, educational support services, and campus life and with the preamble to the University Conduct Code.

Scheduling. Campus organizations and individuals must register activities which utilize University facilities for purposes of assembly by contacting Campus Concierge or going online. Facilities may be reserved through https://www.highpoint.edu/ concierge/on-campus-facility-request-form/. Campus Concierge reserves the right to consult with the Office of Student Life, Office of Events and/or HPU Police/Security to determine approval.

University Calendar. In order to prevent conflicts between activities of campus

organizations, no University-related event should be considered scheduled and no University-related event should be announced until it is listed on the University’s Important Dates Calendar. Contact the Campus Concierge to list an event https://www.highpoint.edu/concierge/ calendar-of-events/.

Meeting Areas. Organizations which reserve campus space are responsible for proper utilization of that space.

• when an individual, group, or organization occupies an on-campus space, that space should be returned to its original condition and room setup prior to the occupants leaving the space. This includes, but is not limited to, returning all furniture and equipment to the “home” position. Additional items brought in for an activity or meeting should be removed. For each work order submitted for “event setup,” there should also be a corresponding work order submission for a “room re-set and trash removal.

Notices/Posters. Persons and organizations distributing or posting printed notices on campus are responsible for the content and are expected to follow established policies as stated below. Students also have the option to post information through HPU Connect.

The printed materials must be approved by the Campus Concierge. The following include helpful tips for printing publications and need to be submitted to the Campus Concierge:

• the name of the person or organization distributing or posting any notice must appear on the notice;

• only members of High Point University community may distribute notices on campus without the specific approval of the Office of Student Life;

• all notices should contain the following phrase date posted and the phrase removal date, along with appropriate dates;

• notices should only be posted on bulletin boards;

• notices should not be posted on doors or walls;

• notices should not be posted in the cafeteria;

• notices and residue must be removed within 24 hours of the removal date indicated;

• only official University notices may be distributed to students, faculty, and staff through the campus postal system.

Cultural Events. The following guidelines should be followed when attending cultural events, whether on campus or off:

• professional dress ordinarily should be worn, especially at events scheduled off-campus;

• dress codes, if announced, must be respected;

• caps should be removed;

• persons should be seated at least five minutes before the event is scheduled to commence;

• should it be necessary to enter or exit the room during the event, such movements should occur between

numbers or acts;

• disruptive behavior, including, but not limited to, unnecessary coughing, inappropriate laughter, talking, and whispering are unacceptable;

• activities, including studying, and behaviors which show disrespect for the performer and/or for members of the audience are unacceptable.

University Conduct Procedure

Initiation of the Conduct Process: Any member of the University community may report a concern or alleged policy violation to the Office of Student Life, Office of Community Standards, or High Point University Police/Security at any time. While the University does not have a statute of limitations on policy violations, reports of concerning behaviors or policy violations after significant time has passed may limit the University’s ability to address or remedy the issue.

Reports will be reviewed by the Director of Community Standards or designee, and may be referred for further investigation or adjudication.

Matters referred for investigation will be held until the investigation is complete, after which the investigation will be reviewed for evidence to proceed with a conduct process. The Director of Community Standards or designee, may at their discretion, issue interim measures until the matter can be adjudicated through the conduct process. Interim Measures are described below.

Matters with enough information to move forward with the conduct process will be scheduled for an administrative Conduct Conference first, but may be referred to a University Conduct/Honor Board as needed.

No student is allowed to have legal representation present at any of the University Conduct/Honor Board at High Point University. All hearings are closed proceedings.

Administrative Conduct Conference: Students shall initially meet with a Community Standards Administrator to discuss the incident and alleged charges. During this meeting a student will be afforded the opportunity to provide any information they wish that is relevant to the incident in question. Students may provide witnesses, or evidence related to the incident

for a Community Standards Administrator to consider.

The Community Standards Administrator may question the student and will discuss the information presented to them in an incident report or investigation report.

If the Community Standards Administrator determines there is not enough evidence to suggest the student is responsible for the charges, they may dismiss the charge(s).

If the accused student accepts responsibility for the charge(s), they may request Administrative Action by the Community Standards Administrator, where the Community Standards Administrator determines the appropriate sanctions. If the student accepts the sanctions of the Community Standards Administrator, they waive their right to a hearing with the University Conduct Board as well as any appeal to the Executive Council.

If a student wishes to challenge these sanctions, they may request a “SanctionsOnly” hearing with the University Conduct Board.

If a Community Standards Administrator determines there is sufficient evidence to find a student responsible for the alleged charge(s), but the student denies responsibility, they may request or be referred to the University Conduct Board for review and adjudication of their case.

A Community Standards Administrator reserves the right to refer any matter to a University Conduct/Bias/Honor Board at their discretion.

University Conduct/Honor Board Hearings: University Conduct Hearings shall occur based on referral or request of an accused student. A panel of student and faculty justices shall be assembled to hear a student’s case. The accused student may bring witnesses

to their hearing, however, they must make witnesses known to the Office of Community Standards no less than three (3) days in advance of their hearing. Students who attend University Conduct Board hearings have the right to consult and bring a University Conduct Advisor. University Conduct/Honor Board Hearings shall be scheduled to review alleged violations of the Code of Conduct, University Honor Code, Organizational Code of Conduct, and/or Bias related policies.

D. Notifications: The Office of Community Standards shall notify students of any Administrative Conduct Conference or University Conduct Hearing.

1. Administrative Conduct Conference Notices will have a deadline for the student to contact the Office of Community Standards to make an appointment to discuss this matter. Students who do not schedule their meeting by the deadline in the letter will have a meeting scheduled for them by the Office of Community Standards. Students who fail to read their notice and/or attend their schedule conduct meeting shall have their case decided in their absence and shall waive all right to a University Conduct Board hearing or appeal to the Executive Council.

2. University Conduct Hearing notices will contain information on the date, time, and location of the hearing, the alleged charge(s), contact information for their assigned Hearing Advisor, and a copy of all relevant case files. Students who fail to read their notice and/or attend their University Conduct Hearing will have their case heard in their absence and will assume responsibility for the charge(s) and appropriate sanctions.

3. Outcome Notifications: Students shall be notified in writing of the outcome of their conduct process (Administrative Conduct Conference or University Conduct/Honor Board hearing). This notice shall list the outcome(s) for the alleged

charge(s) (i.e. “Responsible” or “Not Responsible”) and list any applicable sanctions or behavioral expectations.

4. Outcome Notices from University Conduct/Honor Board hearings where the Respondent is found “Responsible” for policy violations will include information on the Executive Council Appeals process.

Appeals Process: Sanctions imposed by the University Conduct Board resulting from a Code of Conduct, Organizational Code of Conduct, or Bias policy violation may be appealed to the Executive Council of the University.

Students who accept an administrative resolution with a Community Standards Administrator may not appeal their outcome to the Executive Council.

An appeal of a University Conduct/Honor Board must meet the following criteria:

1. The procedural irregularity that affected the outcome;

2. New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter; or

3. Title IX Coordinator, investigator, or decision-maker had a conflict of interest or bias for or against complainant or respondent generally or the individual complainant or respondent that affected the outcome of the matter.

4. Any sanction of suspension or expulsion may be appealed.

Appeals are limited to 1,500 words, and must be submitted within five (5) calendar days of a decision being issued. Appeals will be reviewed by the Senior Director of Community Standards or designee. If the appeal is properly filed based on this policy, and may meet one (1) or more of the above listed criteria, the appeal will be referred to the Executive Council for review.

Mere dissatisfaction with the prior outcome is not a valid basis for appeal. In addition,

appeals are not intended to be a rehearing of the matter. In the case of the sanctions of suspension or expulsion, the full scope of the hearing will be reviewed. The scope of the appeal stated above and limited to the grounds for appeal included in the written appeal submissions. In any request for an appeal, the burden of proof lies with the party requesting the appeal, because the outcome will be presumed to have been decided reasonably and appropriately.

Once an appeal is received and determined to meet the criteria for filing an appeal, the Executive Council may, at its discretion, choose to hold a meeting, or it may decide the matter based on the written submissions. If the Executive Council decides to conduct a meeting, the appellant may be invited to attend the meeting. The Executive Council’s role is limited to reviewing the hearing record and the information presented in the appeal with one exception: if the appeal raises procedural errors, the Executive Council may, if necessary to resolve the appeal, interview the investigator and/or a representative from the Office of Community Standards at any meeting to gather more information about the alleged procedural error(s).

After reviewing all written appeal submissions and the written outcome of the hearing panel, the Executive Council may:

1. affirm the outcome;

2. return the matter to the Director of Community Standards or University Conduct Board with instructions to reconvene to cure a procedural error, call witness(es), consider newly discovered evidence, assess the weight and impact of newly discovered information, or reassess not previously considered information;

3. where deemed necessary by the Executive Council, convene a hearing before a newly constituted hearing panel to rehear the matter;

4. change the sanctions.

Decisions by the Executive Council are by a majority vote of Executive Council members

present and participating in the appeal consideration.

The outcome of the Executive Council will be made in writing to the appellant within 15 business days of the meeting or, if no meeting was convened, within 15 business days from when all written appeal submissions were received. The decision of the Executive Council is final. The Executive Council of the University serves as the University’s committee of final appeal.

Interim Measures: In certain instances the University may need to institute interim measures to preserve the safety and orderly function of the community. The Director of Community Standards or designee shall determine when such measures are appropriate. Interim measures include, but are not limited to:

A. No Contact Order (NCO) — A No Contact Order may be imposed at the request of a student or the discretion of the Senior Director of Community Standards, Director of Community Standards, or designee. When a No Contact Order is put in place, the students must refrain from:

1. Approaching one another at any time;

2. Calling one another at any time;

3. Communicating electronically (email, text, social media);

4. Contacting or communicating with one another through a third party (including friends and/or family), in any way, at any time.

A No Contact directive implies no judgment or discipline and is enforceable on campus between registered students. The directive may include a ban from designated areas of campus. When a No Contact directive is issued, students may be required to move to a temporary living space or may be temporarily removed from a shared classroom as a means to create space for the situation to be resolved.

For a No Contact directive to be issued, one or more of the following criteria must be met:

• Evidence of threat of immediate harm; (which may result in an investigation)

• Students involved in an ongoing investigation;

For a No Contact directive to be removed:

• Both parties must agree; AND

• Investigation is resolved (if applicable)

High Point University is a residential campus and students may encounter one another in public spaces on campus. In keeping with the spirit of the No Contact directive, if students encounter one another in public spaces or events, including, yet not limited to, the cafeteria, Promenade, academic buildings, sporting events, food venues, cinema, or University concerts, they are to refrain from intentionally engaging one another visually, verbally, or through a third party.

An NCO may remain in place temporarily or for a continued period based on the circumstances. NCOs are routinely reviewed and may be removed by the Office of Community Standards if it is determined they are no longer practicable.

B. Interim Restriction(s): An interim

restriction may be placed on a student by the Director of Community Standards, or their designee, at their discretion and shall become effective immediately. Interim restrictions may be placed on a student or organization to limit their social or residential privileges, including, but not limited to, a restriction of areas the student is permitted to be present in, temporary housing relocation, events they may attend, or events they may participate in while a conduct process is ongoing (including investigations). Interim restrictions may be reviewed and altered as necessary. Notice of interim restrictions may be shared with necessary University officials as permitted by FERPA.

C. Interim Suspension: An interim suspension of a student from the University for allegations of nonacademic misconduct may be imposed by the Director of Community Standards, or their designee, at their discretion and shall become effective immediately. This discretion shall be exercised to preserve and protect and

preserve the safety and order of the campus community.

Any student who receives an interim suspension will be required to remove themselves immediately from the residence halls. Students will not be permitted to attend class and will be excluded from University property and University events unless the student’s presence on campus or at University events is explicitly authorized by the Director of Community Standards or their designee issuing the interim action.

Additional requirements may be issued on a case by case basis to properly determine whether the interim suspension should remain in place or be removed.

Director of Community Standards or designee may review interim measures on a routine basis as information becomes available and may continue the interim measure, modify it, or lift the interim measure as deemed appropriate.

D. Appeals of Interim Measures: Students may appeal interim measures to the Senior Director of Community Standards or designee within five (5) calendar days of the interim action. Appeals are

submitted in writing and limited to 1,500 words.

The Senior Director of Community Standards or designee may require the Director of Community Standards or designee to respond to any questions or concerns raised in the appeal.

The Senior Director of Community Standards or designee may meet in person with the student if deemed necessary.

The Senior Director of Community Standards or designee will determine if the interim measure is appropriate and remain in place, should be modified, or should be lifted. The Senior Director of Community Standards or designee will notify the student and the Director of Community Standards of their decision in writing.

High Point University University Conduct Board, University Honor Board

If a case is assigned to the University Honor/Conduct Panel, the student and faculty justices of HPU will convene a meeting of the panel. The board will consist of the appropriate members based on the type of board which is convened in accordance with the following structures. No student is allowed to have legal representation present at any of the hearing boards at High Point University with the exception of Title IX hearing panels. All hearings are closed proceedings.

A student will meet with a representative of the University to discuss any alleged violations as related to the Guide to Campus Life. During this meeting, referred to as an administrative conduct conference, the student can take responsibility for the violation, or they can elect to attend one of the student board options described below.

If a student elects or is sent to attend any type of University Conduct/Honor Board they will have the option to be guided through the process of preparing for the board. The goal of scheduling University Conduct/ Honor Board is to have the proceeding in the semester in which the violation occurred.

If you are currently receiving ADA accommodations through High Point University and feel that you will need those accommodations extended through the conduct process, please contact the Director of Community Standards.

After a board is held, the student has five (5) calendar days to appeal the decision to the Executive Council. The decision of the Executive Council is final.

Contempt of Conduct Process

Contempt includes being found responsible in absence or failure to observe and comply with conduct sanctions. Also, students in

cases involving certain violations of the Code of Conduct or Honor Code may be informed of another student’s conduct hearing outcome. Any student found to have shared this information inappropriately would also be in contempt of the conduct process. Students found in contempt will be charged with failure to comply and appropriate sanctions will be rendered.

University Conduct Board (UCB), Bias, or University Honor Board (UHB)

The University Board is usually comprised of the SGA Chief Justice, or an appropriate designee, serving as the Hearing Chair, two (2) Student Justices, and two (2) Faculty Justices.

Each Justice has a voice and vote in the decision-making process with the exception of the Hearing Chair who will only vote in the case of a tie. The SGA Attorney General, or an appropriate designee, will serve as Hearing Officer.

A student can call witnesses in this type of board. Witnesses should not be ‘character witnesses’ and should have actual information regarding the incident in question. All witness names must be submitted to the Director of

Community Standards three (3) days prior to their scheduled hearing.

The University Honor Board is comprised of the SGA Chief Justice, or an appropriate designee, serving as the Hearing Chair, two (2) Student Justices, and two (2) Faculty Justices.

Each Justice has a voice and vote in the decision-making process with the exception of the Hearing Chair who will only vote in the case of a tie. The SGA Attorney General, or an appropriate designee, will serve as Hearing Officer.

Sanctions-Only Hearing Board

When the Conduct Board is functioning as a Sanctions-Only Hearing Board, the panel of Justices for each course session is comprised of the SGA Chief Justice, or an appropriate designee, serving as the Hearing Chair, one (1) Student Justice, and one (1) Faculty Justice.

Each Justice has a voice and vote in the decision-making process. The SGA Attorney General, or an appropriate designee, will serve as Hearing Officer.

No witnesses can be called during this type of board.

IFC Judicial Board

The IFC shall be a self-governing organization with an independent Judicial Committee which shall have jurisdiction over cases involving alleged Member Fraternity violations, including, but not limited to:

A. The IFC Constitution, Bylaws, Code of Conduct, and other policies;

B. The r ules and regulations of High Point University;

C. The general values-based conduct of fraternity men.

Member organizations should refer to the IFC Judicial Code for detailed information regarding the IFC Judicial Process. Member organizations are subject to adjudication by the organizational misconduct policy when appropriate. Sanctions imposed through the IFC judicial board or the organizational misconduct process stand until an appeal decision is finalized.

FERPA and Reports

All reports used in any conduct proceeding are redacted to be consistent with section

444 of the General Education Provisions Act commonly known as the Family Educational Rights and Privacy Act of 1974 (FERPA).

Appeals

Disciplinary sanctions imposed by any University Conduct or Honor Board may be appealed to the Executive Council of the University. All appeals must be made within five (5) calendar days of the initial outcome.

Explanatory Notes: Board Make-Ups

• The University will make every attempt to honor the stated board make-up. However it reserves the right to change the make-up based on availability of students and faculty during holiday breaks and summer sessions.

Term of Office

• Faculty justices are appointed by the Provost.

• The term for student justices is until they graduate but no more than three (3) years.

Voting Requirements

• All hearing board members must be present at any hearing.

Voting Matters

• In case of a tie, the deciding vote will be cast by the Hearing Chair.

Jurisdiction

• These boards are for the adjudication of allegations against both individuals and organizations. If the organization is a part of a governing body other than HPU SGA, the organization may be adjudicated by their respective governing board in addition to the University Conduct Board.

Appeal – An appeal is a student’s ability to request a second review of a decision made by a University Administrator or University Conduct Board. More information about appeals can be found in the Appeals Section or the Title IX/Sexual Misconduct policies.

Appeals of Interim Measures– Students may appeal interim measures to the Vice President of Student Life or designee within five (5) calendar days of the interim action. Appeals are submitted in writing and limited to 1,500 words.

The Vice President of Student Life or designee may require the Director of Community Standards or designee to respond to any questions or concerns raised in the appeal.

The Vice President of Student Life or designee may meet in person with the student if deemed necessary.

The Vice President of Student Life or designee will determine if the interim measure is appropriate and should remain in place, should be modified, or should be lifted. The Vice President of Student Life or designee will notify the student and the Director of Community Standards of their decision in writing.

Complainant – The term Complainant shall refer to those who report alleged policy violations, including, but not limited to, the Code of Conduct, Bias Policies, Honor Code, Organizational Code of Conduct, Residence Life Handbook, or Title IX/Sexual Misconduct Policies.

Conduct Process – The conduct process is the formal procedure established to address alleged violations of University

policy, including the Code of Conduct, the University Honor Code, University Bias Policies, and Student Organizational Code of Conduct. The Office of Student Conduct shall be responsible for facilitating this process.

Disciplinary Probation– The student has engaged in behavior that the University deems unacceptable. In contrast to being suspended or asked to leave an institution, disciplinary probation often lets students or student organizations remain at the school during a probationary period.

Disciplinary probation requires students to remain free from additional disciplinary sanctions during a predetermined time period. Probationary periods can range depending on the nature of the incident. Violations while on disciplinary probation may result in suspension or expulsion and are considered at the time of the sanctioning phase of the subsequent offense. Students on Disciplinary Probation will not be able to homestead, be pulled into housing during homesteading process, or participate in study abroad.

Disciplinary Record – A record detailing any finding of responsibility where a student has violated the Code of Conduct, University Honor Code, University Bias policies, Student Organizational Code of Conduct, and/or the University’s Title IX/ Sexual Misconduct policies. This record does not include residence life policy violations. This record shall be maintained by the Office of Student Conduct and shall be protected under the Family Education Rights and Privacy Act of 1974 and shall not be released, except in cases where prescribed by law (ex. legitimate educational interest),

express written permission of a student, or lawful subpoena.

Executive Council – The Executive Council (EC) is the University’s Appellate body. This committee is comprised of members of the HPU Community selected by the University President or designee. The EC is composed of six (6) staff and faculty members. The EC is permitted to hear appeals of the University Conduct Board and Title IX/Sexual Misconduct hearing decision-maker(s). Decisions of the EC are considered final and cannot be further appealed.

Faculty – The term “Faculty” includes any member of the University community designated by the Office of Academic Affairs to provide instruction for a course or courses for academic credit. This shall include adjunct instructors and teaching assistants.

Faculty Justice – A faculty justice is a member of the University Faculty who has been appointed to serve as a voting member of the University Conduct Board by the Senior Vice President for Academic Affairs/ Provost.

Fines – When fines are levied, they should be paid at the Office of Student Accounts or online through the Student Accounts Center. Fines are posted to your student account within 72 hours of being assessed.

Housing Probation– Housing Probation is for a designated period of time. Any violation of the Code of Conduct or other University policies and procedures while on housing probation no matter how minor may result in additional sanctions. These sanctions may include, but are not limited to, temporary or permanent separation of the student from University-managed living properties, suspension, or expulsion.

