ORI Scholarship of Teaching and Learning Handbook by Humber Research & Innovation

Scholarship of Teaching and Learning Handbook

humber.ca/research/sotl

Last updated: December 2023

CONTENTS

Get to Know Us!

Resources

Getting to know ORI

Policies and Procedures

Workshops

Hiring Process

The SoTL Transformation

New Funding Opportunities

Purchasing Procedures: Seed and Cultivate Projects

Gift Cards and Incentives SOP: SoTL

Ethical Research Project Do’s and Don’ts

Funding Programs 8

Funding Programs

Seed Fund

Library Resources

Cultivate Fund

Templates and Resources

Seed Process Roadmap

Cultivate Process Roadmap

What‘s Next 14

What’s Next?

GET TO KNOW US!

Getting to know ORI Humber College’s Office of Research & Innovation (ORI) celebrates and supports the research and innovation efforts of our community by providing opportunities that allow our members to collaborate, explore, and build on their curious nature. We aim to foster a culture of continuous growth, creative problem-solving, and inclusivity by providing different pathways for our researchers to build unique projects alongside their colleagues, students, and industry and community partners. This handbook will focus on the Scholarship of Teaching and Learning (SoTL) grants, Seed and Cultivate, which are funding opportunities that can be used to research topics related to teaching and/or learning. The objective of these funds is to (1) improve our knowledge of student learning and effective teaching practices and (2) serve as an opportunity for professional development with the goal of improving our own research capabilities and teaching practices.

SOTL HANDBOOK

GET TO KNOW US!

Workshops ORI is committed to supporting the research community with various resources that range from equipment or funding to mentorship and training. We work continuously to facilitate sessions that enrich the path of our researchers; this is why we invite you to stay connected with us for any upcoming events or workshops: humber.ca/research/sotl-research-garden-series Our ‘garden’ of sessions include: y

Introduction to SoTL Research

Qualitative Research Workshop

Quantitative Research Workshops I&II

So You Want to Run a Survey?

Sharing your Research Story

For more information on workshops, please contact: Brendan.Wehby-Malicki@humber.ca

4 OFFICE OF RESEARCH & INNOVATION

GET TO KNOW US!

The SoTL Transformation Based on Boyer’s Model of Scholarship (Boyer, 1990), at ORI, “we pursue research for the discovery of new ideas and methods; for the integration of knowledge with innovative critical thinking; for the scholarship of application to life and our community; and for the scholarship of being current and mentoring within our role in student teaching”, or as it is more commonly recognized, for the Scholarship of Teaching and Learning (SoTL). SoTL-related projects are traditionally recognized by their ability to support reflective teaching and discovery through research in the classroom; however, after Humber’s Scholarship of Teaching and Learning was incorporated into ORI’s portfolio on April 1st, 2021, our team has discussed and defined a new vision that will expand its capacity to support the Humber community in their research journey. The Scholarship of Teaching and Learning will now enhance the integration of teaching as part of research and research as part of teaching, having them as simultaneous roles that interconnect to systematically create knowledge, or in simple words, to encourage and focus on the learning. Taking this into consideration, “Research, be it applied research, phenomenon-driven research, or research in the form of capstone projects and SoTL, is as much about learning as teaching. It is an accepted and celebrated aspect of SoTL.”

scholarship of teaching and learning

scholarship of discovery

the work of the professoriate

scholarship of application

scholarship of integration

Boyer’s Model of Scholarship (1996) SOTL HANDBOOK

GET TO KNOW US!

ORI Funding Opportunities Our team works continuously to build and facilitate an ecosystem that enables both experienced and emerging researchers alike and removes any possible barriers that may keep them from exploring their research passions freely. We have deliberately structured our funding so that our community can have an accessible and flexible system to conduct research. On October 1st, 2021, ORI launched the Seed Research and Innovation Fund (Seed) and the Cultivate Research and Innovation Fund (Cultivate). A more in-depth description of these new funding programs can be found in the next section of this booklet. The following comparison charts summarize the differences between the programs.

6 OFFICE OF RESEARCH & INNOVATION

GET TO KNOW US! Seed and Cultivate Comparison Chart Item

Seed

Cultivate

Calls

Ongoing

Pre-requisite

ORI workshops

Previous Seed and ORI workshops

Funding amount

$1,500 per researcher up to $4,500

$5,000 per researcher up to $15,000

Funding period

3 to 6 months* *To be completed by February 28th

6 to 12 months* *To be completed by February 28th

Eligibility

Open to all Humber employees

Partner

Yes, optional

Eligible Expenses for Seed and Cultivate Expenses

Seed

Cultivate

Research Assistants Software License Participant Incentives (gift cards) Research tools and instruments Transcription services Stationery Conference Fees (Local Conferences in the Greater Toronto Area only. Business Travel Form must be submitted and approved in advance.) Events expenses Travel (Greater Toronto Area only)† Hardware Design-related materials/equipment Travel (Greater Toronto Area only)—As of April 1, 2023, travel expenses may only be used for research data collection purposes. Expenses such as flights, hotels, and travel outside of the Greater Toronto Area are not eligible to be covered. †

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FUNDING PROGRAMS

Funding Programs General overview We encourage and celebrate the Journey of all our researchers, experienced or emerging; both will find in ORI a research environment that is accessible, and that will enable their path of exploration and discovery. The new SoTL programs, Seed and Cultivate, will be the first step for emerging researchers who are willing to embark on the research journey. These programs will help them grow from having an idea or an unanswered question to building a robust and impactful applied research project.

The Researcher’s Journey We perceive research as a rich and massive greenfield yet to be explored. Emerging researchers and their projects are Seeds that are planted and are waiting patiently to grow. Once ready, they will transform and Cultivate into expert researchers who will keep the field healthy for new seeds to come. As part of the learning process, the students will be the ‘gardeners’, who will work together to embrace discovery and propagate the knowledge acquired into new unexplored fields in the professional world. For further enquiries, reach out to the ORI team at Brendan.Wehby-Malicki@humber.ca.

The Researcher’s Journey

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FUNDING PROGRAMS

SEED

Research & Innovation Fund

Program Information The Seed program has been created for emerging researchers willing to get a closer approach to research. This is an investigation-oriented funding opportunity perfect for those who are willing to explore some of their unanswered questions or ideas. It acts as the first step to recognize and feel comfortable with the research process and selfreflect on their interests and passions.

Item

Details

Expenses

Calls

Ongoing

Research Assistants

Pre-requisite

ORI workshops

Software License

$1,500 per researcher up to $4,500 3 to 6 months* To be completed by February 28th Open to all Humber employees

Participant Incentives (gift cards)

Funding amount

Funding period Eligibility Partner

Eligibility

Research tools and instruments Transcription services Stationery Conference Fees (Local Conferences in the Greater Toronto Area only. Business Travel Form must be submitted and approved in advance.)

Events expenses Travel (Greater Toronto Area only)† Hardware Design-related materials/equipment

Apply today! Notice of Intent: https://forms.microsoft.com/r/6MTNxAVtrW Travel (Greater Toronto Area only)—As of April 1, 2023, travel expenses may only be used for research data collection purposes. Expenses such as flights, hotels, and travel outside of the Greater Toronto Area are not eligible to be covered. †

SOTL HANDBOOK

FUNDING PROGRAMS

CULTIVATE

Cultivate Fund

Research & Innovation Fund

Program Information The Cultivate program has been designed for those researchers who want to expand their projects by building solutions that can further impact the learning process of their students and themselves. This design-oriented opportunity will support researchers by providing funding that will allow them to materialize their ideas into new programs, methodologies, services or products and who might be willing to onboard the support of a Partner organization.

Item

Details

Expenses

Calls

Ongoing

Research Assistants

Previous Seed and ORI workshops $5,000 per researcher up to $15,000 6 to 12 months* * To be completed by February 28th Open to all Humber employees

Software License

Pre-requisite Funding amount

Funding period Eligibility Partner

Eligibility

Participant Incentives (gift cards) Research tools and instruments Transcription services Stationery Conference Fees (Local Conferences in the Greater Toronto Area only. Business Travel Form must be submitted and approved in advance.)