Housing Relocation– Changing a student’s housing assignment. This may be a relocation to a new room or residential community as deemed necessary.

Homesteading Revocation– Students may have their homesteading privileges revoked for the upcoming housing selection process.

Interim Restriction(s)– An interim restriction may be placed on a student by the Director of Community Standards, or their designee, at their discretion and shall become effective immediately. Interim restrictions may be placed on a student or organization to limit their social or residential privileges, including, but not limited to, a restriction of areas the student is permitted to be present in, temporary housing relocation, events they may attend, or events they may participate in while a conduct process is ongoing (including investigations). Interim restrictions may be reviewed and altered as necessary. Notice of interim restrictions may be shared with necessary University officials as permitted by FERPA.

Interim Suspension– An interim suspension of a student from the University for allegations of nonacademic misconduct may be imposed by the Vice President for Student Life, Director of Community Standards, or their designee, at their discretion and shall become effective immediately.

Any student who receives an interim suspension will be required to remove themselves immediately from the residence halls. In some cases students will not be permitted to attend class and will be excluded from University property and University events unless the student’s presence on campus or at University events is explicitly authorized by the Vice President for Student Life, Senior Director of Conduct, Director of Community Standards, or their designee issuing the interim action.

Additional requirements may be issued on a case by case basis to properly determine whether the interim suspension should remain in place or be removed.

The Director of Community Standards or designee may review interim measures on a routine basis as information becomes available and may continue the interim measure, modify it, or lift the interim measure as deemed appropriate.

Jurisdiction – The jurisdiction of High Point University extends to all students regardless if the conduct occurs on/at University Managed Properties, off University premises, or at University-sponsored activities. The focus is on the conduct that adversely affects, or is detrimental to, the University community and/or the pursuit of its objectives, which can occur anywhere. A student will be subject to this Code for any action that violates this Code.

This Policy pertains to acts of Prohibited Conduct committed by or against Students, Student Organizations, Employees, and Third Parties when:

• the conduct occurs on campus or property owned or controlled by the University;

• the conduct occurs in the context of a University employment or educational program or activity, including, but not limited to, University-sponsored study abroad, research, online, or internship programs; or

• the conduct occurs outside the context of a University employment or educational program or activity, but has continuing adverse effects on or creates a hostile environment for students, employees, or third parties while on campus or University property owned or controlled by the University or in any employment or education program or activity. Third parties include: contractors, vendors, visitors, guests, or other third parties.

No Contact Order– A No Contact directive may be imposed at the request of a student and/or at the discretion of a University Official. When a No Contact directive is put into place, the affected students must refrain from:

1. Approaching one another at any time;

2. Calling one another;

3. Communicating electronically (email, text, social media); or

4. Contacting or communicating with one another, including through a third party (meaning friends and family), in any way at any time.

A No Contact directive implies no judgment or discipline and is enforceable on campus between registered students. The directive may include a ban from designated areas of campus. When a No Contact directive is issued, students may be required to move to a temporary living space or may be temporarily removed from a shared classroom as a means to create space for the situation to be resolved.

For a No Contact directive to be issued, one or more of the following criteria must be met:

• Evidence of threat of immediate harm (which may result in an investigation);

• Students involved in an ongoing investigation;

• Harassment/Stalking/Sexual Misconduct/Dating Violence (both before and after complaint regardless of outcome),

For a No Contact directive to be removed:

• Both parties must agree; AND

• Investigation is resolved (if applicable).

High Point University is a residential campus and students may encounter one another in public spaces on campus. In keeping with the spirit of the No Contact directive, if students encounter one another in public spaces or events, including, but not limited to, the cafeteria, Promenade, academic buildings, sporting events, food venues, cinema, or University concerts, they are to refrain from intentionally engaging one another visually, verbally, or through a third party.

Office of Community Standards – The office and staff who are designated by the Assistant Vice President of Student Services

to investigate, adjudicate, and resolve alleged violation of the Code of Conduct, Honor Code, or other University policy. This office is composed of the Senior Director of Community Standards, Director of Community Standards, Assistant Director of Community Standards.

Privacy – Student privacy is guided by the Family Educational Rights and Privacy Act of 1974. Student educational records, which include a student’s academic transcript, grades, and conduct history/disciplinary record shall remain private unless released by a student through express written permission, lawful subpoena, or otherwise allowed by law.

Respondent – A Respondent is a student accused of a violation of University policy, including the Code of Conduct, Bias Policies, Student Organizational Code of Conduct, Honor Code, or University Title IX/Sexual Misconduct policies.

Sanction – A sanction is an outcome requirement given to a student found responsible for a violation of University policy. Sanctions may issued by Community Standards Administrator or the University Conduct Board. This can range from a warning to suspension or expulsion.

Staff – The term “Staff” includes any member of the University Community designated by the Office of Human Resources as an employee whose duties do not include classroom instruction. This shall include fulltime administrators and support staff, parttime employees, and contract employees.

Standard of Proof – The University shall use the Preponderance of the Evidence Standard, often referred to as “more likely than not,” when determining if a policy violation has occurred.

Student – The term “student” includes all persons taking courses at the University, either full-time or part-time, pursuing undergraduate, graduate, or professional studies. Persons who withdraw after allegedly violating the Code of Conduct, who are not officially enrolled in a particular term but who have a continuing relationship with

the University, or have accepted an offer of admission, are considered students.

Community Standards Administrator – A “Community Standards Administrator” is a staff person designated by the Senior Director of Community Standards or designee to hear and adjudicate violations of the Code of Conduct, Bias policies, Organizational Code of Conduct, Title IX/Sexual Misconduct policies, or the University Honor Code.

Community Standards Advisor – A Community Standards Advisor is a trained student justice who has agreed to serve as an advisor for a Respondent. Community Standards Advisors may assist in preparing a student before their hearing, however, they may not speak, question, answer, or argue on behalf of the respondent. They may only communicate with their assigned Respondent. Advisors may attend the Respondent’s hearing. Advisors who disrupt a conduct proceeding will be excused and this may not be used as grounds for an appeal.

Student Hearing Chair – The Chief Justice of the Student Government Association or their designee shall serve as the Student Hearing Chair in cases referred to the University Conduct/Honor Board. The Student Hearing Chair shall preside over the hearing to ensure order and procedure is followed. The Student Hearing Chair may determine what evidence, witness, or testimony is relevant. The Student Hearing Chair shall only vote on responsibility in the case of tie.

Student Hearing Officer – The Attorney General of the Student Government Association or designee shall serve as the Student Hearing Officer in cases referred to the University Conduct/Honor Board. This person shall present information and evidence on behalf of the University, call witnesses, and question the Respondent. The Student Hearing Officer may provide sanction recommendations if a Respondent is found responsible for a policy violation.

Student Justice – A student justice is

a full-time member of the graduate or undergraduate community who has been selected to serve as a voting member of the University Conduct Board. Student justices shall be eligible to hear all cases of alleged violations of policy apart from University Tile IX policy allegations.

Suspension– A student is removed from campus, residential areas, and classes for a specific period of time. During this time, the student is not allowed on campus. If they are found to be on campus, they can be arrested for trespassing and removed from campus. If a student needs to be on campus during the business day for official University business, they must receive approval from the Office of Student Life in advance. In order to be eligible for readmission, the student must be in compliance with the terms of their suspension. If a student violates the terms of their suspension, the last adjudicating board (student board or the appellate board) will review the case and sanctions and has the ability to increase or extended those sanctions. If a student is suspended through the conduct/academic process for any amount of time they are not eligible to transfer coursework in from another institution.

University Housing – Any facility owned or operated by the University for the purpose of housing residential students, whether leased or owned by the University and regardless of location.

University Managed Property – The term “University Managed Property” includes all land, buildings, facilities, and other properties in the possession of or owned, used, leased, or controlled by the University (including adjacent streets and sidewalks). The term includes property the University leases from third parties or contracts with third parties, and construction zones.

University Conduct Board – The University Conduct Board (UCB) is composed of members of the University community who have been selected and trained to hear cases of alleged misconduct of students and

student organizations. The UCB is usually comprised of two (2) student justices, two (2) faculty justices, and one (1) Student Hearing Chair who shall only vote in the case of a tie. The UCB shall determine responsibility using the preponderance of the evidence standard in cases of alleged violations of the Code of Conduct, Bias Policies, and Organizational Code of Conduct. The UCB shall determine appropriate sanctions for students/organizations found responsible for violation(s) of University policy.

University Honor Board – The University Honor Board (UHB) is composed of members of the University community who have been selected and trained to hear cases of alleged academic misconduct of students and student organizations. The UHB is usually comprised of two (2) student justices, two (2) faculty justices, and one (1) Student Hearing Chair who shall only vote in the case of a tie. The UHB shall determine responsibility using the preponderance of the evidence standard in cases of alleged violations of the University Honor Code. The UHB shall determine appropriate sanctions for students/organizations found responsible for violation(s) of the University Honor Code.

Witness – A witness is a person who has direct knowledge of an event or action. Witnesses are able to present information to University investigators, Community Standard Administrators, and/or University Conduct/ Honor Boards for the purpose of determining responsibility.

University Honor Code Preamble

We, the students of High Point University, believe that honesty and integrity are essential to student academic development. Therefore, we assert the following:

Every student is honor-bound to abstain from cheating;

Every student is honor-bound to abstain from collusion;

Every student is honor-bound to abstain from plagiarism;

Every student is honor-bound to report a violation of the University Honor Code;

Interpretation of the Honor Code

History. The University Honor Code originated within the Senate of the Student Government Association and was adopted by students in a general referendum, by the faculty (April 17, 1997), by the Administrative Council, and by the Board of Trustees. Revisions were approved by SGA faculty in spring 2009, 2010, and 2022.

Authority. Although the University Honor Code cannot exist without the involvement of faculty and staff, the University Honor Code was created by students and shall be maintained and enforced by the Conduct Board of the Student Government Association and the Office of Academic Affairs.

The jurisdiction of the High Point University extends to all students regardless if the conduct occurs on University premises, off University premises, or at Universitysponsored activities. The focus is on the conduct that adversely affects, or is detrimental to, the University community and/or the pursuit of its objectives, which can

occur anywhere. A student will be subject to this Code for any action that violates this Code. Third parties include: contractors, vendors, visitors, guests, or other third parties.

This Policy pertains to acts of Prohibited Conduct committed by or against Students, Employees, and Third Parties when:

• the conduct occurs on campus or property owned or controlled by the University;

• the conduct occurs in the context of a University employment or educational program or activity, including, but not limited to, University-sponsored study abroad, research, online, or internship programs; or the conduct occurs outside the context of a University employment or educational program or activity but has continuing adverse effects on or creates a hostile environment for students, employees, or third parties while on campus or University property owned or controlled by the University or in any employment or education program or activity.

Pledge. A condition of acceptance of an offer of admission from High Point University is to agree to abide by the University Honor Code. Professors may ask students to sign the following pledge: On my honor, I have abided by the High Point University Honor Code.

Definitions. For purposes of interpreting the University Honor Code, the following definitions shall apply:

Cheating. Cheating includes, but is not limited to the following:

• the use of unauthorized information during testing or examination;

• the submission, in whole or in part, of the ideas or work of another as one’s own;

• completing academic work for another student who later submits said work, in whole or in part, as his/her own;

• submission of the same or similar work in two or more classes without the prior approval of the instructor(s) involved.

Collusion. Collusion includes, but is not limited to the following:

• agreements or conspiracies entered into for fraudulent purposes;

• discussing or otherwise describing the content of a test or examination with a student who will take a similar examination in the same course at a later time;

• forgery for purposes of deception.

Deliberate Deception: Intentionally concealing or misrepresenting the truth that leads to a misrepresentation of someone’s character or the facts of a situation.

• forgery for purposes of deception

• falsification of documents

• deliberate mischaracterization of events or other’s actions

• perjury during honor court proceedings

• misrepresentation of academic credentials.

Plagiarism. Plagiarism involves the representation of someone else’s work (whether written, visual, or performative) as your own. In written work, this can include quoting or paraphrasing sources without proper acknowledgment. For the visual or performing arts, this can include the extensive copying of someone else’s art, design, or performance without recognition of their contribution.

Plagiarism is subject to an honor board violation and is defined as submitting work without either intent or attempt to document or credit any of the following:

• part or all of written or spoken statements derived from sources, such as books, the internet, magazines, pamphlets, speeches, or oral statements;

• part or all of written or spoken statements derived from files maintained by individuals, groups, or campus organizations;

• the sequence of ideas, arrangement of material, or pattern of thought of someone else, even though you express such processes in your own words;

• the substantial reproduction, copying, or derivative use of another artist’s work.

NOTE: Plagiarism does not include patch writing which is an overreliance on sources, which have been cited and acknowledged, rather than the student’s own words.

Consequences of patch writing or other errors are subject to the instructor’s determination within an individual course but not a subject of an honor board violation.

Property violations. Property violations include, but are not limited to the following:

• the misappropriation of patents, copyrights, trademarks, or computer

software;

• securing information from the internet or similar sources without paying the required fees or royalties, where prescribed;

• the destruction or corruption of information technologies intended for common use;

• the destruction or corruption of library resources;

• forgery for purposes of theft.

Responsibilities and Rights of Students

Because a University cannot perform its proper function in the absence of academic integrity and social responsibility and because you are a member of this University community, you are expected to do all of the following:

• demonstrate academic integrity personally;

• confront violations of the University Honor Code;

• notify instructors when you believe that violations have occurred, regardless of whether or not you choose to identify

the suspected offenders or yourself.

Academic Integrity. By practicing these guidelines, you can help assure that you will not be suspected of academic dishonesty:

• when material is quoted, use quotation marks or indentation as appropriate to the style you are using;

• where material is paraphrased, be sure to acknowledge the author and source and that the wording is distinctly different from the original source because you will have plagiarized if you use any word order and/or grammatical structure original with the author of the source, except where material is indented or placed in quotation marks;

• be sure that notes and texts are closed and out of sight during quizzes;

• do not communicate with other students during a test or quiz;

• do not take dictionaries, notes, textbooks, smart watches, cell phones, or other electronic devices into the classroom during a test without the consent/direction of the instructor;

• do not discuss the content of a test or examination with a student who

is scheduled to take a similar test or examination in a different section of the same course.

Notification. Often faculty are not aware when students cheat in their classes. Although the University Honor Code does not require students to identify persons suspected of violating the code, it does require students to advise their instructor when they have reason to believe that violations have occurred. Faculty will be in a better position to help reduce violations if they are aware that violations may be occurring.

Duty to Report. Students are required to report suspected violations directly to either the instructor in the class where the alleged violation occurred, the reporting student’s adviser, Senior Director for Community Standards, or the Director of Community Standards; however, the student accuser may request anonymity.

Original Jurisdiction. Violations of the University Honor Code may be academic or nonacademic in nature:

Academic Violations. If you are suspected of academic violations of the University Honor Code, the instructor will meet with you to discuss the charges. If, after the conference, the instructor concludes that the charges have merit, (s)he may (1) adjudicate the case directly, (2) refer the case to the University Honor Board through the Office of Community Standards, or (3) allow you to choose between the two options.

Before meeting with you to discuss the charges and options, the instructor will check your file in the Office of Community Standards to determine whether prior sanctions have been imposed for violations of the University Honor Code. If the instructor concludes that the charges have merit and prior sanctions have been imposed for violations of the University Honor Code, the case must be referred directly to the University Honor Board.

Nonacademic Violations. In cases involving nonacademic violations of the University Honor Code, the Senior Director for Community Standards may (1) adjudicate the case directly, (2) assign the case to the University Honor Board, or (3) allow the student to choose between the two options. Typically the case will be assigned directly to the University Honor Board if prior sanctions have been imposed for violations of the University Honor Code.

Process of Adjudication

If you are suspected of violating the University Honor Code, the following procedures shall apply:

1. your instructor (or Senior Director of Community Standards or Director of Community Standards where cases involve nonacademic violations of the University Honor Code) will check your file in the Office of Community Standards to determine whether you have been sanctioned previously for violating the University Honor Code;

2. your instructor (or the Senior Director of Community Standards or the Director of Community Standards where cases involve nonacademic violations of the University Honor Code) will meet with you to discuss the issue;

a. after this conference, if you do not accept responsibility for the alleged incident, the case will go directly to the Honor Board;

b. in the case of a first offense, if you accept responsibility, the instructor (or the Senior Director of Community Standards) (1) may adjudicate the case directly; (2) may refer the case to the University Honor Board; or (3) may allow you to choose between the two options;

c. if you have previously been sanctioned for violating the University Honor Code, and

your instructor (or the Senior Community Standards where cases involve nonacademic violations of the University Honor Code) concludes that charges have merit, the case will be referred to the University Honor Board;

3. in any event, the case must be referred to the University Honor Board if the instructor believes that sanctions greater than failure in a course should be considered;

4. if the case is referred to the University Honor Board, the Office of Community Standards shall schedule a hearing;

5. when a case is referred to the University Honor Board, conduct procedures, as delineated for cases involving original jurisdiction, shall apply.

Sanctions

Academic Violations. The following sanctions shall be imposed for violations of the University Honor Code, with the understanding that where extenuating circumstances exist, sanctions may be probated:

NOTE: A student cannot withdraw from a class while an Honor Code violation is pending.

First Infraction. At a minimum, a student who violates the University Honor Code shall receive sanctions that range from a warning to grade zero (0) on the assignment; at a maximum, the student shall receive an F in the course. In the event the first infraction is committed by a student outside of a class (e.g. helping others cheat in a class (s)he is not currently enrolled), then the student could face financial penalty or a requirement to complete community service or educational rehabilitation, at a minimum.

Second Infraction. At a minimum, the student shall receive the grade F(H) in the course; at a maximum, the student

shall be suspended for the semester. Other sanctions, such as, but not limited to community service, may be imposed at the discretion of the University Honor Board. In the event that the student is suspended for the semester, (s)he shall receive the grade F(H) in the course where the infraction occurred. In other courses, the student shall receive the grade W and the University Registrar will be notified. With all second infractions, an educational citation workshop will be mandated; the University library professional staff will provide this workshop.

Third Infraction. At a minimum, the student shall be suspended for the semester; at a maximum, the student shall be expelled from the University. Other sanctions such as, but not limited to, community service, may be imposed at the discretion of the University Honor Board. In the event that the student is suspended for the semester, (s)he shall receive the grade F(H) in the course where the infraction occurred. In other courses, the student shall receive the grade W and the University Registrar will be notified.

NOTE: Students must complete/satisfy all sanctions for academic violations and cannot have any pending honor code violations to be eligible to graduate.

Nonacademic Violations. Where violations of the University Honor Code are nonacademic in nature, the possible sanctions shall be the same as those which may be imposed for violations of the University Conduct Code

Academic Forgiveness. In the event that a student repeats a course at High Point University that (s)he previously failed for violations of the University Honor Code, both the “F” or “F(H)” and the repeat grade will be computed in the grade-point average, with the result that the repeat policy does not apply.

Appeals. Academic sanctions imposed by the

instructor or by the University Honor Board resulting from an honor code violation may be appealed to the Executive Council of the University. Grade disputes not related to honor code violations are not eligible for review by the Executive Council.

Records. When sanctions are imposed by the instructor, by the Director of Community Standards, or by the University Honor Board for violations of the University Honor Code, and the University Registrar will be notified. A copy of the form must be sent to the student and to the instructor in cases where

the instructor has referred the student to the University Honor Board. This form will be kept in the student’s file for a period of time that is in line with the University’s record retention policy.

Alcohol and Controlled Substance Education and Policies

As an institution related to The United Methodist Church, High Point University recommends abstinence with regard to the recreational use of alcohol, tobacco, and other controlled substances. Furthermore, the University expects all students to comply with federal, state, and local laws related to the use of alcoholic beverages, narcotics, and other drugs. The standards and expectations in this section apply equally to individuals and organizations.

Drug-Free Schools and Communities Act. The Drug-Free Schools and Communities Act of 1989 requires that educational institutions publicize local, state, and federal consequences for the unlawful possession or distribution of alcohol or illegal drugs and that they provide information descriptive of health risks associated with substance abuse. Although summaries contained herein constitute good-faith efforts to provide information mandated by federal law and although portions of the summaries were provided by the federal government, High Point University does not guarantee that they are error-free or exhaustive.