Yes, optional

Events expenses Travel (Greater Toronto Area only)† Hardware Design-related materials/equipment

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FUNDING PROGRAMS

Seed and Cultivate’s Process Map

01 SEED

02 Workshops

03 Proposal

05 Project

04 Approval

07 Knowledge Dissemination

08 CULTIVATE

09 Proposal

12 Design Build

11 Project

10 Approval

Collection 06 Data and Analysis

13 Knowledge Dissemination

SOTL HANDBOOK

FUNDING PROGRAMS

01 SEED

02 Workshops

03 Proposal

04 Approval

05 Project

06 Data Collection

07 Knowledge Dissemination

08 CULTIVATE

Seed Process Roadmap 1.

Think of an idea or unanswered question: Complete your Notice of Intent* (NOI) Meet the team: Once we receive your NOI, our team will contact you to schedule an initial meeting to set up your goals

Start the journey: Complete our mandatory ORI workshops to begin the proposal development

Build your application: Build your proposal and budget with the knowledge acquired from our workshops Evaluate your progress: Have continuous touchpoints with our team to address any questions you may have and receive feedback from our team Evaluation: Once completed, your proposal will be evaluated by an internal ORI panel who will provide you with feedback to refine your proposal

Approval: Once completed, you will require approval from the Dean of Research and Innovation (ORI) and your Associate Dean and the Research Ethics Board (REB) Kick-start: Once approved, our team will help you set up the project and will guide you on how to start

Project development: Collect and evaluate data, hire research assistants and process purchases as outlined in your approved application

Completion: Once finalized, report on the results of the project with our team. If required, a continuation request can be submitted

Knowledge dissemination: Connect with our team to share findings of your project with the community

Next steps: You can now apply for a Cultivate fund

*Notice of Intent: https://forms.microsoft.com/r/6MTNxAVtrW 12 OFFICE OF RESEARCH & INNOVATION

FUNDING PROGRAMS

01 CULTIVATE

02 Proposal

03 Approval

04 Project

05 Design Build

06 Knowledge Dissemination

07 Next Steps

Cultivate Process Roadmap Æ Connect with a Partner (Optional): Think of any organization that might benefit or is willing to support your research project 1.

Think of what you would like to build: Complete your Notice of Intent* (NOI) Connect with the team: Once we receive your NOI, our team will contact you to schedule an initial meeting to set up your goals

Continue the journey: Build your application with the knowledge acquired from your previous project phase and our mandatory ORI workshops Evaluate your progress: Have continuous touchpoints with our team to address any questions you may have and receive feedback from our team Evaluation: Once completed, your proposal will be evaluated by an internal ORI panel who will provide you feedback to refine your proposal

Project development: Build your design, hire research assistants and process purchases as outlined in your approved application Completion: Once finalized, report on the results of the project with our team. If required, a continuation request can be submitted

Knowledge dissemination: Connect with our team to share findings of your project with the community

Next steps: You can now apply for a government-funded grant

*Notice of Intent: https://forms.microsoft.com/r/6MTNxAVtrW SOTL HANDBOOK

WHAT‘S NEXT

What’s Next? Have you completed both a Seed and a Cultivate program and are looking for more? We got you! We invite you to reach out to us if you want to continue your research journey. We have various applied research funding opportunities that will help you grow your project even more; the sky is the limit! For further information, please contact: Brendan Wehby-Malicki Project Analyst Brendan.Wehby-Malicki@humber.ca Siobhan Williams, PhD Program Administrator, Internal Funding Siobhan.Williams@humber.ca Emma Smith, PhD Associate Dean, Research & Innovation Emma.Smith@humber.ca