Substance Education and Prevention. The purpose of Substance Education and Prevention at High Point University is to increase knowledge of the effects and risks around substance use while assisting students in increasing awareness of their own substance use patterns. Through educational campaigns, workshops, programming, and various methods of intervention, we hope that students are able to explore their behaviors and identify potential barriers to an overall growth mindset.

The mission of PANTHER Prevention is to increase healthy habits and improve the overall well-being of individuals within the High Point University community through educational campaigns, programming, and intervention. PANTHER Prevention will work towards creating a community with fewer instances of problematic and unhealthy behaviors. To request programming and/or collaboration on prevention efforts, please contact the Office of Counseling Services at 336.888.6352 or email counseling@ highpoint.edu. Follow us @PantherPrevention.

General Policy. The University prohibits the unlawful possession of alcohol and controlled substances by students, faculty, and staff either on University property or at any University-sponsored activity. This prohibition extends to activities sponsored by groups or organizations related to the University; and it extends to offcampus professional activities, including professional conferences, where attendance by faculty, staff, or students is sponsored, wholly or in part, by the University or by organizations related thereto. Furthermore,

the University reserves the right to discipline members of the University community who, in other situations, whether on campus or off, are found to be in violation of federal, state, and local laws related to the use of controlled substances.

General Sanctions. High Point University will impose disciplinary sanctions ranging from warning to expulsion where members of the University community violate the University policy involving controlled substances. Where members of the University community are charged with such offenses, cases may also be referred to federal, state, or municipal agencies. In addition, the University reserves the right to impose sanctions, up to and including expulsion or termination, where members of the University community are found to be guilty of violating federal, state, or local laws involving controlled substances even where the activity was not University-related or on campus. Parental notification of the sanction may be made for any violation involving alcohol or other controlled substances such as narcotics or other drugs. This notification will only be made after a determination of responsibility has been made.

In addition to sanctions imposed for the misuse of controlled substances, disciplinary action will be taken for misconduct which results from the misuse of alcohol. Members of the High Point University community also will be held accountable for damages which result from misconduct.

In some cases, conditions of continuation or readmission may include the completion of an appropriate treatment program or inpatient care approved by the Office of Community Standards in conjunction with a recommendation from the Office of Counseling Services as indicated by a

substance use assessment.

Acute. Even low doses of alcohol may have acute effects: (1) most vehicular accidents among persons aged 15 to 24 are related to drinking; (2) aggressive acts, such as abuse of family/friends and acquaintance rape, are almost always related to alcohol abuse; (3) mental functions may be impaired, making it difficult for a person to process and remember information. High doses of alcohol can cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses may produce similar effects.

Chronic. Repeated use of alcohol can lead to dependence, in which case sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life-threatening. Long-term consumption of large quantities of alcohol particularly when combined with poor nutrition, can also lead to permanent damage to vital organs, such as the brain and the liver. Some studies suggest that brain cells are actually destroyed permanently by high levels of alcohol.

Tips for Identifying Alcohol-Related Emergencies:

CRITICAL SIGNS FOR ALCOHOL POISONING INCLUDE, BUT ARE NOT LIMITED TO, ANY OF THE FOLLOWING:

• Unconscious or semiconscious

• Breathing less than 10 times per minute or irregular breathing

• Cold, clammy, pale, or bluish skin

• Can’t be awakened by pinching, prodding, or shouting

• Vomiting without waking up

Know the danger signs. Do not wait for all symptoms to be present and be aware that a person who has passed out may die. Binge drinking is especially dangerous and can quickly result in overdose and the need for emergency medical care. If you suspect an overdose, call 9-1-1 immediately. Do not try to guess the level of intoxication, as blood alcohol levels continue to rise even after drinking ceases. Effects of Alcohol Abuse. Even minimal consumption of alcohol may affect behavior, but the abuse of alcohol ordinarily has acute or chronic effects.

Proactive Education

New students will participate a series of transitional education intended to introduce new students to High Point University and educational content that assists in the academic, social, and emotional transition from high school to college.

• Alcohol

• The C Word: Consent Presentation

Alcohol. The Office of Student Life recognizes that alcohol and substance use is a rising issue nationally for students at the college level. With this concern in mind, the Office of Student Life will provide all students with a preemptive initiative that educates students about alcohol, its effects, and making well-informed decisions. An alcohol education program that will assist in creating an educational and comfortable living-learning environment for students within their campus community.

This method works to do the following for students:

• Motivates positive behavior change

• Resets unrealistic expectations about

the effects of alcohol

• Links choices about drinking to academics and personal success

• Helps students practice safer decisionmaking

• Engages students to create a healthier campus community

Alcohol

Recognizing that alcohol creates some of the most serious social problems in our society and that the use thereof causes pain and/ or death to countless numbers of persons each year, the University recommends abstinence with regard to the use of alcoholic beverages. Cognizant of the availability of and misuse of alcohol in this secular and pluralistic society, the University seeks to inform students about laws governing the use of alcohol; to discourage the illegal use and abuse of alcohol, whether on campus or off; and to educate persons who either misuse alcohol or enable other persons to misuse alcohol. Note: Parents and/or guardians will be notified of all student warnings, infractions, or offenses associated with alcohol.

Alcohol Policies

Failure to Enforce University Policy, University Recommendations, or North Carolina General Statutes. Where organizations fail to enforce University policies, University recommendations, or legal statutes involving the distribution, possession, or use of alcohol, sanctions

ranging from a warning up to suspension or expulsion of the organization may be imposed. Where appropriate, municipal authorities and/or the national headquarters recognition of the organization may be notified.

University Policy. The University expects members of the University community to abide by state laws governing the use of alcohol; and, therefore, it prohibits the use of alcohol by persons who are younger than 21 either on campus or at Universityrelated events.

Although the University does not sanction the use of alcohol, and except as indicated, students who are 21 years old or older may consume alcohol in their rooms or house, provided they do so in a responsible manner. In the event that alcohol is discovered in a student’s room who is under 21, the alcohol will be disposed of and additional sanctions will be imposed.

Special attention to the following:

• Alcohol, whether in original or subsequent to the original containers and regardless of student’s age, may not be publicly displayed on campus;

• Where the use of alcohol results in behavior which is disruptive, disrespectful, destructive, loud, or threatening, sanctions up to and including exclusion or termination may be imposed;

• Alcohol may not be used as an award or trophy for any event or program of the University or by any University organization, group, or individual;

• When an individual resides with residents who are under the age of 21, alcohol must not be present in common areas, such as the living room, bathroom, kitchen, or cabinets. If alcohol is found in the common areas, the alcohol will be disposed of and

additional sanctions will be imposed;

• Students, regardless of age, are not permitted to possess alcohol paraphernalia including, but not limited to: beer bongs or funnels, tables that a reasonable person would believe is being utilized for drinking games, or any container or device specifically used to consume alcoholic beverages;

• Common large volume containers, such as kegs, are not allowed on campus or at any organization function off campus. Owners may be charged with distribution. Distribution is not limited to directly providing alcohol to minors but also includes creating an environment in which minors consume;

• Evidence of games leading to rapid consumption of alcohol such as beer pong, flip cup, etc. are prohibited.

Off-campus events. Although the University ordinarily is not in a position to regulate off-campus events, it should be understood that any person or any group of persons who aids or abets others in securing alcohol may be liable not only for aiding or abetting but also for personal injuries or property damages resulting from misconduct by those who are intoxicated. Organizations and officers of such organizations may also have such liabilities and are required to complete the Off-Campus Third-Party Vendor Event Contract. Therefore, in part because they are intended to help persons or groups avoid such liabilities, it behooves individuals, groups of individuals, or organizations to comply with the following guidelines. Furthermore, should it become evident that individuals, groups of individuals, or organizations who/ which are members of the University are

unlawfully furnishing alcoholic beverages to persons who are not of the legal drinking age or using alcohol in games or as prizes, such individuals, groups of individuals, or organizations may be subject to stern disciplinary action by the University. Such action may include the withdrawal of the organizational charter or the expulsion or termination of individuals.

For legal and/or moral reasons, the following guidelines should apply wherever alcohol is available at off-campus events:

• alcohol should not be provided by organizations or individuals to persons not known to be 21 years old, or older;

• the sale of alcohol should be prohibited unless the distributor is licensed by state or local authorities;

• the use of common containers of alcoholic beverages, such as kegs, large bottles, punch bowls, trash cans, ice tubs, refrigerators, etc., by all students should be prohibited;

• common containers including, but not limited to, beer balls, kegs, containers of mixed punch of any kind, or any quantity of alcohol available without restriction are not permitted;

• the use of pure grain alcohol by individuals or organizations is prohibited;

• the use of alcoholic beverages in games is strictly prohibited;

• the use of alcoholic beverages as a prize should be strictly prohibited;

• individuals, groups of individuals, or organizations who influence excessive and/or harmful consumption of alcohol through games, peer pressure, subterfuge, or other activities should know that they are subject to stern disciplinary action both by the

University and by external authorities;

• alcohol should not be available where fewer than 25% of the persons present are 21 years old or older;

• any organization or group of individuals which sponsors an event where alcohol is available should provide alternative food and beverages during the duration of time when alcohol is available;

• any individual, group of individuals, or organization which sponsors an event where alcohol is available should consider the effects, including noise and parking, upon the community where the off-campus event is scheduled: specifically, such events should not be scheduled where noise pollutes residential communities or where people park on private property other than that of the hosts;

• litter should not be allowed to accumulate, even temporarily;

• any chartered organization which allows alcohol at any off-campus event must designate a Risk Management Officer at the beginning of each academic year. This officer must participate in an Alcohol Awareness Session and must provide all members of the organization with information about local, state, and federal statutes; University policies; and possible sanctions for the violations thereof;

• organizations or groups sponsoring or hosting social events on or off campus are responsible for the actions of all members and guests during and sometime following a social event. All groups must follow all University, local, state, and federal laws, including any policy set forth by a governing body or inter/

national organization. When policies conflict, the organization is to use the stricter policy for enforcement. All organizations must file the appropriate paperwork with the Office of Student Life by the deadline set forth in the social policy determined by the type of event being hosted. Additionally, fraternities may host alcohol-free events in their houses which must be approved by the Office of Fraternity and Sorority Life. Social events may not conflict with University-wide sponsored events. Hosting social events is a privilege. Violating any policies or laws will result in the case being adjudicated and sanctions by the governing council of the organization.

General Policies For On- and Off-Campus Events

• All organization’s events with alcohol must be registered Non-Greek Organizations: www.highpoint.edu/ studentactivities/offcampuseventform/.

• Only fraternities may host events with alcohol in their houses in the Greek Village.

• The presence of alcohol products above 15% alcohol by volume (“ABV”) is prohibited on any chapter/organization premises or at any event, except when served by a licensed and insured thirdparty vendor.

• Organizations are not approved to host social functions on or off campus after the last day of classes in each semester.

• No organization may register more than one event with alcohol on any given day.

• No organization funds may be used to purchase alcohol.

• No collection of funds from organization members shall be used to purchase alcohol.

• No collection of organization members shall purchase alcohol for, provide alcohol, or sell alcohol to minors.

• Event monitors are expected to be sober throughout the event and for a period not less than ten (10) hours prior to the event.

An on-campus social event can be closed down due to the following actions:

• hosting an event without approval or when instructed not to by the Office of Student Life;

• excessive noise, overcrowding of event site, or repeated noise complaints;

• event monitors not being present, not sober, or not wearing appropriate identifying attire;

• underage students being served or drinking alcohol;

• failure to work with University officials to correct potential violations (i.e. not quieting down for noise, not disbursing a crowd when instructed to);

• failure to follow BYOB regulations;

• insubordination, verbal or physical abuse toward University officials or High Point Police;

• verbal or physical fighting between members and/or guests.

Illegal Controlled Substances

In compliance with the Drug-Free Schools and Communities Act of 1989, the University provides the following information descriptive of the effects of selected controlled substances and the types of sanctions which may be imposed either by

the University or as a result of legal statutes. Although summaries contained herein constitute a good faith effort to provide information mandated by law, High Point University does not guarantee that they are error-free or exhaustive.

University Policy. The illegal possession, use, manufacturing, or distribution of drugs or paraphernalia associated with drug use is prohibited.

Effects of Selected Drugs. The following is a summary of health risks associated with the use of certain controlled substances drugs. Although a part of the summary was provided by the federal government, High Point University does not guarantee that the summary is error-free or exhaustive.

Cannabidol (CBD)/Delta 8 is a cannabinoid found in cannabis and hemp. High Point University acknowledges that states have different laws in regards to CBD/Delta 8 and products. High Point University prohibits any substance that contains any amount of THC or THC extracts on its campus and shall be charged under this policy. This includes, but is not limited to any CBD/Delta 8 product that can be consumed or ingested.

Marijuana. Marijuana and related compounds are ordinarily used to encourage relaxation or to produce an altered sense of reality. Marijuana is usually smoked, and it is toxic to the lungs. Disorders of memory, including loss of memory and of mood, including apathy about life, school, or work, often occur in chronic users.

The practice of “dabbing” has become a popular way to use marijuana. Dabbing occurs when a concentrated form of tetrahydrocannabinol (THC) is inhaled through butane extraction. This practice

of marijuana use raises significant health concerns given the way it is processed for use. The preparation practices include the use of solvent-based or liquid gas-based chemicals that transform marijuana into a waxy chemical that is then inhaled through the use of an E-pen, vape pen, or vaporizer. These chemicals can be harmful to the physical body and materials used in this process can be flammable and can cause serious harm.

Medical Marijuana. High Point University complies with all state and federal laws, including the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989 and its amendments. Although some state and local governments have legalized the use of various forms of marijuana under certain conditions, federal law continues to prohibit the manufacture, possession, distribution, sale, or use of marijuana on the property of educational institutions, including High Point University. In accordance with federal law, the possession, use, or consumption, and/or cultivation of all forms of marijuana, including prescription medical marijuana, are prohibited on all High Point University property or at university-sponsored events (either on or off campus).

The University’s Policy regarding the use and possession of marijuana (medical or recreational) remains in effect. Violations are subject to sanctions according to the Code of Student Conduct.

Cocaine (stimulant). Cocaine, crack, and related forms are usually used for stimulation or because they produce a sense of euphoria. All forms of cocaine are highly addictive, producing a habit that is extremely difficult to abandon. Criminal activity to support the habit often results. In some individuals, cocaine may produce fatal cardiac rhythm disturbances.

Fentanyl. Fentanyl is a potent synthetic opioid drug for use as an analgesic (pain relief) and anesthetic. High risk for addiction and dependence and can cause respiratory distress or death when mixed with other substance and/or alcohol.

Amphetamines (stimulants). Amphetamines and their derivatives, “crystal” and “ice,” are used for stimulation. These compounds are very addictive and may produce psychotic and violent behaviors.

LSD and PCP (hallucinogens). These chemicals are used to produce “altered states,” in an effort to escape reality. They are very dangerous and can cause psychosis.

Valium, Barbiturates, etc. (depressants). These and similar prescription drugs are ordinarily used for their sedative or hypnotic effects. Some of these drugs are highly addictive, and others can cause seizures (convulsions) in individuals who take them over long periods of time.

Opioids. These are some of the most addictive known substances. They produce a high or euphoria. Withdrawal can produce convulsions or even coma. Overdose is common and can result in death.

Other. Many medications and drugs, including those which are prescribed for you, have the potential for abuse.

As members of the University community, we are responsible not only for ourselves but also for each other. While they are not always related to substance abuse, the following traits often are related; and, regardless of the cause, they are ordinarily indicative of a need for help:

• withdrawal from social situations;

• increased boredom or drowsiness;

• change in personal appearance;

• change in friends;

• a defeatist attitude (easily discouraged);

• low frustration tolerance (outbursts);

• violent behavior or vandalism;

• terse replies to questions or conversation;

• sad or forlorn expression;

• lying;

• poor classroom attendance;

• dropping grades or poor work;

• apathy or loss of interest.

Positive Response. When negative behaviors, such as those listed above, become prevalent in persons you know, you should:

• express concern and caring;

• be ready to listen;

• communicate a desire to help;

• make concrete suggestions about finding help or coping with specific problems;

• encourage the person to seek professional help;

• ask for assistance from campus resources;

• be persistent.

Negative Response. When negative behaviors, such as those listed above, become manifest in persons you know, you should not:

• take the situation lightly or as a joke;

• be offended if the person tries to “put you off;”

• take “I don’t have a problem” as an answer;

• try to assist the person without asking for professional help;

• promote guilty feelings about grades, etc.;

• gossip.

Resources. If you or a person you know is encountering difficulties because of substance abuse or other negative behaviors, you should seek help immediately.

On Campus. You are encouraged to contact the Office of Counseling Services, located on the third floor of the John and Marsha Slane Student Center. You may call us at 336.888.6352 or email counseling@ highpoint.edu.

University Conduct Code Preamble

We, the students of High Point University, shall seek excellence in the classroom, on the playing field, and in positions of leadership and service across our campus.

As a community of scholars, we shall work together with faculty to create an environment conducive to teaching and learning.

As a community of persons, we shall treat each other with compassion, with dignity, and with civility—avoiding bigotry, racism, and sexism and learning from each through the diversity we bring to High Point.

As persons, we shall be honest and just in all that we do, recognizing that we can never be greater than the integrity of our word and deed.

As citizens of a global community, we shall act responsibly, both on campus and off–governing our actions not only by our personal needs and desires but also by a concern for the welfare of others, for the general good of humankind, and for the environment upon which we mutually depend.

Recognizing that communities cannot exist without values and codes of conduct, we shall search for enduring values; and we shall adhere to those codes of conduct which have been established by and for the members of High Point University.

When we leave High Point University, we shall leave it better than we found it—and in support of this goal, we pledge our loyalty and our service to this University which we have chosen as our own.

As members of the High Point University community, students are responsible for adhering to University rules, regulations, and processes, including the Conduct Code. The award of degrees is conditioned upon compliance with these rules, regulations, and processes, in addition to the satisfaction of all academic requirements.

The High Point University Student Guide to Campus Life at times may have additional updates or changes throughout the academic year. The University considers the online version to be the most up-to-date version.

Uniform Guidelines

High Point University shall not discriminate

on the basis of race, color, national origin, sex, disability, religion, age, genetic information, veteran status, gender identity or expression, or sexual orientation in the administration of policies and programs involving admissions, educational services, financial aid, or other activities generally provided to undergraduate or graduate students at the University.

The commission of any offense that is motivated by the race, gender, sexual orientation, religion, national origin, cultural background, disability, or any other defining characteristic of an individual or group of individuals is prohibited.

University Sanctions. Students found responsible for violating the University

Conduct Code can expect uniform sanctions ranging from a warning to suspension or expulsion unless otherwise stated.

Civil/Criminal Matters and the Student Conduct Process. A student may be involved in both the University Conduct Process and a civil/criminal matter concurrently. One process does not excuse or exclude the other. “Double Jeopardy” does not apply to the University conduct process as it is an administrative process, not a criminal one. Students found “not guilty” in a civil/criminal process may still be found responsible for a policy violation of University policy due to different standards of proof. A student’s disciplinary record shall not be accessible for the purpose of a civil/ criminal process without express written permission of the student or lawful subpoena.

Statement on “Common Spaces.”

Students are responsible for the people, items, and activities that occur within their assigned living space. This includes alcohol, controlled substances, and/or paraphernalia found in common spaces. In the event that the person(s) directly responsible does not come forward, the University may hold all residents of the space accountable as they have the most direct control of their space.

Students who are over the age of 21 who bring alcohol into a first-year residence hall or living space may be charged for alcohol distribution.

Conduct Code and Policies

Alcohol Distribution. The sale, willful provision, or creation/facilitation of an environment where alcohol is easily accessible to minors may be considered distribution. Possession of mass distribution/consumption items such as kegs (regardless of size or amount contained), shall be a violation of this policy. In units in which persons are under the age of 21, self-made or purchased bars or any similar

displays, are not permitted in common spaces. Owners may be charged with distribution. Distribution is not limited to directly providing alcohol to minors but also includes creating an environment in which minors consume. Purchasing alcohol at the request of a minor shall be considered a violation of this policy.

North Carolina General Statute: §18B-102. All members of the University community are expected to comply with North Carolina statutes prohibiting the use of alcoholic beverages by persons younger than 21 years of age. Specifically, it is against the law:

• to sell or give beer, wine, liquor, or mixed beverages to anyone who is younger than 21 years of age;

• for a person younger than 21 years of age to purchase or possess beer, wine, liquor, or mixed beverages;

• to use fraudulent identification or to permit the use of one’s identification by another in order to obtain alcohol illegally.