OFFICE OF RESEARCH & INNOVATION

RESOURCES

Policies and Procedures ORI is constantly supporting and collaborating with all of Humber’s six faculties and five Centres of Innovation, and the growing Humber research community. In our efforts to facilitate a research journey that is feasible and achievable, ORI continues to cooperate with Humber’s operational departments, including, but not limited to, HR, Finance, IT, and we are mindful and take into consideration their procedures, processes and timelines, which we do not influence. Faculty and research participants are also encouraged to recognize the collaborative work that makes research materialize. y

Hiring Process

Purchasing Procedures: Seed and Cultivate Projects

Gift Cards and Incentives SOP: SoTL

Ethical Research Project Do’s and Don’ts

Library Resources

Templates and Resources

SOTL HANDBOOK

RESOURCES

Hiring Process PRE-HIRING: Project agreement fully executed. The number of research assistants, hours and weeks must be identified in the budget. Please note Humber’s HR team can take up to three weeks to process any contract. 1. Principal Investigators identify research assistants/faculty that will be hired for their research project and will send the following information to the Project Coordinator: y y y y y y

Full name of student to be hired E-mail address Contract start and end date Hours per week Total contract hours Humber status: Current student (and expected graduation date i.e. June 2022)/ graduate/partial-load faculty/part-time faculty y Whether the student currently has another contract with another department (and which one), or if they are planning to get another contract 2. If the Principal Investigators have not defined the research assistant to be hired, the investigator might request support to post the opportunity to all Humber programs or receive candidates from the Research Analyst Program. 3. Contract offer is reviewed and approved by ORI’s Resource Manager. Offer is extended to candidate via e-mail to start the onboarding process. 4. Candidate’s HRMS profile converts to active employee and they can now enter and submit timesheets. Mandatory new hire training requirements to be sent to candidate to complete BEFORE the new hire begins official project work. 5. Bi-weekly reminders to enter timesheets will be sent to all project staff. Timesheets must be entered by specified due date in order to avoid delays in payment. A screen shot of submitted timesheets must be sent to the Principal Investigators with a copy to research@humber.ca. 6. These guidelines must be followed or the expenses will be sent to the Principal Investigator’s Faculty or Department. Continued to next page…

OFFICE OF RESEARCH & INNOVATION

RESOURCES

Hiring Process continued…

Contract Work Hours Guidelines Research Assistant I (Active Student) Semester

Status

Contract Hours

Fall

Part-Time

Maximum of 24 hours per week

Winter

Part-Time

Maximum of 24 hours per week

Summer

Part-Time/Full-Time

Part-Time, up to 24 hours per week Full-time, 24-37.5 hours per week (must be returning to studies in the Fall)

Research Assistant II (Non-Student) Semester

Status

Contract Hours

Fall/Winter/Summer

Part-Time

Maximum of 24 hours per week

Full-Time

These hires may require that a new job description be developed, which may take up to 3-4months to process. These hires must be identified to REB and ORI Resource Manager in advance, in order to coordinate HR approval process.

Fall/Winter/Summer

Notes: 1. Students may require more than one contract if the duration of their work extends over various semesters. 2. Contracts may take up to 3 weeks to process depending on response times and volume of Humber’s HR team. 3. Contract extensions require a new contract to be drafted and approved, therefore please request extensions 4 weeks in advance. 4. Students are not allowed to start working prior to having their contract signed. 5. Please contact your Project Coordinator to report any questions or inconveniences with the contract or hours submission. 6. Any expenses that may emerge as a result of not following the guidelines above will need to be covered by the Principal Investigator’s Faculty.

SOTL HANDBOOK

RESOURCES

Purchasing Procedures: Seed and Cultivate Projects The information below is a quick reference of Humber’s Purchasing and Reimbursement procedures, for more in-depth information, please refer to the Expense Reimbursement Procedure (https://humberital-my.sharepoint.com/:b:/g/personal/ n01283196_humber_ca/EV85sropJWxHown1DNXnXU0Blw1M6n8Ju9v98H3qsPG2tw?e=Q WI4D9) Once a project has been awarded and the Project Agreement has been completed and signed, the purchasing of desired research-related items can begin with the support of your designated Project Coordinator. y

Please send the link of the product or service you require to your Project Coordinator and ORI shall purchase the item via a corporate credit card. Please note this must align with your approved budget. Any new items that were not included in the original budget will require approval from ORI.

If the item is over $5,000, please send a copy of a quote or invoice to your Project Coordinator and ORI will handle the payment via a Purchase Order.

If vendor is not on Humber College’s vendor system, ORI will let you know and have you complete and submit a ‘New Vendor Request Form’.

The following items must be purchased by Humber’s Information Technology Services team:

Mobile devices Laptops Tablets Phones

Expense Report: Can be completed and submitted for reimbursement on Chrome River. This includes travel, meals and low dollar value items of a maximum of $200. Before purchasing any item or service, please reach out to your Project Coordinator for approval. In order to be granted access to Chrome River, please have your N # sent to your Project Coordinator Once an ‘Expense Report’ is submitted through Chrome River, a copy of that report must also be sent to your Project Coordinator.

Travel: Humber College will reimburse employees $.58/km for project related travel in a personal car. Other ways to get reimbursed for travel is to submit original receipts for taxi services or public transportation. Continued to next page…

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RESOURCES

Purchasing Procedures: Seed and Cultivate Projects continued… y

Meals: Kindly submit original ‘itemized’ receipt for any project related meals. Keep in mind, any alcoholic beverage will not be reimbursed. The per diem rates can be found below:

Breakfast: $10 Lunch: $20 Dinner $30 Daily total maximum: $60

Low Dollar Value Items: Smaller items can be purchased and claimed through a reimbursement claim. For example, for small purchases made in Walmart, Home Depot etc., please obtain original receipts and have them uploaded to Chrome River and submit with an ‘Expense report’.

Tipping: keep in mind that one is allowed to tip for meals and transportation services up to a maximum of 15%

Whenever possible, accumulate expenses for $50 CAD before submitting a claim or before the end of the fiscal year.

NOTE: If for some reason, original receipts were not obtained or were lost, kindly complete and submit a ‘Lost Receipt Affidavit Form’ to your Project Coordinator.

Reimbursement will not be processed for items that were not approved by your Project Coordinator.

Gift Cards and Incentives SOP: SoTL 1. Please notify your Project Coordinator that you require gift cards for your Project. Humber’s Finance Team takes 2-3 weeks to process gift card requests. 2. Gift cards must be purchased in bulk through our approved vendor: BlackHawk. 3. $250 is the maximum amount per month for gift card purchasing via a corporate credit card. 4. The maximum amount per gift card is $20 and can only be used at the bookstore or for food-related services. 5. Appropriate token gifts of appreciation including gift cards or certificates, valued up to $30, may be offered in exchange for gifts of service or expertise to people who are not engaged in work for the College. Gifts valued over $30 must have prior approval from the ORI team. Continued to next page…

SOTL HANDBOOK

RESOURCES

Gift Cards and Incentives SOP: SoTL continued… 6. Principal Investigators are responsible to track the distribution of gift cards. The Project Coordinator will provide you with our standard template for tracking. Principal Investigators are responsible for maintaining comprehensive records of who received the gift cards for auditing purposes. Tracking sheets must be returned to your Project Coordinator within 5 business days of gift card distribution. 7. The supporting documents for incentives include:

The researcher’s application to the REB, detailing the incentive plan Amount of incentive Number of participants Method of distribution The REB’s letter approving the ethical acceptability of the research Receipts for purchase of non-monetary incentives The records submitted in the tracking template including all the information or coded information of each recipient.

8. As per the TCPS2 Interpretations on the Privacy and Confidentiality, researchers have an ethical duty of confidentiality to participants which includes safeguarding their information. Participants must be notified of who has access to their identifying information and must consent to having their information shared upon request 9. Researchers must submit a coded list of the participants who received incentives. The code (e.g., a sealed envelope containing participant initials or signatures, and dates and amounts of incentive distribution) will be made available upon request. 10. No gift cards or gift certificates shall be issued to Humber Employees. 11. Gift cards are a taxable expense for the recipient. 12. These guidelines must be followed or the expenses will be sent to the Principal Investigator’s Faculty or Department.