§18B-302. Sale to or purchase by underage persons.

(a) Sale. It shall be unlawful for any person to:

(1) Sell malt beverages or unfortified wine to anyone less than 21 years old; or

(2) Sell fortified wine, spirituous liquor, or mixed beverages to anyone less than 21 years old.

(a1) Give. It shall be unlawful for any person to:

(1) Give malt beverages or unfortified wine to anyone less than 21 years old; or (2) Give fortified wine, spirituous liquor, or mixed beverages to anyone less than 21 years old.

(b) Purchase, Possession, or

Consumption. It shall be unlawful for:

(1) A person less than 21 years old to purchase, to attempt to purchase, or to possess malt beverages or unfortified wine; or

(2) A person less than 21 years old to purchase, to attempt to purchase, or to possess fortified wine, spirituous liquor, or mixed beverages; or

(3) A person less than 21 years old to consume any alcoholic beverage.

Any person younger than 21 who aids or abets another in violation of the above regulations shall be guilty of a misdemeanor, punishable by a fine of up to $500, or imprisonment for up to six months, or both. Any person 21 years old or older who aids or abets another in violation of the above regulations shall be guilty of a misdemeanor, punishable by a fine of up to $2,000, or imprisonment, or both. Any person who aids or abets another in securing alcohol may be liable for personal injuries or property damages resulting from misconduct by those who are intoxicated. Organizations and officers of such organizations may also have such liabilities. Upon conviction, a report is sent to the North Carolina Division of Motor Vehicles. Any person convicted of violating the above regulations may automatically have his/her driver’s license revoked for a period of one year.

Alcohol Possession and/or Consumption.

Possession of alcohol under the age of 21 is prohibited. Students shall be considered in possession when alcohol is in their direct possession; in their assigned residential living space, car, or other areas they have direct control over. Students under 21 who bring alcohol into their space for any reason shall be considered in possession.

Medical Amnesty. High Point University recognizes that the potential for disciplinary repercussions may present a barrier for reaching out for medical assistance of another student in alcohol or other drug related emergencies. The institution recognizes the harmful and often dangerous health and safety concerns that can occur in regards to alcohol and controlled substances and does not condone under-age drinking or illegal use of controlled substances but recognizes it is occurring. Medical amnesty has been put into place for the well-being and safety of all of our students. Students with or observing a student requiring medical attention are expected to seek out that assistance. It is better to err on the side of caution if you are unsure of any student’s safety. For assistance in these matters please contact Police/Security at 336-841-9112.

To qualify for medical amnesty—

Three categories qualify for medical amnesty at High Point University:

1. Person in need of assistance—Students who receive medical attention related to use of alcohol or other drug related emergencies are eligible to receive medical amnesty. All students will be referred to the Office of Student Life and may be referred to resources on campus such as completion of a substance abuse assessment with a licensed clinician with Counseling Services, AlcoholEdu, or completion of a substance education group. If the conditions laid out are not met, the student waives their right for medical amnesty and is subject to violations of the Code of Conduct. Sanctions for failing to comply with the conditions laid out will range from disciplinary probation to suspension. Students receiving more than one (1) medical amnesty in a calendar year may be referred to the Office of Student Life for further review regarding substance misuse policies and may be sanctioned

accordingly, including disciplinary probation, more comprehensive evidenced based assessment, Global Appraisal of Individual Needs (GAIN) battery of assessments, or suspension.

2. Individuals present/called for assistance— Students or individuals that call for assistance on behalf of the individual in need also qualify for medical amnesty and may not receive sanctions. However, depending on the severity of the situation, counseling services or substance education may be recommended.

3. Club or organization requesting assistance—Clubs and organizations hosting an event are required to seek assistance for individuals(s) experiencing an alcohol or drug related emergency. Medical amnesty for a club or organization is granted for that club or organization, not for the individuals. For individuals, they must meet the standards stated above. Organizations may be required to participate in educational programming as a result of medical amnesty. Students should note that the Medical Amnesty policy only provides amnesty from violations of the High Point University Code of Conduct. If any criminal, civil, or legal consequences regarding local, state, or federal law develop from this incident, this does not grant amnesty to those.

Sanctions. Members of High Point University that fall under the medical amnesty policy can expect referral to substance education. Repeated violations in one academic year a student can expect additional referrals up to and including suspension.

Alcohol Misuse: Use of alcohol/or other drugs that results in intoxication and/ or subsequent behaviors, physical signs, including, but not limited to: staggering, difficulty standing or walking, slurred speech,

passing out, loss of memory, vomiting, retching, physical injuries, inappropriate behavior that exhibits a lapse or absence of judgment. In addition, use of alcohol and/or other drugs in association with inappropriate behavior including, but not limited to:

• verbal abuse;

• physical abuse;

• failure to comply with a University or other law enforcement official;

• destruction of property;

• any other behavior that violates the Student Code of Conduct of the University;

• a pattern of recurring episodes of alcohol and/or other drug-related violations of the Student Code of Conduct;

• intoxication to the point of endangering one’s own health or safety regardless of age;

• any possession or use on campus of paraphernalia used to facilitate the rapid consumption of alcohol;

• disruptive behavior beyond an individual’s control due to intoxication.

Students who do receive medical assistance, call for assistance on behalf of another student, or clubs or organization that seek assistance may not receive sanctions under the medical amnesty policy.

A. Open Container: Students are not permitted to have open containers of alcohol outside their residential facility, regardless of age. This includes lawn areas, quads, the Promenade, athletic fields, street, stairwell, walkway, or off campus.

B. Alcohol Paraphernalia: Any possession or use on campus of paraphernalia used to facilitate the rapid consumption of alcohol. This may include, but is not limited to: beer pongs, keg taps, funnels, beer pong tables.

C. Possession: Students who are under 21 cannot be in the possession of alcohol. This includes but is not limited to personal space, residential hall room, and vehicles.

D. Public Intoxication: Students who are publicly intoxicated and whose behavior becomes disruptive, disorderly, disrespectful, or poses a threat of safety to themselves or others will be considered a violation of this policy, regardless of their age.

Animal Cruelty. Defined as intentionally, knowingly, or recklessly torturing or in a cruel manner killing or causing serious bodily injury to an animal; failing to provide necessary food, water, or care for an animal in the person’s custody; abandoning unreasonably an animal in the person’s custody; transporting or confining an animal in a cruel manner; causing bodily injury to any animal; causing one animal to fight with another animal; or seriously overworking an animal. Intentionally, knowingly, or recklessly attacking, injuring, or killing an assistance animal or inciting another to attack, injure, or kill an assistance animal.

Arson. Defined as any willful or unwillful or malicious burning or attempting to burn, with or without intent to defraud, a University house or residence, educational/ administrative building, University property, motor vehicle both personal or University owned or, personal property of another, etc.

Acts of arson may also be referred to law enforcement as a violation of North Carolina state law (NCGS § 14-58).

Assault. An overt act or attempt or the unequivocal appearance of attempt, with force and violence, to immediately physically injure another person, with the show of force or menace of violence being sufficient to put

a reasonable person in fear of immediate physical injury. This may include, but is not limited to, slapping, punching, kicking, spitting, or using/throwing an object which causes physical injury.

Students who engage in an unwanted attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury may be charged with an Aggravated Assault under this policy. This type of assault is sometimes accompanied by the use of a weapon, and may have the ability to produce death or great bodily harm.

A student may be justified in using force against another student when and to the extent that the person reasonably believes that the conduct is necessary to defend him/herself against the others’ imminent use of force. A preemptive act is not considered self-defense. Self-defense is limited to blocking and removing one’s self from the area by reasonable means.

Civil/Criminal Law Violations. Students who are issued criminal citations or found guilty for civil or criminal statutes as a result of behaviors not expressly covered under other polices outlined by the University may be considered a violation of this policy. If a student is charged with a violation of civil or criminal law they may be interim restricted from entering University property, or suspended from campus at the discretion of the Senior Director of Community Standards, or Director of Community Standards until the matter is adjudicated.

Communicating Threats. Any threat of violence that is issued and communicated via any medium (including electronic communication) which the University interprets as posing a danger to High Point University property, people, or the community will not be tolerated. Students who experience such threats should contact Police/Security, 336-841-9111, immediately.

If a potential threat is evident and imminent, the violating student risks immediate removal from campus and residential housing. Immediate intervention by the Student Life staff and Police/ Security will occur. Even when an amicable resolution is reached by all parties, a no contact agreement may be issued.

Complicity. Students who have knowledge of a policy violation and fail to report to appropriate university officials, or who actively or passively allow another to engage in policy violations may be held accountable under this policy.

Controlled Substance Policies

Illegal Consumption/Use. Defined as any possession or use of controlled, prohibited, or illegal substances or use of (or intent to use) substances for purposes or in manners not as directed. Examples include but are not limited to: possession or use of illegal substances; possession or use of prescription drugs without a valid/current medical prescription; use of prescribed medication not as directed (over-use, snorting prescribed medication, and the like); huffing, snorting, smoking or otherwise possessing or using legal substances not as intended. Substances such as JWH-018 (K2, “Spice”), salvia, and pyrovalerone derivatives (found in substances marketed as “bath salts”) are not intended for human consumption and are prohibited for possession or use by any High Point University student.

Controlled Substances: The consumption, distribution, manufacture, misuse, possession, or being knowingly in the presence of a controlled substance or illegal or illicit drug, narcotic, or hallucinogenic drug outlawed by federal or North Carolina state law is expressly prohibited. This includes possession of paraphernalia analogous with the consumption, distribution, or manufacture of such

substances. This also includes operating motor vehicles under the influence of such substances.

Distribution: The distribution, delivery, sale, or intent to distribute any narcotic, hallucinogenic drug, prescription drug (with or without a valid prescription), or other controlled substance concealed or knowingly distributed to another, including drug paraphernalia while on University property or while attending a Universityrelated event is strictly prohibited.

Misuse: Students who misuse legally prescribed substances through overconsumption or ingestion through means other than prescribed. This only pertains to such substances as are considered legal under North Carolina state law and does not apply to medical marijuana. Use of controlled substances that results in intoxication and/or subsequent behaviors or physical signs, including, but not limited to: staggering, difficulty standing or walking, slurred speech, passing out, loss of memory, vomiting, retching, physical injuries, or inappropriate behavior that exhibits a lapse or absence of judgment, without the request or denial of medical assistance but require a University response or intervention. Use of controlled substances in association with inappropriate behavior including, but not limited to:

• verbal abuse;

• physical abuse;

• failure to comply with a University or other law enforcement official;

• destruction of property;

• any other behavior that violates the Student Code of Conduct of the University;

• a pattern of recurring episodes of alcohol and/or other drug-related violations of the Student Code of Conduct;

• intoxication to the point of endangering one’s own health or safety regardless of age;

• any possession or use on campus of paraphernalia used to facilitate the rapid consumption of alcohol;

• disruptive behavior beyond an individual’s control due to intoxication.

Students that do receive medical assistance, call for assistance on behalf of another student, or clubs or organization that seek assistance may not receive sanctions under the medical amnesty policy. Positive results from random drug testing will be considered a violation of probation and will be referred to the Senior Director of Community Standards.

Controlled Substance Paraphernalia: The illegal possession and/or use of manufactured or homemade drug paraphernalia, regardless if used or new includes, but is not limited to, roach clips, bongs, hookah pipes, grinders, pipes, vaporizers, digital scale, empty THC cartridges, or rolling papers, while on University property or while attending a University related function is prohibited. Positive results from random drug testing will be considered a violation of probation and will be referred to the Senior Director of Community Standards.

Possession/Consumption: The illegal possession and/or use of any narcotic drug, hallucinogenic drug, or other controlled substance by any person on University property or at University-related functions is prohibited. This includes medication that is in a student’s possession without a prescription or that is prescribed to another individual but is in the possession of another student. Positive results from random drug testing will be considered a violation of probation and will be referred to the Senior Director of Community Standards.

Delta 8 and CBD: The possession and/or use of Delta 8 or CBD product with proof of purchase will be adjudicated separately from possession/consumption.

Presence: Knowingly remaining in the presence of a controlled substance while in a residence hall room/suite.

Illegal Manufacturing. Manufacturing is defined as the production, preparation, or processing of any controlled substance by extracting the substance from its natural origin, by chemical processes, or other means. Manufacturing is also defined as the packaging or repackaging of a controlled substance or the labeling or relabeling of the controlled substance’s container.

The manufacturing of a counterfeit or a simulated substance includes the mixing,

compounding, encapsulating, or tableting of the counterfeit or the simulated substance.

North Carolina Statutes. Article 5 of Chapter 90 of the North Carolina General Statutes makes it unlawful for any person to manufacture, sell, deliver, or possess with the intent to manufacture, sell, or deliver drugs designated as “controlled substances.” Sanctions include terms of imprisonment and heavy fines.

United States Statutes. It is a violation of federal law to possess, manufacture, or distribute a controlled substance. A student found responsible of possessing a controlled substance may be subject to some or all of the following sanctions under federal law. Portions of the summary which follows were provided by the federal government. Although the summary represents a goodfaith effort to provide information, High Point University does not guarantee that it is error-free or exhaustive.

§ 18 U.S.C. 922(g) Conviction: Ineligibility to receive or purchase a firearm.

§ 21 U.S.C. 844(a) First conviction: Imprisonment for up to one year, a fine of at least $1,000 but not more than $100,000, or both.

After one prior drug conviction: Imprisonment for at least 15 days but not more than two years, a fine of at least $2,500 but not more than $250,000, or both. After two or more prior drug convictions: Imprisonment for at least 90 days but not more than three years, a fine of at least $5,000 but not more than $250,000, or both. See special sentencing provisions for possession of crack cocaine.

§ 21 U.S.C. 844(a) Civil fine of up to $10,000.

§ 21 U.S.C. 862(b) Denial of federal benefits, such as student loans, grants, contracts, and professional and

commercial licenses, up to one year for first offense, up to five years for second and subsequent offenses.

§ 21 U.S.C. 853(a)2 and 881(a)7 Forfeiture of personal and real property used to possess or to facilitate possession of a controlled substance if that offense is punishable by more than one year imprisonment.

See special sentencing provisions for the possession of crack cocaine.

§ 21 U.S.C. 881(a) Forfeiture of vehicles, boats, aircraft, or any other conveyance used to transport or conceal a controlled substance. [Vehicles may be impounded in cases involving any controlled substance in any amount.]

Special sentencing provisions for possession of crack cocaine. Mandatory at least five years in prison, not to exceed 20 years, and fine of up to $25,000, or both, if (a) first conviction and the amount of crack possessed exceeds five grams; (b) second crack conviction and the amount of crack possessed exceeds three grams; (c) third or subsequent crack conviction and the amount of crack possessed exceeds one gram.

Miscellaneous. Authorization to revoke certain federal licenses and benefits, e.g., pilot licenses, public housing tenancy, are vested within the authorities of individual federal agencies.

Cyber Harassment/Bullying. Cyber harassment or bullying is the use of information and communication technologies to support deliberate, repeated, and hostile behavior by an individual or group that is intended to harm others. Cyber harassment or bullying can be as simple as continuing to send email to someone who has said they want no further contact with the sender, but it may also include threats, sexual remarks, sub-tweeting, use of fake profiles or phone numbers (ghosting), pejorative labels (i.e., hate speech), ganging up on victims by making them the subject of ridicule in forums, and posting false

statements as fact aimed at humiliation.

Cyber harassment or bullying may take many forms, including, but not limited to: disclosing other’s personal data (e.g. real name, address, or workplace/schools) at websites or forums; posing as another using their identity for the purpose of publishing material in their name that defames or ridicules; sending threatening and/or harassing emails, instant messages or other communications to a complainant; posting rumors or gossip; instigation of others to engage in similar behaviors toward a person or organization. Depending on the content of the information and/or images posted on line, violations of this nature may violate NC G.S. 14-190.5A.

Cyberstalking. Using electronic mail or electronic communication to convey any words or language threatening to inflict bodily harm to a person, or physical injury to the property of any person, or for the purpose of extorting money or other things of value from a person; to communicate to another repeatedly, for the purpose of abusing, annoying, threatening, terrifying, harassing, or embarrassing any person; to knowingly make any false statement concerning death, injury, illness, disfigurement, indecent conduct, or criminal conduct of the person electronically mailed or of any member of the person’s family or household with

the intent to abuse, annoy, threaten, terrify, harass, or embarrass is prohibited. If committed with the intent and for the purpose of abusing, annoying, threatening, terrifying, harassing, or embarrassing, the following examples may constitute cyberstalking:

• Unwanted/unsolicited email, phone calls, or text messages

• Unwanted/unsolicited talk request in chat rooms

• Disturbing messages on online bulletin boards

• Unsolicited communications about a person, their family, friends, acquaintances, and coworkers

• Identity theft (using someone’s Social Security number to obtain credit cards fraudulently in their name)

• Sending/posting disturbing messages with another user name

Cyberstalking may also violate North Carolina criminal law (NCGS§ 14-269.3).

Action. Students who believe that such behavior is occurring, should notify HPU Police/Security immediately by calling 336841-9111.

Deception. Knowingly using an element of

another person’s identity with the intent to harm, falsify, and/or gain access to people or information one would not otherwise have access to. Deception can include, but is not limited to, altering University Staff/Faculty emails, forging University documents, or knowingly providing false information for federal documents (i.e. financial aid or scholarships).

Decorum-Inappropriate Behavior. Defined as any unreasonable or reckless conduct by an individual or organization that is inherently or potentially unhealthy or unsafe to other individuals or property. Behavior(s) that fail to live up to the expectations of a High Point University student. Behavior that is unreasonable in the time, place, and manner in which it occurs. Any unruly behavior or unauthorized activity which unnecessarily disturbs or infringes upon the privacy, rights, privileges, health, or safety of other persons or their properties is prohibited.

Decorum Disruption. No person or organization may interfere or disrupt normal activity and operations of, or promote the interference or disruption of community members in an academic setting that negatively affects the education experience or the educational mission of the University. Any form of expression that interferes with such activities and operations or invades the rights of persons is prohibited. Disruptive behavior may include, but is not limited to: use of electronic devices when not approved, verbal outbursts, unnecessarily disturbing the class from the subject matter or discussion, or harassing behavior.

Decorum-Fighting. Fighting, physical abuse, or endangerment of other’s safety is prohibited. This can include, but is not limited to, pushing, rough-housing, shoving, or tripping. A student may be justified in using force against another

student when and to the extent that the person reasonably believes that the conduct is necessary to defend him/herself against the others’ imminent use of force. A preemptive act is not considered selfdefense. Self-defense is limited to blocking and removing one’s self from the area by reasonable means.

DUI/DWI. Driving Under the Influence/ Driving While Intoxicated (DUI/DWI): Students who operate motor vehicles (including, but not limited to, passenger vehicles, motorcycle, motorized bicycles, scooters, Vespa, or golf cart) after consuming alcohol while under under 21, or over the legal limit (.08) for those over 21. This can also include being under the influence of illegal or misused substances. Instances where students operate motor vehicles under the influence with passengers in the vehicle, or where others are injured or could have been injured by such an action, shall be considered especially egregious.

Failure to Comply. Failure to comply with the directives of High Point University officials (security, faculty, residence life, and housing staff, etc.) or other appropriate off-campus authorities, including law enforcement officials acting in the performance of their duties, is a serious offense. Such conduct as failure to provide ID and disrespectful, uncooperative, abusive, or threatening behavior in and out of the classroom will be dealt with severely. Other examples of failure to comply:

• When directed to do so, students shall appear before University official or student conduct bodies;

• Disregarding the terms of a sanction by failing to uphold any requirements or deadlines related to sanctions in place due to a previous Conduct Code violation policy. This includes, but is not limited to, any program requirements, counseling requirements, random drug testing, etc.;

• Failure to comply with a random drug test (positive test or failure to complete the test) will result in extended random drug testing, disciplinary probation, parental notification, and substance education assessment.

Additionally, failure to comply includes, but is not limited to: any directive of the Office of Community Standards including all assigned sanctions, not just those linked to Disciplinary Probation (substance abuse assessment with a licensed clinician, Substance Education, Random Drug Tests); compliance with any University housing contracts, Terms of Participation, and Behavioral Contracts.

Fire Safety. Tampering with or misuse of fire alarm and firefighting equipment shall be prohibited and may result in university or criminal sanctions. Causing preventable and repeated fire alarms may result in university sanctions. Students who fail to evacuate buildings during alarms or who obstruct the evacuation of others or of first responders may be held responsible under this policy. The possession or use of fireworks or other explosives is prohibited. Violations of this policy may result in criminal charges as deemed appropriate by local law enforcement. High Point University adheres to the requirements set forth by the High Point Fire Department and North Carolina Fire Code. For questions, please contact the EHS Department by emailing safety@highpoint. edu.

Fireworks. The possession or use of fireworks or other explosives on University property is prohibited.

Forgery/Fraud. Students who possess or create false, altered, or fabricated materials for the purpose of deception of another. This may include, but is not limited to identification, university and/or admissions documents, or timecards.

Harassment. All forms of harassment are strictly prohibited.

Harassment is any activity by any individual, group, or organization which is intended to annoy, antagonize, or exhaust other persons. Such activities include, but are not limited to, frequent name calling, degradation of character, prank calls, or other activities which, by nature, are so profound as to cause or potentially cause mental anxiety, mental distress, panic, human degradation, public embarrassment, and/or humiliation.

Students who believe that they are being harassed should, when feasible, first clearly advise the other student, if known, that the behavior is unacceptable. If the behavior continues or if the student is unknown, the student should then consult with the Vice President for Student Life, the Senior Director of Community Standards and Care, or with another University administrator who shall seek investigation and resolution of the conflict.

Hazing. High Point University prohibits hazing by all students and campus organizations. Hazing is contrary to the institutional values and goals of High Point University and may be a criminal offense in the State of North Carolina and will not be tolerated. If hazing occurs, disciplinary action will be taken against the individual(s) involved and/or the organization/team.

Definition – any action or situation that involves potential members/new members/initiates/new team members that jeopardizes the student’s psychological, emotional, and/or physical well-being regardless of the person’s willingness to participate. High Point University defines three types of hazing:

1. Subtle hazing – behaviors that emphasize a power imbalance between potential/new members/initiates/new team members and other members of the group or team.

2. Harassment hazing – behaviors that

cause emotional anguish or physical discomfort in order to feel like a part of the group. Harassment hazing confuses, frustrates, and causes undue stress to the potential/new members/initiates/new team members.

3. Violent hazing – behaviors that have the potential to cause physical and/or emotional or psychological harm.

Daily Time Restrictions

• New members/initiates/new team members activities are prohibited between 2 a.m. and 7 a.m.

Length of New Member Education

• New member education programs must be completed within guidelines provided by inter/national headquarters and/or governing bodies.

Specific Prohibited Activities (this list is not all inclusive)

New members are not to perform acts of servitude at any time during the new member education process. Examples are not limited to: sober driving, pickup/drop off service, delivery of meals/drinks/packages to members, running errands for members, or cleaning residences such as rooms, apartments, or chapter house.

• New members are not to be contacted in any manner and asked for favors of any kind.

• Any new member educational events must be alcohol free.

Any member of the campus community found to be participating in hazing activities, including hazing activities for chapters/teams other than their own, are subject to charges of individual and/or chapter-wide charges of hazing and subject to sanctioning.

The State of North Carolina defines hazing in N.C. Statutes 14.35-14.36 as “to annoy any student by playing abusive or ridiculous tricks upon him; to frighten, scold, beat, or

harass him; or to subject him to personal indignity.” Any violation constitutes a Class 2 Misdemeanor. State law requires that the faculty or governing board of a college or school expel any student convicted of hazing in criminal court.

Ways to report hazing behavior:

Campus Police/Security 336-841-9112

HPU Hazing Hotline 336-841-4699

Director of Fraternity and Sorority Life

336-841-9618

Office of Student Life 336-841-9231

Online at: https://cm.maxient. com/reportingform.

php?HighPointUniv&layout_id=6

Insubordination. Verbal abuse of a faculty or staff member. This includes resisting, delaying, or obstructing them in the execution of their duties or failing to follow direction from a faculty or staff member.

Intimidation. To act in a manner that causes unreasonable pressure and/or invokes fear in a target person (or persons) in order to compel or deter certain activity or behavior by the target or compels them to do something.

Lying. To deliberately tell an untruth. Students who knowingly provide false information to a member of the University community, including fellow students, faculty, staff, security, or the University Conduct Board shall be held responsible under this policy.

Misappropriation. Misappropriation is the act of taking, without right or leave, that which belongs to another. If the property is sold, the seller remains responsible; but the buyer is also responsible.

In addition to ordinary theft of personal or public property, misappropriation includes, but is not limited to:

• improper removal of furnishings or other items from public areas;

• improper copying of computer software/programs;

• improper removal of University signs or door plates;

• copying or showing of videos in violation of copyright laws;

• improper removal of items from vending machines;

• eating in campus dining facilities without paying;

• improper removal of food or other items from The Café or The Market;

• improper removal of items from the library;

• unauthorized access to information technologies;

• falsifying time cards;

• misappropriation of corporate or public property (e.g., signs, crates, carts).

Misappropriation is a violation of both the University Conduct Code and the University Honor Code. Therefore, where a student is accused, the Senior Director of Community Standards, Director of Community Standards, or the Vice President for Student Life, at her/his discretion, may charge a student with the violation of either.

Misuse of University ID. Use of another student, faculty, or staff member’s Passport ID or state issued ID is strictly prohibited.

Obstruction. Students who prevent the safe or normal operation of campus and its members. University Officials include Residence Life staff, HPU Police/Security, University faculty, and staff.

Obstruction of Emergency Response. Students who obstruct entry/exits of buildings or disregard emergency instruction by a University, Law Enforcement, or other Emergency Responder.

Obstruction of University Official. Students who prevent a University Official from completing their job-required duties or prevent University Officials from maintaining

campus safety/orderly operations.

Retaliation. No student shall retaliate against any student, faculty, staff, or member of the community for any reason, including, but not limited to filing a report with Police/ Security, alleged violation of the Code of Conduct/Honor Code, or the University’s policies regarding Bias or Title IX, or Sexual Misconduct. Actions that threaten, harass, intimidate, or discriminate against another for filing a report or participating in an investigation or student conduct process is expressly prohibited.

Smoking. High Point University is a tobaccofree campus. The following is a summary of health risks associated with the use of tobacco. Although nicotine is addictive, most of the severe health effects of tobacco use comes from other chemicals. Tobacco smoking can lead to lung cancer, chronic bronchitis, and emphysema. It increases the risk of heart disease, which can lead to stroke or heart attack. Smoking has also been linked to other cancers, leukemia, cataracts, and pneumonia. All of these risks apply to use of any smoked product, including hookah tobacco. Smokeless tobacco increases the risk of cancer, especially mouth cancers. In order to continue to provide a healthy and clean atmosphere for all residents, the University prohibits smoking and is a tobacco-free community.

E-cig Policy. High Point University is a tobacco-free campus. In order to continue to provide a healthy and clean atmosphere for all residents, the University also prohibits the use of electronic cigarettes which includes vapes, vaping, and Juul’s.

Solicitation. Solicitation of donations, business, or advertising the sale of items without express written permission from the Vice President for Student Life or designee is prohibited. Participation in approved fundraising events is not considered a violation of this policy.

Sunbathing. Sunbathing should take place in University pool areas. Students are prohibited from utilizing the lawn in front of Roberts Hall for sunbathing.

Tampering of Property and University Equipment. No University equipment may be moved, altered, or affected without University permission.

Unauthorized Entry/Trespass. Entering into a building, residential space, office, or other areas not designated for student use or public access without proper authorization when the room or space is locked is prohibited. This can include, but is not limited to: attic spaces, basements, balcony or roof areas, utility closets, and other areas of the residence hall/house any academic or instructional facility after hours or that should not be accessed by students whether locked or unlocked.

Entry to any other prohibited University Managed property on or off campus (including construction sites) shall be a violation of this policy. Students who enter spaces through means other than the main door (ex. window) shall be held responsible under this policy. This includes areas classified as restricted. Except in case of fire, you may not use fire escapes; you may not sit on or hang from windowsills, and you may not access ledges or roofs. Students may not place items in/on or out of windows such as signs, banners, flags, clothing, window decals, etc.

Unauthorized Party. There is to be no more than one (1) guest per resident present within any property at a time, with the exception of University approved events held in Greek Village residential facilities. Each student is allowed one (1) guest. (i.e. If a unit holds seven (7) residents, each resident can have one (1) guest. This does not mean that one (1) resident can have seven (7) guests.) The only exception to this rule is family guests. A student can have more than one family member

guest(s) on campus. The family member(s) must be registered and only one family member can be considered an overnight guest of the resident’s room. In addition to the ratio violation, other elements of an unauthorized party can include: underage drinking, common source containers, drinking games, DJ/music equipment, etc.

University Safety. Failing to stop at a security checkpoint, violating perimeter security, allowing an unknown person to follow you into a card access protected area, propping or taping a door lock, or failing to comply with other established security policies.

Loitering/Solicitation. For your protection, loitering and solicitation are specifically prohibited. If you encounter people loitering or soliciting in your residence hall, you should contact a member of Student Life or call campus Police/Security at 336-841-9112.

Weapons. The University prohibits possession or carrying of weapons of any kind on campus, whether openly or concealed regardless of permit. Weapons include, but are not limited to, any gun, rifle, pistol, firearm of any kind (including BB guns, air rifle, obreez, or pistol), dynamite-cartridge, explosive of any sort, bomb, stun gun, taser, grenade, bowie knife, pocket knife with a 4-inch or longer blade, switchblade, or gravity knife (ex. butterfly knife), dagger, slingshot, razors, or razor blades (except for shaving), and any sharp pointed or edged instrument (except for tools which are non-bladed or instructional supplies used for instruction, food preparation, or maintenance of University property), mace, brass knuckles, sword, bow (composite or otherwise), club or bludgeon, collapsible baton or night stick, bow staff, nunchucks, or ammunition of any kind. Decommissioned or inoperable firearms are prohibited.

Any item as classified as a weapon under North Carolina law (NCGS § 14-269.2) is prohibited. Students who are found in possession of such an item may be referred to Law Enforcement as well as the Office of Student Life. Any item used in a threatening or harmful manner that may cause injury to another person or property may be charged under this policy.

Nerf guns are permitted, but if any student is found to cause a disruption or bodily harm the item will be confiscated and destroyed.

Students who are engaging in university approved performance pieces may request approval for prop items that may imitate prohibited items from the Chief of Police/ Security.

Any and all prohibited weapons not confiscated by police pursuant to be a criminal charge shall be confiscated by Police/Security and not returned.

Pepper spray may be carried in quantities of 1.5 oz or less. The use of pepper spray is only permitted for self-defense purposes. Any other use will be considered a violation of the weapons policy.

Confiscation. When prohibited by University policy or by federal, state, or municipal statutes, the University reserves the right to confiscate such prohibited personal property, including, but not limited to, safes, lock boxes, appliances, pets, weapons, drug paraphernalia, flammable items, and materials which compromise the health, safety, or security of residents. Property confiscated by HPUCPS may not be returned.

Criminal charges. If a student is charged with a felony they may be banned, restricted, or suspended from campus at the discretion of the Senior Director of Community Standards or Director of Community Standards until the matter is adjudicated.

Statement on Parental Notification.

All student educational records are protected by the Family Educational Rights and Privacy Act (FERPA) of 1974. The University reserves the right to contact the parent(s) and or guardian(s) of a student found responsible for alcohol or drug related incidents, or in cases of suspension or expulsion, or in instances where the health or safety of their student is in question. This notification will occur only after the conduct process has made a determination of responsibility.

Inclusivity at HPU

High Point University is committed to fostering an inclusive learning and living community that welcomes and respect all students, faculty, and staff of all races, ethnicities, religions, genders, sexual orientations, sexual identities and gender expressions, abilities, classes, ages, and political ideas. We recognize that diversity also includes a range of geographic locations, communication styles, family makeup, educational background, military service, and other unique life experiences.

While High Point University is committed to the principles of free speech and free expression, each member of our community is responsible for engaging in ways that reflect civility, character, and care. It is our expectation that all members of our community engage with one another within the context of these guiding principles:

Civility

As members of the HPU Community, we are responsible for maintaining a positive campus climate in which all are treated with civility. This standard of respect fosters a sense of belonging and a spirit of inclusivity that all students, faculty, and staff need and deserve to thrive here at HPU.

Character

At HPU, all students, faculty, and staff are expected to operate with high moral character as we interact with others. We are to exercise integrity, fairness, and equality while learning, working, and living on campus.

Care

All members of the HPU community play a role in upholding our University mission of “every student receiving an extraordinary education in an inspiring environment with caring people.” We are called to care for one another, for our University, and for our community.

Nondiscrimination Statement

High Point University shall not discriminate on the basis of race, color, national origin, sex, disability, religion, age, genetic information, veteran status, gender identity or expression, or sexual orientation in the administration of policies and programs involving admissions, educational services, financial aid, or other activities generally provided to undergraduate or graduate students at the University.

The commission of any offense that is motivated by the race, gender, sexual orientation, religion, national origin, cultural background, disability, or any other defining characteristic of an individual or group of individuals is prohibited. Such offenses are enforceable under the Student Guide to Campus Life.

HPU, through its nondiscrimination policy, prohibits discrimination based on gender identity or expression. HPU is committed to providing safe and appropriate housing for all students, including those who self-identify as transgender or gender non-conforming. While HPU generally assigns housing based on the sex listed on a student’s admissions materials, students seeking a housing assignment based on gender that varies from the sex listed on their admissions materials may contact the

Office of Student Life to request a housing accommodation that best meets their needs and the needs of the residential community. Additionally, High Point University has gender-neutral bathrooms on campus.

Bias Incidents

High Point University does not tolerate or condone acts of bias and/or hate that evoke harm to our campus community or the well-being of our students, faculty, or staff.

Bias. A bias-incident is defined as language or actions that demean, degrade, threaten, or harass an individual or group based on their actual or perceived race, national or ethnic origin, ancestry, religion, sexual orientation, gender identity, gender expression, disability, or status as a military veteran. Should the incident involve sexual offenses or sex-based/gender-based discrimination, it should be reported directly to the Title IX Coordinator. Bias incidents are intentional and unintentional behavior that includes, but are not limited to, name-calling, stereotyping, belittling, inappropriate joking, paraphernalia, and excluding others based on their identity. Such behavior creates an unfavorable, unsafe, and unwelcoming environment for members within our campus community.

Bias incidents have the potential to be a violation of university policy, state, and/or federal law.

Bias Incident Reporting

We welcome students, faculty, and staff to report bias incidents as we strive to make High Point University safe and welcoming for all. Bias incidents can be reported online via the online Bias Reporting Form or directly to our Senior Director of Multicultural Affairs. Should the incident involve sexual misconduct, intimate partner violence, or sex-based/gender-based discrimination, it should be reported directly to the Title IX Coordinator.

All bias reports will be reviewed by our Senior Director Multicultural Affairs and Bias Response Team to gather information, provide support, guide mediation, and achieve resolution. In the event that behavior, actions, and/or language is determined to be a potential violation of our university policies, incidents will be referred to the conduct process for adjudication. In determining appropriate sanction(s), the University must examine and consider a number of factors, including, but not limited to:

• the level of risk or harm to the community;

• the nature and seriousness of the offense;

• an apparent pattern of conduct including previous violations of this policy.

A person who reports a bias incident has full discretion to disclose their identity, or remain anonymous, to the involved parties unless otherwise mandated by law or university policy. The Senior Director of Multicultural Affairs and respective offices will support the affected person(s) throughout the investigative process and provide resources and/or educational opportunities to the responding party. The affected person(s) may withdraw their complaint at any time, but this may limit the University’s ability to thoroughly investigate and respond to the reported incident. While anonymous reporting is available, it may prohibit the capacity of the university to conduct a full investigation of the incident and/or sanction a responsible party.

Members of the High Point University community found responsible of bias motivated conduct should expect a combination of sanctions, up to and including civility education, disciplinary probation, suspension, or expulsion.

Violations Motivated by Race, Gender, Sexual Orientation, Religion, Disability, and Other Factors Specified

in the University

Nondiscrimination Statement

Bias-Motivated Assault. An overt act or attempt, or the unequivocal appearance of attempt, with force and violence to immediately physically injure another person based upon their actual or perceived age, gender, gender identity, sexual orientation, genetic information, religion, ethnicity, race, citizenship status, national origin, parental status, disability, status as a survivor of domestic violence, status in the uniformed services of the United States, or any other protected characteristic.

Students who engage in an unwanted attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury may be charged with an Aggravated Assault under this policy. This type of assault is sometimes accompanied by the use of a weapon, and may have the ability to produce death or great bodily harm.

A student may be justified in using force against another student when and to the extent that the person responsible believes that the conduct is necessary to defend him/herself against the other imminent use of force.

Bias-Motivated Retaliation. Intimidation, threats, or harassment against someone who has reported a bias incident or cooperating with the investigation of a bias incident.

Bias-Motivated Arson. Any willful or malicious burning or attempting to burn, with or intent to defraud, a symbol with cultural and/or historical significance, a University house or residence, educational/ administrative building, University property, motor vehicle both personal or University owned or, personal property of another.

Bias-Motivated Threats. Any written or verbal threat of violence or actions that are communicated, issued, or conducted on the basis of race, gender, sexual orientation, religion, disability, and other factors outlined in the nondiscrimination statement via any medium (including electronic communication and social media).

Bias-Motivated Vandalism. An action motivated by race, gender, sexual orientation, religion, or disability involving deliberate destruction of or damage to public or private property.

Discrimination. Students can expect to participate fully in the University community without discrimination as defined by federal, state, or University regulations. Any unfair

distinction, treatment, or detriment to an individual compared to others that is based upon an individual’s actual or perceived race, gender, sexual orientation, religion, national origin, cultural background, disability, or defining characteristic(s). Such conduct has the purpose or effect of unreasonably interfering with an individual’s work, living on campus, access to opportunities at High Point University, or educational performance.

Hate Speech. Verbal or written speech including via email, text message, group message applications, and/or social media that is intended to vilify, humiliate, or incite discrimination or violence against an individual or group based on an actual or perceived trait or attribute, such as age, gender, gender identity, sexual orientation, genetic information, religion, ethnicity, race, citizenship status, national origin, parental status, disability, status as a survivor of domestic violence, status in the uniformed services of the United States, or any other protected characteristic.

Hate Crime. An offense against a person or property motivated in whole or in part by

an offender’s bias against actual or perceived race, gender, sexual orientation, gender expression, religion, national origin, cultural background, disability, or any other defining characteristic of an individual or group of individuals is prohibited. For Clery Act purposes, Hate Crimes include any of the following offenses that are motivated by bias: murder and nonnegligent manslaughter, sexual assault, robbery, aggravated assault, burglary, motor vehicle theft, arson, larceny theft, simple assault, intimidation, and/or destruction/damage/vandalism of property.

Pregnant and Parenting Students

High Point University (HPU) is committed to creating and maintaining a community where all individuals enjoy freedom from discrimination, including discrimination on the basis of sex, as mandated by Title IX of the Education Amendments of 1972 (Title IX). Sex discrimination, which can include discrimination based on pregnancy, marital status, or parental status, is prohibited and illegal in admissions, educational programs and activities, hiring, leave policies, employment policies, and health insurance coverage. HPU hereby establishes a policy and associated procedures for establishing the protection and equal treatment of pregnant individuals, persons with pregnancy-related conditions, and new parents.

Scope of Policy

This policy applies to all aspects of HPU’s program, including, but not limited to, admissions, educational programs and activities, extracurricular activities, hiring, leave policies, employment policies, and health insurance coverage.

Definitions

a. Caretaking: caring for and providing for the needs of a child.

b. Medical Necessity: a determination made by a health care provider (of the student’s choosing) that a certain course of action is in the patient’s best health interests.

c. Parenting: the raising of a child by the child’s parents in the reasonably immediate postpartum period.

d. Child: Student’s biological, adopted, foster child, or legal ward.

e. Pregnancy and Pregnancy-Related Conditions: include (but are not limited to) pregnancy, childbirth, false pregnancy, termination of pregnancy, conditions arising in connection with pregnancy, and recovery from any of these conditions.

f. Pregnant Student/Birth-Parent: refers to the student who is or was pregnant.

This policy and its pregnancy-related protections apply to all pregnant persons, regardless of gender identity or expression.

g. Reasonable Accommodations: (for the purposes of this policy) changes in the academic environment or typical operations that enables pregnant students or students with pregnancy-related conditions to continue to pursue their studies and enjoy the equal benefits of HPU.