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RESOURCES

Ethical Research Project Do’s and Don’ts As a SoTL researcher you have a dual role as both a teacher and a researcher. Each of these roles have different, and sometimes conflicting goals. This means that as a teacher it’s important to be careful not to coerce your students into participating in your research project, and as a researcher it’s useful to keep data quality in mind. Some do’s and don’ts for SoTL research are: 3 Complete the TCPS2 ethics training 3 Be clear that students’ participation in your research will not impact their standing in the course 3 Get informed consent from participants 3 Allow students to decline participation, or withdraw consent when possible 3 Provide incentives that are proportionate with the time and effort that is being asked of students 3 Maintain privacy of data when appropriate 3 Avoid accessing research data until after final grades are submitted 3 Have a third party de-identify data if possible 3 When possible have student contributions remain anonymous 3 Inform students of plans for dissemination of results 2 Do not recruit your own students 2 Do not provide incentives for agreeing to include coursework in research

SOTL HANDBOOK

RESOURCES

Library Resources Discover Search Humber Libraries > Discover search bar > enter search terms (https://library.humber.ca)

Research Help Humber Libraries > Research Help (https://library.humber.ca/research-help)

Library Contact

Sample Research Guides*

https://library.humber.ca/contact

Applied Research Library Guide (https://libguides.humber.ca/research)

Databases Databases can be searched alphabetically at Humber Libraries > Content Type > Database Links (https://library.humber.ca/atoz_landing)

Faculty Library Guide (https://libguides.humber.ca/newfaculty) Indigenous Research Guide (https://libguides.humber.ca/Indigenous-ResearchGuide) Statistics and Data (https://libguides.humber.ca/statistics) Sustainability Education Research Guide (https://libguides.humber.ca/sustainabilityed) 2SLGBTQ+ Education Guide (https://libguides.humber.ca/2SLGBTQ)

22 OFFICE OF RESEARCH & INNOVATION

*See all Research Guides at Humber Libraries > My Program (https://library.humber.ca)

RESOURCES

Templates and Resources Below are links to our downloadable templates and resources. y

Notice of Intent https://forms.microsoft.com/r/6MTNxAVtrW

Student Learning and Classroom Assessment Techniques https://humberital-my.sharepoint.com/:b:/g/personal/n01283196_humber_ca/EfN0XUKUaVEgtxTFja_OO0Bqpvw_vex6g2Lvk5Xldjmwg?e=1qK2Bl

Seed-BUILD Application Form Template

Seed-IMPACT Application Form Template

Seed Project Agreement Template

Seed Continuation Form Template

Cultivate-BUILD Application Form Template

Cultivate-IMPACT Application Form Template

Cultivate Project Agreement Template

Cultivate Continuation Form Template

Research and Ethics Board (REB) Website https://www.humber.ca/research/reb

Journal of Innovation in Polytechnic Education (JIPE) Submissions Handbook https://issuu.com/humber_research/docs/jipe_handbook

SOTL HANDBOOK

For next steps and further inquiries Brendan Wehby-Malicki Project Analyst Brendan.Wehby-Malicki@humber.ca Siobhan Williams, PhD Program Administrator, Internal Funding Siobhan.Williams@humber.ca Emma Smith, PhD Associate Dean, Research & Development Emma.Smith@humber.ca

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ORI Scholarship of Teaching and Learning Handbook

Articles inside

Contact Us

Templates and Resources

COIL + SoTL

The SoTL Transformation

Ethical Research Project Do’s and Don’ts

Library Resources

Gift Cards and Incentives SOP: SoTL

Workshops

Purchasing Procedures Seed and Cultivate Projects

Cultivate Process Roadmap

Seed Process Roadmap

What’s Next?

Funding Programs

Hiring Process

Getting to know ORI