Privacy

As with disability accommodations, information about pregnant students’ requests for accommodations will be shared with faculty and staff only to the extent necessary to provide the reasonable accommodation. Faculty and staff will regard all information associated with such requests as private and will not disclose this information unless necessary. Administrative responsibility for these accommodations lies with the Title IX Coordinator, who will maintain all appropriate documentation related to accommodations.

Participation in Classes and Programs

Students are encouraged to work with their

faculty members and HPU’s support systems to devise a plan for how to best address the conditions as pregnancy progresses, anticipate the need for leaves, minimize the academic impact of their absence, and get back on track as efficiently and comfortably as possible. The Title IX Coordinator will assist with plan development and implementation as needed.

HPU and its faculty, staff, and other employees will not require students to limit their studies as the result of pregnancy or pregnancy-related conditions. Faculty are encouraged to allow students to take short-term absences related to pregnancy and pregnancy-related conditions and/or parenting. Such requests must be addressed without regard to the student’s sex or gender.

To the extent possible, HPU will take reasonable steps to ensure that pregnant students who take a short-term absence or a leave of absence will return to the same position of academic progress that they were in when they took leave, including access to the same course catalog that was in place when the leave began.

In situations such as clinical rotations, performances, labs, and group work, the institution will work with the student to devise an alternative path to completion, if possible. In progressive curricular and/or cohort-model programs, medically necessary leaves are sufficient cause to permit the student to shift course order, substitute similar courses, or join a subsequent cohort when returning from leave.

Reasonable Accommodation of Students Experiencing Pregnancy, Childbirth, Or Related Conditions

Students must be afforded reasonable academic accommodations due to pregnancy and related medical conditions, to the extent that such accommodations would not result in a fundamental alteration

of the academic program or impose an undue burden on the university.

Students with pregnancy-related disabilities, like any student with a short-term or temporary disability, are entitled to reasonable accommodations so that they will not be disadvantaged in their courses of study or research and may seek assistance from the Title IX office. No artificial deadlines or time limitations will be imposed on requests for accommodations, but HPU is limited in its ability to impact or implement accommodations retroactively.

Reasonable accommodations may include, but are not limited to:

1. Providing accommodations requested by a pregnant student to protect the health and safety of the student and/ or the pregnancy (such as allowing the student to maintain a safe distance from hazardous substances);

2. Making modifications to the physical environment (such as accessible seating);

3. Providing mobility support;

4. Excusing medically necessary absences (this must be granted, irrespective of classroom attendance requirements set by a faculty member, department, or division);

5. Granting leave per HPU’s medical leave policy or implementing incomplete grades for classes that will be resumed at a future date; or

6. Providing for extensions on assignments, postponement of quizzes and exams, and excused absences for medical appointments and for related medical conditions for as long as the student’s medical provider deems medically necessary.

7. Affording the opportunity to make up any work missed due to pregnancy or related medical conditions, including

class participation and attendance credits, if the grading system in a course is based in part on class participation or attendance.

Inclusion of an accommodation in this list does not mean it would be a reasonable accommodation under all situations.

The Title IX Coordinator has the authority to determine that such accommodations are necessary and appropriate, and to inform faculty members of the need to adjust academic parameters accordingly.

Prohibited Conduct (Harassment, Retaliation, or Discrimination)

Harassment, retaliation, and discrimination based on pregnancy and related medical conditions, or parenting status are prohibited.

Discrimination is any unlawful distinction, preference, or detriment to a student or applicant as compared to others that is based on the student’s or applicant’s pregnancy or related medical condition and that is sufficiently serious to unreasonably interfere with or limit the student’s or applicant’s ability to participate in, access, or benefit from the university’s educational programs, services, or activities (e.g., admission, academic standing, grades, assignments, campus housing, financial assistance).

Students affected by pregnancy or related medical condition must be offered benefits and services equivalent to those provided to other students with a temporary medical condition.

Discrimination also includes any unlawful distinction, preference, or detriment to a parenting student or applicant as compared to other parenting students that is based on the student’s sex or gender.

Harassment is a type of discrimination that

occurs when verbal, physical, electronic, or other conduct based on a student’s or applicant’s pregnancy or related medical condition or based on sex or gender related to parenting interferes with that student’s educational environment (e.g., admission, academic standing, grades, assignments) or participation in a university program or activity (e.g., campus housing).

Examples of harassment may include, but are not limited to, sexual jokes, comments, or name-calling related to pregnancy and related medical conditions, or on the basis of sex or gender related to parenting; comments about an individual’s intellectual or physical ability to complete coursework or commitment to their education or future profession due to pregnancy and related medical conditions, or parenting; withholding or threatening to withhold research funding or scholarships due to pregnancy and related medical conditions, or on the basis of sex or gender related to parenting; calling a pregnant individual sexually-charged names; spreading rumors about a pregnant individual’s sexual activity; and any other unwelcome behavior based on a student’s pregnancy and related medical conditions or based on sex or gender related to parenting that would be sufficiently serious to interfere with the student’s ability to fully participate in the educational environment.

Retaliation is acts or words taken against an individual because of the individual’s participation in a protected activity that would discourage a reasonable person from engaging in protected activity.

Protected activity includes an individual’s good faith:

(i) participation in the reporting, investigation, or resolution of an alleged violation of this policy;

(ii) opposition to policies, practices, or actions that the individual reasonably believes are in violation of this policy; or

(iii) requests for accommodations on the basis of pregnancy and related medication conditions or exercising the right to such

accommodations. Retaliation may include intimidation, threats, coercion, or adverse employment or educational actions.

Complicity is any act that knowingly aids, facilitates, promotes, or encourages the commission of prohibited conduct by another person.

The responsible should expect the sanctions ranging from a warning to expulsion/ termination.

Incidents will be reviewed by the Title IX Coordinator and referred to the appropriate process (i.e., conduct, human resources, etc.) for adjudication.

Contact Information

Nicole Rios

Title IX & 504 Coordinator

Couch Hall 327, 336-841-9138

nrios@highpoint.edu/TitleIX@highpoint.edu

Title IX and Sexual Misconduct Grievance Policies

In accordance with Title IX, 34 CFR Part 106, and university standards, High Point University is committed to operating educational programs and activities that are free from sex-based and gender-based discrimination and sexual misconduct. This mission also extends to admissions and employment. HPU takes all allegations of sex-based and gender-based discrimination and sexual misconduct seriously. We welcome your involvement in fostering a campus community that strives to prevent sex-based and gender-based discrimination and sexual misconduct in all their forms and to compassionately respond to and support the parties involved.

The Title IX Coordinator has the primary responsibility for coordinating High Point University’s efforts related to the intake, investigation, resolution, and implementation of supportive measures to stop, remedy, and prevent discrimination, harassment, and retaliation prohibited under this Policy.

The Title IX Coordinator can answer questions and address any concerns about Title IX, 34 CFR Part 106, and university policy. Inquiries about the application of Title IX and 34 CFR Part 106 may also be referred to the Assistant Secretary at the Office for Civil Rights (U.S. Department of Agriculture, 1400 Independence Avenue, SW, Washington, DC 20250, Mail Stop 0115, phone: (202) 720-3808). High Point University’s grievance process can be found below and on High Point University’s Title IX and Sexual Misconduct webpage (www.highpoint.edu/title-ix).

Reporting a Discrimination, Harassment, and Retaliation

A report of a violation of High Point University’s Title IX and Sexual Misconduct policies may be reported at any time, regardless of the length of time between the alleged offense and the decision to report. Students may choose to make an anonymous report. High Point University encourages reporting so that we can provide individuals with support and resources. Complainants also are encouraged to report incidents of sexual offense to the local police department.

Reporting carries no obligation for the Complainant to initiate a formal complaint or investigation. High Point University observes

Complainants’ requests to forgo a formal investigation unless there is a compelling threat to health or safety. A compelling risk to health and/or safety may result from evidence of patterns of misconduct, predatory conduct, threats, abuse of minors, use of weapons, and/ or violence.

An individual can submit a report using the reporting form on the HPU Title IX and Sexual Misconduct website or by contacting the following resources at any time:

Title IX & 504 Coordinator

Couch Hall 327, 336-841-9138

nrios@highpoint.edu/TitleIX@highpoint.edu

336-841-907

nhundt@highpoint.edu

After normal business hours and weekends, you can also contact HPU Police/Security at 336-841-9111 to reach staff on call for an immediate response.

Anonymous Report

An individual can submit an anonymous report using the reporting form on the HPU Title IX and Sexual Misconduct website (www.highpoint.edu/title-ix).

The purpose of an anonymous report is to comply with the reporter’s wish to keep the matter private, while taking available and reasonable steps to ensure the future safety of the Complainant and others. With such information, the University can keep an accurate record of the number of incidents, determine where there is a pattern of misconduct with regard to a particular location, method, or individual, and alert the campus community to potential danger. Anonymous reports are accepted but can give rise to a need to investigate to determine if the parties can be identified. If not, no further formal action is taken, though measures intended to protect the community may be enacted. HPU tries to provide supportive measures to all Complainants, which may be impossible with an anonymous report that does not identify the Complainant.

Because reporting carries no obligation to initiate a formal response, and because HPU respects Complainant requests to dismiss complaints unless there is a compelling threat to health and/or safety, the Complainant is largely in control and should not fear a loss of confidentiality by making a report that allows HPU to discuss and/or provide supportive measures.

If the Complainant decides to file a complaint anonymously, the University encourages the individual to seek out the available medical and mental health resources listed in the Student Guide to Campus Life.

Required Reporting

High Point University employees (faculty, staff, administrators), except for the oncampus confidential resources detailed below, are expected to report sex-based discrimination, harassment, and/or retaliation to the Title IX Coordinator. HPU employees who are required to report to the Title IX Coordinator include, but are not limited to, the following:

• Faculty

• Office of Student Life Staff

• Resident Assistants

• Athletic Coaches

• Campus Police/Security

• Graduate Assistants

• Faculty Advisors

• Success Coaches

• Learning Excellence Specialists

On-Campus Confidential Resources

Office of Counseling Services: 336-888-6352

Minister to the University: 336-841-9241

Minister/Clergy in Residence: 336-841-9828

Minister/Clergy For Athletics: 336-307-1629

Manager of Chapel Programs: 336-841-9132

Student Health: 336-841-4683

Supportive Measures

High Point University will make available supportive measures to the parties. Supportive measures are available before or after the filing of a formal complaint, or where no formal complaint has been filed. Supportive measures are non-disciplinary, nonpunitive individualized services offered as appropriate, as reasonably available, and without fee or charge.

The University will maintain as confidential any supportive measures provided to the parties, to the extent that maintaining such confidentiality would not impair the ability of the University to provide the supportive measures.

These supportive measures may include, but are not limited to:

• Referral to counseling, medical, and/or other health care services;

• Referral to community-based service providers;

• Visa and immigration assistance;

• Student financial aid counseling;

• Education to the community or community subgroup(s);

• Altering campus housing assignment(s);

• Altering work arrangements for employees or student-employees;

• Safety planning;

• Providing campus safety escorts;

• Providing transportation accommodations;

• Implementing contact limitations (No Contact Orders) between the parties;

• Academic support, extensions of deadlines, or other course/program related adjustments;

• Timely warnings;

• Class schedule modifications, withdrawals, or leaves of absence;

• Increased security and monitoring of certain areas of the campus; and

• Any other actions deemed appropriate by the Title IX Coordinator.

Violations of No Contact Orders or other restrictions may be referred to appropriate student or employee conduct processes for enforcement or added as collateral misconduct allegations to an ongoing formal complaint under this Policy.

Jurisdiction

This policy applies to the education program and activities of HPU, to conduct that takes place on the campus or on property owned or controlled by HPU, at HPU-sponsored events, and in buildings owned or controlled by HPU’s recognized student organizations.

This policy also applies to off-campus and/ or to online conduct when the Title IX Coordinator determines that the conduct affects a substantial HPU interest.

Regardless of where the conduct occurred, a substantial HPU interest may include the following:

a. Any action that constitutes a criminal offense as defined by law. This includes, but is not limited to, single or repeated violations of any local, state, or federal law;

b. Any situation in which it is determined that there may be an immediate threat to the physical health or safety of any student or other individual;

c. Any situation that significantly impinges upon the rights, property, or achievements of oneself or others or significantly breaches the peace or causes social disorder; and

d. Any situation that is detrimental to the educational interests or mission of HPU.

The Respondent must be a member of HPU’s community in order for the Title IX/ Sexual Misconduct Grievance provisions to apply.

If the Respondent is unknown or is not a member of the HPU community, the Title IX Coordinator will assist the Complainant in identifying appropriate campus and local resources and support options, when criminal conduct is alleged, in contacting local or campus law enforcement if the individual would like to file a police report. Further, even when the Respondent is not a member of HPU’s community, supportive

measures, remedies, and resources may be accessible to the Complainant by contacting the Title IX Coordinator. In addition, HPU may take other actions as appropriate to protect the Complainant against third parties, such as barring individuals from HPU property and/or events.

When the Respondent is enrolled in or employed by another institution, the Title IX Coordinator can assist the Complainant in liaising with the appropriate individual at that institution, as it may be possible to allege violations through that institution’s policies. Similarly, the Title IX Coordinator may be able to advocate for a Complainant who experiences discrimination in an externship, study abroad program, or other environment external to HPU where sexual harassment or nondiscrimination policies and procedures of the facilitating or host organization may give recourse to the Complainant.

Definitions of Sexual Offenses

Sexual offense, as an umbrella category, includes the offenses of sexual harassment, sexual assault, domestic violence, dating violence, stalking, etc.

Sexual offense may be committed by any person upon any other person, regardless of the sex, sexual orientation, or gender identity of those involved.

Complainant is an individual who is the reported victim of conduct that could constitute sexual offense.

Respondent is an individual who has been reported to be the perpetrator of conduct that could constitute sexual offense.

When a report of a sexual offense is against a faculty member or staff member, the applicable Title IX policy can be found on the Title IX/Sexual Misconduct webpage (www.highpoint.edu/title-ix) and in the applicable handbook.

High Point University has adopted the following definition of sexual offenses in order to address student behavior that is on the basis of sex or gender or that is sexual in nature.

Dating Violence

Violence on the basis of sex committed by a person who is in or has been in a social relationship of a romantic or intimate nature with the Complainant.

The existence of such a relationship shall be determined based on the Complainant’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. For the purposes of this definition—

i. Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse.

ii. Dating violence does not include acts covered under the definition of domestic violence.

Domestic Violence

Violence on the basis of sex committed by a current or former spouse or intimate partner of the Complainant by a person with whom the Complainant shares a child in common, or by a person who is cohabitating with, or has cohabitated with, the Complainant as a spouse or intimate partner, or by a person similarly situated to a spouse of the Complainant under the domestic or family violence laws of North Carolina, or by any other person against an adult or youth Complainant who is protected from that person’s acts under the domestic or family violence laws of North Carolina.

Stalking

Engaging in a course of conduct on the basis of sex directed at a specific person, that would cause a reasonable person to fear for the person’s safety, or the safety of others, or suffer substantial emotional distress. For the

purposes of this definition—

i. Course of conduct means two or more acts, including, but not limited to, acts in which the Respondent directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.

ii. Reasonable person means a reasonable person under similar circumstances and with similar identities to the Complainant.

iii. Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily require, medical or other professional treatment or counseling.

Sexual Assault (defined as any actual/ attempted sexual contact), includes:

Forcible Rape

Penetration no matter how slight of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person without the consent of the Complainant.

Forcible Sodomy

Oral or anal sexual intercourse with another person forcibly and/or against that person’s will (non-consensually), or not forcibly or against the person’s will in instances in which the Complainant is incapable of giving consent because of age or because of temporary or permanent mental or physical incapacity.

Sexual Assault with an Object

The use of an object or instrument to penetrate however slightly the genital or anal opening of the body of another person forcibly and/or against that person’s will (non-consensually) or not forcibly or against the person’s will in instances in which the Complainant is incapable of giving consent because of age or because of temporary or permanent mental or physical incapacity.

Forcible Fondling

The touching of the private body parts of another person (buttocks, groin, breasts, inner thigh, etc.) for the purpose of sexual gratification forcibly and/or against that person’s will (non-consensually), or not forcibly or against the person’s will in instances in which the Complainant is incapable of giving consent because of age or because of temporary or permanent mental or physical incapacity.

Incest

Non-forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by North Carolina law.

Statutory Rape

Non-forcible sexual intercourse with a person who is under the statutory age of consent of North Carolina.

Sexual Harassment

Unwelcome conduct determined by a reasonable person to be so severe and pervasive and objectively offensive that it effectively denies a person equal access to High Point University’s education program or activity.

Consent

Consent* is:

• voluntary,

• informed,

• clear permission

• by word or action,

• revocable at any time

• to engage in sexual activity.

Individuals may experience the same interaction in different ways. Therefore, it is the responsibility of each party to determine that the other has consented before engaging in the activity.

For consent to be valid, there must be a clear expression in words or actions that the other individual consented to that specific sexual conduct. Whether an individual actively and

willingly participates in conduct may be a factor in determining whether there was consent. Clear communication from the outset is strongly encouraged. Consent can also be withdrawn. If consent is withdrawn, that sexual activity should cease. Consent to some sexual contact (such as kissing or fondling) cannot be presumed to be consent for other sexual activity (such as intercourse). A current or previous intimate relationship is not sufficient to constitute consent. If an individual expresses conditions on their willingness to consent (e.g., use of a condom) or limitations on the scope of their consent, those conditions and limitations must be respected.

Consent is not given in situations involving coercion, force, or incapacitation as defined below*:

Force: Force is the use of physical violence and/or physical imposition to gain sexual access. Force also includes threats, intimidation (implied threats), and coercion that is intended to overcome resistance or produce consent (e.g., “Have sex with me or I’ll hit you,” “Okay, don’t hit me, I’ll do what you want.”).

Silence or the absence of resistance alone is not consent. While resistance is not required or necessary, it is a clear demonstration of non-consent.

Incapacitation: Incapacitation is the physical and/or mental inability to understand the fact, nature, or extent of the sexual situation. Incapacitation is a temporary or permanent state in which an individual is unable to give consent to sexual contact due to mental, developmental, or physical impairment, or from the influence of alcohol or drugs. States of incapacitation include but are not limited to: sleep, unconsciousness or intermittent consciousness, involuntary physical restraint, or any other state where an individual is unaware of the sexual contact. For incapacitation due to alcohol and/or other drugs, incapacitation requires more than being under the influence; a person

is not incapacitated just because they have been drinking or using other drugs. Where alcohol and/or other drugs are involved, incapacitation is determined based on the facts and circumstances of the particular situation, looking at whether the individual was able to understand the fact, nature, or extent of the sexual situation; whether the individual was able to communicate decisions regarding consent, non-consent, or the withdrawal of consent; and whether such condition was known or reasonably should have been known to the accused or a reasonable sober person in the accused’s position. Use of drugs or alcohol by the accused is not a defense to allegations of nonconsensual sexual contact.

Coercion: Coercion is undue pressure for sexual activity. Coercive conduct differs from seductive conduct based on factors such as the type and/or extent of the pressure used to obtain consent. When someone makes clear that they do not want to engage in certain sexual activity, that they want to stop, or that they do not want to go past a certain point of sexual interaction, continued pressure beyond that point can be coercive.

*The existence of consent is based on the totality of the circumstances evaluated from the perspective of a reasonable person in the same or similar circumstances, including the context in which the alleged incident occurred and any similar, previous patterns that may be evidenced.

Retaliation

Intimidation, threats, coercion, or discrimination for the purpose of interfering with any right or privilege secured by Title IX or against an individual for engaging in protected activity. Protected activity consists of making a report or complaint about conduct reasonably believed to constitute a violation of the University’s Title IX and Sexual Misconduct policies, or testifying, assisting, or participating in any manner in an investigation or other proceeding related

to such a complaint.

Retaliation is prohibited under HPU’s Title IX and Sexual Misconduct Policy.

The forms of sexual offense described above fall within the coverage of the Title IX Policy.

High Point University’s Sexual Misconduct Policy covers the above definitions when outside of Title IX jurisdiction as well as the offenses listed below.

Sex/Gender-Based Harassment

Unwelcome conduct determined by a reasonable person to be so severe or pervasive or objectively offensive that it unreasonably interferes with an individual’s functioning or creates an intimidating, hostile, or abusive working or learning environment.

Interference with Procedures

Interference includes, but is not limited to, the following:

i. Knowingly falsifying, distorting, or misrepresenting information provided to the Title IX Coordinator, an investigator, hearing decisionmaker(s), executive council, or appeal official; or

ii. Knowingly instituting a complaint without cause and in bad faith.

Nonconsensual Viewing, Recording, Dissemination

a. Intentional observing, recording, photographing by any means the nudity or partial nudity of another when there is a reasonable expectation of privacy, without the individual’s consent;

b. Intentional observing, recording, photographing of another in a sexual act or engaging in sexual activity when there is a reasonable expectation of privacy during the activity, without the consent of all involved in the activity, or

c. Intentional sharing or disseminating

images, videos, audio, or recordings of the nudity, partial nudity, sexual act, or sexual activity of another without that person’s consent.

Sexual Exploitation

An individual taking nonconsensual or abusive sexual advantage of another for their own benefit or for the benefit of a third party.

Sexual Exploitation does not include conduct covered under the definitions of harassment, including sexual assault, domestic violence, dating violence, or stalking. Examples of Sexual Exploitation include, but are not limited to:

i. Prostituting or sex trafficking another person

ii. Knowing creation, possession, or dissemination of child abuse material

iii. Engaging in sexual activity with another person while knowingly infected with human immunodeficiency virus (HIV) or a sexually-transmitted disease (STD) or infection (STI), without informing the other person of the virus, disease, or infection

iv. Causing or attempting to cause the incapacitation of another person (through alcohol, drugs, or any other means) for the purpose of compromising that person’s ability to give consent to sexual activity, or for the purpose of making that person vulnerable to nonconsensual sexual activity

v. Forcing a person to take an action against that person’s will by threatening to show, post, or share information, video, audio, or an image that depicts the person’s nudity or sexual activity

vi. Secretly removes a condom during sex without the other person’s consent i.e. stealthing

No Time Limits on Filing

There is no time limitation on providing reports/complaints to the Title IX

Coordinator. However, if the Respondent is no longer subject to the University’s jurisdiction and/or significant time has passed, the ability to investigate, respond, and/or provide remedies may be more limited or impossible.

Acting on reports/complaints significantly impacted by the passage of time (including, but not limited to, the rescission or revision of policy) is at the discretion of the Title IX Coordinator, who may document allegations for future reference, offer supportive measures, remedies, and/or engage in informal or formal action, as appropriate.

When reports/complaints are affected by significant time delay, HPU will typically apply the policy in place at the time of the alleged misconduct and the procedures in place at the time of complaint.

Filing a Formal Complaint

A formal complaint is a designated form signed by a Complainant or signed by the Title IX Coordinator alleging the Respondent violated the Title IX/Sexual Misconduct Policy and requesting that HPU investigate the allegation(s).

A Complainant can request a formal complaint form from the Title IX Coordinator. The formal complaint form can be filed with the Title IX Coordinator in person, via mail, email, or in any manner approved by the Title IX Coordinator. If a formal complaint is submitted in a manner that does not meet the approved standard, the Title IX Coordinator will contact the Complainant to ensure that it is filed correctly.

When the Title IX Coordinator executes the written complaint, they do not become the Complainant. The Complainant is the individual who is alleged to be the victim of conduct that could constitute a violation of this Policy. The goal is to provide the Complainant with as much control over the process as possible, while balancing the university’s obligation to protect its community.

When HPU proceeds, the Complainant (and/or their Advisor) may have as much or as little involvement in the process as they wish. The Complainant retains all rights of a Complainant under this Policy irrespective of their level of participation. Complaints, investigations, hearings, etc. may be consolidated when the allegations of misconduct arise out of the same facts or circumstances or when the Title IX Coordinator deems it prudent to consolidate cases.

Mandatory and Discretionary Dismissal of Formal Complaint

Title IX, a federal civil rights law, addresses many different sexual offenses. However, Title IX does not address all sexual offenses that High Point University prohibits in our community.

Title IX does not address conduct alleged in the formal complaint if:

1. It would not constitute a sexual offense as defined under Title IX even if proved,

2. It did not occur in the University’s education program or activity,

3. It did not occur against a person in the United States, or if

4. The Complainant was not participating in or attempting to participate in an education program or activity* of the University at the time of filing.

*Education program or activity includes locations, events, or circumstances over which the University exercised substantial control over both the respondent and the context in which the sexual offense occurs, and also includes any building owned or controlled by a student organization that is officially recognized by the University.

High Point University must dismiss a formal complaint or any allegations therein from the Title IX grievance process if the alleged conduct does not constitute conduct prohibited by Title IX. However,

the reported conduct may still constitute a violation of HPU Sexual Misconduct

Policy and be subject to investigation and adjudication.

The Title IX Coordinator may dismiss a formal complaint if:

1. The allegations would not constitute a sexual offense as set forth in the HPU Sexual Misconduct Policy even if proved,

2. A Complainant notifies the Title IX Coordinator in writing that they would like to withdraw the formal complaint or any allegations in the complaint,

3. The respondent is no longer enrolled or employed by the University, or

4. Specific circumstances prevent the University from gathering evidence sufficient to reach a determination as to the formal complaint or allegations in the complaint.

The Title IX Coordinator will promptly send written notice of the dismissal, including the reason(s) for the dismissal to the parties. The parties have the opportunity to appeal the dismissal of a formal complaint or any allegations in the formal complaint in the manner set forth in the Appeal Procedures section.

A dismissal does not preclude action under another provision of the University’s Code of Conduct. Even if the University is unable to take disciplinary action, the University will seek to take appropriate steps to prevent sexual offenses from occurring.

Promptness

The university will conduct a timely investigation. Complaints typically take 60 to 90 business days to resolve. There are always exceptions and extenuating circumstances that can cause a resolution to take longer, but HPU will attempt to avoid all undue delays within its control.

The Resolution Process allows for the reasonable extension of time frames for good cause and with written notice to the Complainant and Respondent of the delay and reason for the delay. The Title IX Coordinator maintains discretion to reasonably advance the process.

HPU may undertake a short delay in its investigation (several days to a few weeks) if circumstances require. Such circumstances include but are not limited to: a request from law enforcement to temporarily delay the investigation, the need for language assistance, academic breaks, the absence of parties and/or witnesses, and/or health conditions.

HPU action(s) or processes are not typically altered or precluded on the grounds that civil or criminal charges involving the underlying incident(s) have been filed or that criminal charges have been dismissed or reduced.

Confidentiality/Privacy

Every effort is made by the university to preserve the privacy of reports. HPU will not share the identity of any individual who has made a report or Formal Complaint of harassment, discrimination, or retaliation; any Complainant; any individual who has been reported to be the perpetrator of harassment, discrimination, or retaliation; any Respondent; or any witness, except as permitted by the Family Educational Rights and Privacy Act (FERPA) or required by law; or to carry out resolution process grievance arising under these policies and procedures. Only a small group of officials who need to know will typically be told about the complaint. Information will be shared as necessary with investigators, decisionmakers, hearing chairs, witnesses, and the parties. The circle of people with this knowledge will be kept as tight as possible to preserve the parties’ rights and privacy.

HPU may contact parents/guardians of students to inform them of situations in

which there is a significant and articulable health and/or safety risk but will usually consult with the student first before doing so.

Ensuring Impartiality

Any individual materially involved in the administration of the Resolution Process including the Title IX Coordinator, investigator(s), and decision-maker(s) may neither have nor demonstrate a conflict of interest or bias for a party generally, or for a specific Complainant or Respondent.

At any time during the Resolution Process, the parties may raise a concern regarding bias or conflict of interest, and the Title IX Coordinator will determine whether the concern is reasonable and supportable. To raise any concern involving bias, conflict of interest, misconduct, or discrimination by the Title IX Coordinator, contact the High Point University Senior Vice President of Business Affairs.

The Formal Grievance Process involves an objective evaluation of all relevant evidence obtained, including evidence that supports that the Respondent engaged in a policy violation and evidence that supports that the Respondent did not engage in a policy violation. Credibility determinations may not be based solely on an individual’s status or participation as a Complainant, Respondent, or witness.

HPU operates with the presumption that the Respondent is not responsible for the reported misconduct unless and until the Respondent is determined to be responsible for a policy violation by the applicable standard of proof.

Due to availability, absences, conflict of interest, etc., employees may delegate their duties to another trained person upon approval by the Title IX Coordinator. All employees involved in the formal complaint process are trained as required by applicable law.

The Emergency Removal

High Point University can act to remove a Respondent from its education program or activities—partially or entirely—on an emergency basis when an individualized safety and risk analysis has determined that an immediate threat to the physical health or safety of any student or other individual justifies removal. This risk analysis is performed by the Title IX Coordinator in conjunction with the CARE Team.

When an emergency removal is imposed, the student will be given notice of the action and the option to request to meet with the Title IX Coordinator prior to such action/removal being imposed, or as soon as reasonably possible thereafter, to show cause why the action/removal should not be implemented or should be modified. A Respondent may be accompanied by an Advisor of their choice when meeting with the Title IX Coordinator for the show cause meeting.

This meeting is not a hearing on the merits of the allegation(s), but rather is an administrative process intended to determine solely whether the emergency removal is appropriate. When this meeting is not requested within three (3) business days, objections to the emergency removal will be deemed waived.

The Title IX Coordinator has sole discretion under this Policy to implement or modify an emergency removal and to determine the conditions and duration. Violation of an emergency removal under this policy will be grounds for discipline within the student or employee conduct processes, which may include expulsion or termination. There is no appeal process for emergency removal decisions.

High Point University will implement the least restrictive emergency actions possible in light of the circumstances and safety concerns. As determined by the Title IX Coordinator, these actions could

include, but are not limited to: removing a student from a residence hall, temporarily reassigning an employee, restricting a student’s or employee’s access to or use of facilities or equipment, allowing a student to withdraw or take incomplete grades without financial penalty, authorizing an administrative leave, and suspending a student’s participation in extracurricular activities, student employment, student organizational leadership, or intercollegiate/ intramural/club athletics.

Parties’ Rights

Once a report is made to the Title IX Coordinator, equitable access and resources are given to the Complainant and Respondent.

Right to Notify Law Enforcement

Each party has the right to report a sexual offense or other criminal activity to campus Police/Security or law enforcement.

Right to Supportive Measures

Each party will have the opportunity to access supportive measures including, but not limited to, temporary housing relocation, No Contact Orders, and academic adjustments.

Right to Seek Care at the Office of Counseling Services

Each party has equal access to services in the Office of Counseling Services. All students may seek care in the Office of Counseling Services. These services are confidential and covered by student fees. The Office of Counseling Services may also offer special supports and accommodations regardless of if a student is seeking support from the Title IX office.

Once a formal complaint is filed the following rights attach:

Right to an Advisor

Each party may have one (1) advisor present with them for support throughout the proceedings.

Right to Notice of Investigation and

Allegations

Each party will be notified of the University’s investigation via a Notice of Investigation and Allegation (NOIA) letter. The NOIA will reiterate the investigation proceedings, the identities of the parties involved in the incident(s), the conduct allegedly constituting a policy violation, and the specific policy provisions allegedly violated as well as their rights to an advisor and campus resources.

Amendments and updates to the NOIA may be made as the investigation progresses and more information becomes available regarding the addition or dismissal of various allegations.

Right to Present Evidence

Each party will have an equal opportunity to present witnesses and other evidence.

Right to Notification of Outcome

Each party will be informed of the outcome of the hearing decision-maker(s) proceeding and any appeal in writing, including any applicable sanction(s).

Right to Appeal

Both parties have the opportunity to appeal a determination regarding responsibility and a dismissal of a formal complaint or any allegations in the complaint to the Executive Council within five (5) days of the issuance of the decision. Appeals are submitted by completing the online appeal form. See Appeal Procedures Section.

Right to an Advisor

Who Can Serve as an Advisor

The parties may select whoever they wish to serve as their Advisor as long as the Advisor is available. This means the party cannot insist on an Advisor who simply does not have inclination, time or availability.

The Advisor may be a friend, mentor, family member, attorney, or any other individual a party chooses to advise,

support, and/or consult with throughout the Resolution proccess. The parties may choose Advisors from inside or outside of the HPU community.

Advisors should not have institutionally conflicting roles, such as being a Title IX administrator who has an active role in the matter, or a supervisor who must monitor an implement sanctions.

The Title IX Coordinator will also offer to assign a trained Advisor to any party if the party so chooses. If the parties choose an Advisor from the pool available from the university, the Advisor will have been trained by the university and be familiar with the university’s Resolution Process.

If the parties choose an Advisor from outside the pool of those identified by the university, the Advisor may not have been trained by the university and may not be familiar with university policies and procedures.

Choosing an Advisor who is also a witness in the process creates potential bias which will be explored by the hearing decisionmaker(s).

Parties also have the right to choose not to have an Advisor in the initial stages of the Resolution Process, prior to a hearing.

Advisor’s Role

The parties may be accompanied by their Advisor in all meetings and interviews at which the party is entitled to be present, including intake and interviews. Advisors should help the parties prepare for each meeting and are expected to advise ethically, with integrity, and in good faith.

Advisors should not address HPU officials or investigators in a meeting or interview unless invited to do so (e.g., asking procedural questions). The Advisor may not make a presentation or represent their advisee during any meeting or proceeding and may not speak on behalf of the advisee to the investigator(s) or hearing decision-

maker(s) except during a Title IX hearing during questioning. If a party selects an attorney as an Advisor, the Advisor’s participation in the complaint resolution process is in the role of an advisor and not as an attorney representing a party.

The parties are expected to ask and respond to questions on their own behalf throughout the investigation phase of the Resolution Process. Although the Advisor generally may not speak on behalf of their advisee, the Advisor may consult with their advisee, either privately as needed, or by conferring or passing notes during any Resolution Process meeting or interview. For longer or more involved discussions, the parties and their Advisors should ask for breaks to allow for private consultation.

Advisor Violations of HPU Policy

All Advisors are subject to the same HPU policies and procedures, whether they are attorneys or not, and whether they are selected by a party or assigned by the university. Advisors are expected to advise their advisees without disrupting proceedings. Advisors are required to sign HPU’s advisor agreement form.

Any Advisor who oversteps their role as defined by this Policy, or who refuses to comply with the HPU’s established rules of decorum for the grievance process, will be warned. If the Advisor continues to disrupt or otherwise fails to respect the limits of the Advisor role, the meeting/ interview/hearing may be ended, or other appropriate measures implemented, including HPU requiring the party to use a different Advisor or providing a different HPU-appointed Advisor. Subsequently, the Title IX Coordinator will determine how to address the Advisor’s noncompliance and future role.

Sharing Information with the Advisor

HPU expects that the parties may wish to have HPU share documentation and evidence related to the allegations

with their Advisors. HPU provides a consent form that authorizes HPU to share such information directly with a party’s Advisor. The parties must either complete and submit this form to the Title IX Coordinator or provide similar documentation demonstrating consent to a release of information to the Advisor before HPU is able to share records with an Advisor.

Advisors appointed by the institution will not be asked to disclose details of their interactions with their advisees to hearing decision-maker(s).

Privacy of Records Shared with Advisor

Advisors are expected to maintain the privacy of the records shared with them. These records may not be shared with third parties, disclosed publicly, or used for purposes not explicitly authorized by HPU. As part of the grievance process, advisors will be asked to sign HPU’s Advisor Agreement form. HPU may restrict the role of any Advisor who does not respect the sensitive nature of the process or who fails to abide by the HPU’s privacy expectations.

Expectation of an Advisor

HPU generally expects an Advisor to adjust their schedule to allow them to attend HPU meetings/interviews/hearings when planned, but HPU may change scheduled meetings/interviews/hearings to accommodate an Advisor’s inability to attend, if doing so does not cause an unreasonable delay.

HPU may also make reasonable provisions to allow an Advisor who cannot be present in person to attend a meeting/interview/ hearing by telephone, video conferencing, or other similar technologies as may be convenient and available.

Investigation Of Formal Complaints

1. The Title IX Coordinator will inform the

Respondent and Complainant in writing of the investigation.

2. The investigator is primarily responsible for the investigation of the reported conduct. The investigation is a neutral fact gathering process. If either party believes that the assigned investigator has a conflict of interest or bias, they should notify the Title IX Coordinator immediately. Interviews with the investigator may be recorded. No other recording of interviews are permitted.

3. The investigator will:

a. Conduct a prompt, fair, and equitable investigation and will treat all participants in the process with respect.

b. Conduct a fact-finding inquir y or investigation into the complaint, including appropriate interviews and meetings with each party and witnesses.

c. Create, gather, and maintain investigative documentation, as appropriate.

d. Disclose appropriate information to others only on a need-to-know basis, consistent with state and federal law.

e. Handle all data in accordance with applicable federal and state privacy laws.

f. Prepare a written investigation report summarizing relevant information collected throughout the investigation.

4. To help ensure a prompt and thorough investigation, the parties are encouraged to provide as much of the following information as possible:

a. A description of any relevant incident(s), including the date(s) and location(s);

b. The identities/names of any witnesses who may have relevant information related to the reported behavior,

c. Any relevant information, documentation, or electronic media;

d. Any other information believed to be relevant to the reported behavior;

5. Directly related evidence will be sent to each party. Each party will have 10 calendar days to submit a written response to the Title IX Coordinator.

6. The investigator will incorporate relevant elements of the parties’ written responses into the final investigation report, include any additional relevant evidence, make any necessary revisions, and finalize the report.

7. The investigative report will be forwarded to the Title IX Coordinator for review. The Title IX Coordinator has discretion to ask the investigator for clarification, additional investigation, and/or to have information added, removed, or redacted from the investigative report.

8. The final report will be shared with all parties and their Advisors through secure electronic transmission or hard copy at least 10 days prior to a hearing. All of the evidence will be made available for the parties’ review during the hearing.

Submitting to Questioning; Inferences

Any party or witness may choose not to offer evidence and/or answer questions at the hearing, either because they do not attend the hearing, or because they attend but refuse to participate in some or all questioning. The decision-maker(s) can only rely on whatever relevant evidence is available through the investigation and hearing in making the ultimate determination of responsibility. The hearing decision-maker(s) may not draw any inference solely from a party’s or witness’s absence from the hearing or refusal to submit to cross-examination or answer other questions.

Hearing Recordings

Hearings (but not deliberations) are recorded by High Point University for purposes of review in the event of an appeal. The parties may not record the proceedings and no other

unauthorized recordings are permitted. The hearing decision-maker(s), the parties, their Advisors, and appropriate administrators of High Point University will be permitted to review the recording or review a transcript of the recording, upon request to the Title IX Coordinator. No person will be given or be allowed to make a copy of the recording without permission of the Title IX Coordinator.

Deliberation, Decision-making, and Standard of Proof

The decision-maker(s) will deliberate in closed session to determine whether the Respondent is responsible for the policy violation(s) in question. A simple majority vote is required to determine the finding. The preponderance of the evidence standard of proof is used. The hearing facilitator may be invited to attend the deliberation by the Chair, but is there only to facilitate procedurally, not to address the substance of the allegations.

When there is a finding of responsibility on one or more of the allegations, the decisionmaker(s), the parties, their Advisors, and appropriate administrators of High Point University may then consider the previously submitted party impact and/or mitigation statement(s) in determining appropriate sanction(s). Each of the party will have an opportunity to review any submitted impact and/or mitigation statement(s).

As part of that determination of sanctions and remedies, the Title IX Coordinator may, in their discretion, provide the decisionmakers with information regarding previous conduct violations by the respondent.

Notice of Outcome

The Title IX Coordinator will work with the Chair to prepare a Notice of Outcome letter. The Hearing Chair will then share the letter, which includes the final determination, rationale, and any applicable sanction(s), with the parties and their Advisors.

The Notice of Outcome will be shared with

the parties simultaneously to the parties’ HPU-issued email or any other means of delivery deemed appropriate by the Title IX Coordinator (in-person, mail, to an approved email account, etc.) Once mailed, emailed, and/or received in-person, notice will be presumptively delivered.

The Notice of Outcome will include a description of the procedural steps taken by the HPU related to the grievance procedure; the finding for each alleged policy violation; a statement of, and rationale for, the result of each allegation to the extent the HPU is permitted to share such information under state or federal law; remedies designed to restore or preserve equal access to the education program or activity will be provided to the Complainant; any sanction(s) issued which the HPU is permitted to share according to state or federal law; and the relevant procedures and bases for appeal.

Title IX and Sexual Misconduct Hearing Procedures

The Title IX Coordinator will designate a decision-maker(s) to serve as the decisionmaker(s) for Title IX and Sexual Misconduct matters. HPU reserves the right to appoint any trained individuals who are without conflict or bias to serve as a decisionmaker(s). The decision-maker(s) will not include the Title IX Coordinator or any person who served as an investigator for the matter. If any party has a concern that a decision-maker(s) has a conflict of interest or bias, the party should promptly report the concern in writing to the Title IX Coordinator.

At the hearing, the decison-maker(s) has the authority to hear and make determinations on allegations of sexual offenses, retaliation, and may also hear and make determinations on any additional alleged policy violations that occurred in concert with the sexual offenses or retiliation, even though those collateral allegations may not specifically fall wihtin Title IX and Sexual Misconduct Policy.

Participants at the hearing may include the Hearing Chair, additional hearing board members, the hearing facilitator, the parties (or three (3) organizational representatives when an organization is the Respondent), Advisors to the parties, any called witnesses, the Title IX Coordinator, hearing board advisor, and anyone providing authorized accommodations, interpretation, and/or assistive services.

The Chair will answer all questions of procedure. The Chair will allow witnesses who have relevant information to appear at a portion of the hearing to respond to specific questions from the decision-maker(s) and the parties, and the witnesses will then be excused.

Joint Hearings

In hearings involving more than one Respondent and/or involving more than one Complainant, the default procedure will be to hear the allegations jointly if the respondent has been accused of substantially similar conduct or allegations arise out of the same occurrence or series of events.

However, the Title IX Coordinator may permit the investigation and/or hearings pertinent to each Respondent or complaint to be conducted separately if there is a compelling reason to do so. In joint hearings, separate determinations of responsibility will be made for each Respondent and/or for each complaint with respect to each alleged policy violation.

Introductions and Explanation of Procedure

The Chair explains the procedures and introduces the participants.

At the hearing, recording, witness logistics, party logistics, curation of documents, and other administrative elements of the hearing process are managed by a non-voting hearing facilitator.

Testimony and Questioning

Once the Hearing Chair completes the initial introductions and explanation of procedure, the parties and witnesses may provide relevant information in the form of an opening statement from the Complainant, then the Respondent. Followed by the questioning of each party by the hearing decision-maker(s) and then by the other parties through their Advisors. Then, the decision-maker(s) and each party’s advisor will be able to ask questions of the witnesses.

All questions are subject to a relevance determination by the Chair. The Advisor will pose the proposed question orally, the proceeding will pause to allow the Chair to consider the question (and state it if it has not already been stated aloud), and the Chair will determine whether the question will be relevant, disallowed, or rephrased.

The Chair will limit or disallow questions on the basis that they are irrelevant, unduly repetitious (and thus irrelevant), or abusive. The Chair has final say on all questions and determinations of relevance. The Chair may consult with legal counsel on any questions of relevancy.

ONLY FOR HPU SEXUAL MISCONDUCT HEARINGS (NON – TITLE IX MATTERS):

The party’s advisors may not ask direct questions (crossexamination) of the other party or witnesses. Questioning will be facilitated by the Hearing Chair in a manner that they deem appropriate (e.g., by the chat feature in a virtual hearing.) The Chair is not required to explain any decision to exclude a party’s question.

Arrangements for Hearings

All parties, witnesses, and other participants may appear at the live hearing virtually with technology enabling participants to see and hear each other simultaneously. At the request of either party, the University will consider conducting an in-person hearing.

Witnesses and Evidence

Each party will have an equal opportunity to present witnesses and other evidence. Any credibility determinations will not be based on a person’s status as a complainant, respondent, or witness.

All witnesses, evidence, information should be presented to the investigator prior to the conclusion of the investigation. Evidence that is relevant and/or directly related will be shared with the other party at least 10 days prior to the Title IX/ Sexual Misconduct Hearing.

Questions and evidence about the Complainant’s sexual predisposition or prior sexual behavior are not relevant unless such questions and evidence about the Complainant’s prior sexual behavior is offered to prove that someone other than the respondent committed the conduct alleged by complainant, or if the questions and evidence concern specific incidents of the Complainant’s prior sexual behavior with respect to the Complainant and are offered to prove consent. The University cannot require, access, consider, disclose, allow, rely upon, seek disclosure of, or otherwise use a party’s protected records or information without the voluntary, written consent of the relevant party or individual. Protected records or information include, but are not limited to, the following:

(1) Records that are made or maintained by a physician, psychiatrist, psychologist, counselor, or other recognized professional or paraprofessional acting in the professional’s or paraprofessional’s capacity, or assisting in that capacity, and which are made and maintained in connection with the provision of treatment to the party; and

(2) Information protected under a legally recognized privilege (e.g. attorneyclient, married individuals, clergy and communicant, psychotherapist and patient, physician and patient, etc.).

The hearing decisions-maker(s) cannot

draw an inference about the determination regarding responsibility based solely on a party’s or witness’s absence from the hearing or refusal to answer questions.

Sanctions

Factors considered when determining a sanction/responsive action may include, but are not limited to:

a. The nature, severity of, and circumstances surrounding the violation(s)

b. The Respondent’s disciplinary history

c. The need for sanctions/responsive actions to bring an end to the discrimination, harassment, and/or retaliation

d. The need for sanctions/responsive actions to prevent the future recurrence of discrimination, harassment, and/or retaliation

e. The need to remedy the effects of the discrimination, harassment, and/or retaliation on the Complainant and the community

f. The impact on the parties

g. Any other information deemed relevant by the hearing decisions-maker(s).

The sanctions will be implemented as soon as is feasible, either upon the outcome of any appeal or the expiration of the window to appeal without an appeal being requested.

The sanctions described in this Policy are not exclusive of, and may be in addition to, other actions taken, or sanctions imposed.

The Title IX/Sexual Misconduct Hearing decision-maker(s) will determine sanctions for each policy violation pursuant to the following guidelines:

The minimum sanctions for Dating

Violence, Domestic Violence, Forcible Fondling, Incest, Stalking, Retaliation, Sexual Harassment, Sex/Gender-Based Harassment, Interference with Procedures, Nonconsensual Viewing, Recording, Dissemination, and Sexual Exploitation

are disciplinary probation, suspension, or expulsion.

The minimum sanctions for Forcible Rape, Forcible Sodomy, Sexual Assault with an Object, and Statutory Rape are suspension or expulsion.

The following sanctions may be utilized in response to any of the above violations: Loss of privileges, residential and/ or campus bans, No Contact Order, withholding or revoking a degree, restitution, educational program/ project/class, housing relocation, housing termination, counseling referral, educational conversation with faculty or staff, fines, residence hall expulsion/ eviction, community service, any other University sanctions, or any other appropriate reformative sanctions.

Appeal

Appeal Procedures

Both parties have the opportunity to appeal a determination regarding responsibility and a dismissal of a formal complaint or any allegations in the complaint to the Executive Council within seven (7) calendar days of the issuance of the decision. Appeals are submitted by completing the online appeal form that will be included in any decision letter from the Title IX/Sexual Misconduct hearing decision-maker(s) or can be found on the Title IX/Sexual Misconduct webpage.

If neither party requests an appeal within the seven (7) calendar day timeline, any sanction will take effect immediately at the end of the seven (7) calendar day appeal timeline.

Appeals are limited to 2,500 words, including attachments. Grounds for the appeal must be clearly and concisely stated, and all relevant information substantiating the grounds for appeal should be included.

The following constitute appropriate grounds for appeal:

(1) the procedural irregularity that affected

the outcome;

(2) new evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter; or

(3) Title IX Coordinator, investigator, or decision-maker had a conflict of interest or bias for or against complainant or respondent generally or the individual complainant or respondent that affected the outcome of the matter.

Mere dissatisfaction with Title IX/Sexual Misconduct Hearing decision-maker(s) or dismissal outcome is not a valid basis for appeal. In addition, appeals are not intended to be a rehearing of the matter. The scope of the appeal will be limited to the grounds for appeal included in the written appeal submissions. In any request for an appeal, the burden of proof lies with the party requesting the appeal, because the outcome will be presumed to have been decided reasonably and appropriately.

The Senior Director of Community Standards and Care or their designee will assess the written appeal to determine whether it is properly filed, based on permissible grounds, and in compliance with word count limitations. If it is determined that the written appeal does not meet any of these criteria, the appeal will be denied without review by the Executive Council.

Once the appeal is filed, HPU will provide written notice to the other party. If the appeal is determined to be properly filed, the other party will be given an opportunity to review and respond to the written appeal. Responses to written appeals are due seven (7) calendar days after receipt of a copy of the appeal and are limited to 2,500 words.

If both parties have filed an appeal, the appeal documents from each party will be considered together in one appeal review process. Each party will be provided the other party’s appeal and may provide a

response to the other party’s written appeal. Responses to written appeals are due seven (7) calendar days after receipt of a copy of the appeal and are limited to 2,500 words. After reviewing all submitted materials, the Executive Council may: (1) affirm the outcome; (2) return the matter to the original or a newly constituted Title IX/ Sexual Misconduct Hearing Board with instructions to cure the procedural error, perceived conflict of interest/bias, or to consider the new evidence; (3) return the matter to the original or a new investigator with instructions to cure the procedural error, perceived conflict of interest/bias, or to consider the new evidence; (4) change the sanctions; or (5) overturn the dismissal. Decisions by the Executive Council are by a majority vote of the Executive Council members present and participating in the appeal considerations. They apply the preponderence of evidence standard.

The outcome (including rationale for the result) of the Executive Council will be made in writing to both the complainant and respondent. All decisions by the Executive Council are final.

Sanctions Status During the Appeal

Any sanctions imposed as a result of the hearing are stayed (i.e. not implemented) during the appeal process. Supportive measures may be reinstated, subject to the same supportive measure procedures above.

If any of the sanctions are to be implemented immediately post-hearing, but pre-appeal, then the emergency removal procedures for a show cause meeting on the justification for doing so must be permitted within 48 hours of implementation.

If the original sanctions include separation in any form, HPU may place a hold on official transcripts, diplomas, graduations, course registration, etc. pending the outcome of an appeal. The Respondent may request a stay of these holds from the Title IX Coordinator within two (2)

business days of the notice of the sanctions. The request will be evaluated by the Title IX Coordinator or designee, whose determination is final.

Withdrawal or Resignation Before Complaint Resolution

Should a respondent decide not to participate in the Resolution Process, the process may proceed absent their participation. Should a Respondent permanently withdraw from HPU, the Resolution Process typically ends with a dismissal, as HPU has lost primary disciplinary jurisdiction over the withdrawn student. However, HPU may continue the Resolution Process at the discretion of the Title IX Coordinator.

Regardless of whether the complaint is dismissed or pursued to completion of the Resolution Process, HPU will continue to address and remedy any systemic issues or concerns that may have contributed to the alleged violation(s), and any ongoing effects of the alleged harassment, discrimination, and/or retaliation. The respondent who withdraws or leaves while the process is pending may not return to HPU in any capacity. Admissions and HPU Police/ Security will be notified, accordingly.

If the respondent only withdraws or takes a leave for a specified period of time (e.g., one semester or term), the Resolution Process may continue and, if found in violation, that student is not permitted to return to HPU unless and until all sanctions, if any, have been satisfied.

Informal Resolution Process (IRP)

The Formal Grievance Process is HPU’s primary resolution approach unless Informal Resolution is elected by all parties and HPU.

At the request of either the Complainant or Respondent in writing, the University may facilitate an Informal Resolution Process (IRP). The University has chosen to offer IRP

as an option for parties to choose a resolution that is best for them, while still serving the safety and educational needs of the campus community. When circumstances allow for this, the Informal Resolution Process will be initiated as soon as possible after the filing of a formal complaint and the conclusion of an initial intake meeting. However, an IRP may be requested any time prior to the Title IX/ Sexual Misconduct hearing decision-maker(s) rendering its decision.

The IRP process is voluntary, and both the Complainant and Respondent must consent in writing to participating in the IRP process. The University will not require as a condition of enrollment or continuing enrollment, or employment or continuing employment, or enjoyment of any other right, waiver of the right to an investigation and adjudication of formal complaints.

Is IRP appropriate?

The Title IX Coordinator will determine whether the request for IRP is appropriate for the particular Title IX/Sexual Misconduct complaint. The Title IX Coordinator may deny a request for IRP if the Title IX Coordinator determines that IRP would not be appropriate for the unique allegations and circumstances, even if both the complainant and respondent consent to the request.

Participating in IRP

An IRP request must be submitted, using the IRP form provided by the Title IX Coordinator. IRP may include a broad range of strategies, including but not limited to:

• Supportive Resolution. When the Title IX Coordinator can resolve the matter informally by providing supportive measures (only) to remedy the situation

• Alternative Resolution. When the parties agree to resolve the matter through an alternative resolution mechanism [including mediation, restorative practices, facilitated dialogue, etc.], as described below, often before a formal investigation takes place.

•

Accepted Responsibility. When the Respondent accepts responsibility for violating policy, and desires to accept the recommended sanction(s) and end the Resolution Process.

IRP may be conducted by any means (inperson, virtually, email, etc.) the Title IX Coordinator determines to be appropriate, based on factors such as the nature of the complaint, the desires of the parties, and any other relevant considerations. The Title IX Coordinator may facilitate the IRP or assign a facilitator as appropriate. If either party believes that the assigned facilitator of the IRP has a conflict of interest or bias, they should notify the Title IX Coordinator immediately. If the Title IX Coordinator is the facilitator, either party should notify the Senior Vice President of Business and Financial Affairs if a party believes that the Title IX Coordinator has a conflict of interest or bias.

At any time prior to agreeing to a resolution in writing, the Title IX Coordinator has the right to end the IRP and each party also has the right to withdraw from the IRP and resume the formal complaint process.

As a condition of engaging in Informal Resolution, the statements made, or evidence shared, during the Informal Resolution process will not be considered in the Formal Grievance Process unless all parties consent. The facilitator is prevented from participating in a formal resolution process as a witness (to share information about the parties’ IRP), Hearing Chair, and hearing decision-maker(s).

Prior to implementing Informal Resolution, HPU will provide the parties with written notice of the reported misconduct and any sanctions (only in the case of Accepted Responsibility) or measures that may result from participating in such a process, including information regarding any records that will be maintained or shared by HPU.

HPU maintains the right to reject any term or proposed term of the IRP agreement. HPU may provide suggested language to be included in the agreement.

The Title IX Coordinator maintains records of any resolution that is reached, and failure to abide by the resolution agreement may result in appropriate responsive/disciplinary actions (e.g., referral for formal resolution, referral to the conduct process for failure to comply). The results or agreements resulting from an IRP are not appealable.

Privacy and Maintenance of Records

However, the University must handle information and records regarding an alleged Title IX/Sexual Misconduct report in accordance with applicable law. For example, in instances of potential imminent harm to the community, the University may be required by federal law to inform the community of the occurrence for the protection of all members of the community. Documents prepared in anticipation of any hearing, such as pre-hearing submission, notices of hearing testimony, and information submitted at the hearings may not be disclosed outside the investigation and hearing proceedings, except as may be required or authorized by law or the Title IX Coordinator.

The University, in accordance with Title IX compliance, will to the extent practicable, try to comply with the wishes of the individual regarding their request for confidentiality or not pursuing a hearing. The University will take such requests seriously; however, such requests may limit the University’s ability to investigate and take reasonable action. Under federal law, the University may be required to move forward with an investigation and take reasonable action in response to the complaint, no matter if these steps may be limited by a request for confidentiality. Title IX requires the University to evaluate the request of the complaint next to the University’s concern for the safety, wellbeing, and nondiscriminatory environment. Disability Accommodations

the Resolution Process

HPU is committed to providing reasonable accommodations and support to qualified students, employees, or others with disabilities to ensure equal access to the Resolution Process.

Anyone needing such accommodations or support should contact the Director of Accessibility Resources and Services who will review the request and, in consultation with the person requesting the accommodation and the Title IX Coordinator, determine which accommodations are appropriate and necessary for full participation in the process.

Revision of this Policy and Procedures

This Policy and procedures supersede any previous policies addressing harassment, sexual misconduct, discrimination, and/or retaliation for incidents occurring on or after August 14, 2020, under Title IX and will be reviewed and updated annually by the Title IX Coordinator.

During the Resolution Process, the Title IX Coordinator may make minor modifications to procedures that do not materially jeopardize the fairness owed to any party, such as to accommodate summer schedules.

The Title IX Coordinator may also vary procedures materially with notice (on the institutional website, with the appropriate effective date identified) upon determining that changes to law or regulation require Policy or procedural alterations not reflected in this Policy and procedures.

If government laws or regulations change–or court decisions alter–the requirements in a way that impacts this document, this document will be construed to comply with the most recent government laws, regulations, or applicable law.

This document does not create legally enforceable protections beyond the protections of the background state and federal laws which frame such policies and codes, generally.

In addition, the procedures set forth in this Policy reflect the HPU’s goal to respond to formal complaints in good faith and in compliance with legal requirements.

HPU recognizes that each case is unique. Circumstances may arise which require that HPU reserve some flexibility in responding to them and, therefore, HPU reserves the right to modify these procedures or to take other administrative action it deems appropriate in the circumstances.

Resources For Students

Title IX & 504 Coordinator

Couch Hall 327, 336-841-9138

nrios@highpoint.edu/TitleIX@highpoint.edu

Confidential Campus Resources

The Office of Counseling Services

John and Marsha Slane Student Center, Third Floor, 336-888-6352

The Office of Counseling Services provides confidential counseling services to currently enrolled University students. These services are included in student fees, with the exception of the cost of any medication which may be prescribed by our psychiatric provider. All clinicians are Board-licensed by the State of North Carolina.

Minister to the University

Hayworth Chapel, 336-841-9241

Oversees the University’s Christian and interfaith initiatives and is passionate about helping people of all religious backgrounds discover the depths of faith, hope, and love in their own lives and stories.

Minister/Clergy in Residence: 336-841-9828

Minister/Clergy for Athletics: 336-307-1629

Manager of Chapel Programs: 336-841-9132

Student Health Services

Student Health Services is located at 1300 University Parkway in the new Parkway Commons, (336) 841-4683.

HPU Student Health Services by Novant Health is committed to providing excellent, evidence-based medical care for acute and chronic conditions in a compassionate and supportive environment.

Off-Campus Resources

Family Service of the Piedmont

(Sexual Assault Services)

1401 Long Street, High Point, NC 336-889-6161

Family Justice Center

505 E. Green Drive High Point, NC 27262 336-641-3224

High Point Medical Center

Wake Forest Baptist Health 601 N. Elm Street, High Point, NC 336-878-6000

Moses Cone Hospital

2630 Willard Dairy Road, High Point, NC 336-884-3777

N.C. Coalition Against Sexual Assault

919-871-1015

www.nccasa.net

National Sexual Assault Hotline

24-hours: 800/656-HOPE (4673)

National Domestic Violence Hotline

24-hours: 800/799-SAFE (7233)

National Stalking Resource Center

www.victimsofcrime.org/our-programs/ stalking-resource-center

www.notalone.gov

Smartphone app: Circle of 6

High Point Police Department

1730 Westchester Dr. High Point, NC

Emergency: 911

Non-Emergency: 336-883-3224

Frequently Asked Questions

1. What to do if you believe you have been sexually assaulted:

a. Your safety is a priority. Go to a safe

place and/or call 911 if you need immediate medical or police assistance.

b. Even if you do not feel it is an emergency, consider calling Campus Police/Security at 336-841-9112 or Student Life. Get support from someone you trust, whether it is a friend, a Resident Assistant, or a family member.

2. Preserving Evidence after a Sexual Assault:

a. You will want to make sure that you consider preserving evidence. Do not shower, eat, drink, and try not to urinate; additionally, do not change clothes. If you have already changed clothes, place the original clothes in a paper bag (plastic may destroy evidence). If you have not changed, keep the original clothes on and bring an extra set to wear home from the hospital. Most importantly, if you have been sexually assaulted, consider a Sexual Assault Forensic Examination (SAFE) and blood tests for drugs. This type of medical testing and preservation will assist the student in having the option of criminal prosecution.

b. Medical examinations can be provided by hospitals without making a police report. This option allows the student to have evidence collected and preserved without giving his/her name to the police, or feeling obligated to pursue criminal charges.

As far as reporting the assault, you may choose to do this at any time or in the future. You may report this incident to police, the Title IX Coordinator, HPU Police/Security or staff, and/or the Student Health and Office of Counseling Services. If you are unsure about whether or not to report the assault, consider calling 336-8897273 for Victim Services or explore online resources.