Guidelines for the reproduction of APS publications

Reproduction of works by academics for the purposes of class study

The APS considers requests for reproduction of works for the explicit purpose of distribution to, or access by, students. Permission to reproduce is limited to a specified period and number of students. Works must be reproduced in their original form.

Reproduction of APS Tip Sheets

The Society has a responsibility to ensure that all material published in Tip Sheets is accurate and includes the most recent evidence-based information. Further, these are published so that members can purchase them for distribution to clients. Therefore, Tip Sheets cannot be reproduced; however, interested parties can create a link from their own website to the relevant section of the APS website.

Reproduction of publications sold by the APS

The APS does not permit reproduction of certain publications (except where permission has been granted for use by students as part of their class study, determined on a case-by-case basis). These publications include:

• APS Code of Ethics
• Evidence-based Psychological Interventions: A Literature Review
• Effective Media Techniques
• APS Specialist Fields
• Other APS brochures

Reproduction of works for inclusion in textbooks, or other sources published for the intention of profit

The Society may, at its discretion, grant permission for the reproduction or modification of format of its works for a fee, determined on a case-by-case basis, following receipt of a request.

Seeking permission to use or reproduce material from APS publications

Please note that there is a 12-month embargo on the reproduction of any content published in our academic journals (including journal supplements and InPsych) and conferences (including abstracts, papers, posters, APS Conference Proceedings, etc.). Requests for reproduction are considers once an embargo period has expired.

To seek permission to use or reproduce material from APS publications, please download and complete the form below. An example of a correctly completed form is also provided for convenience.

Please send completed forms to science@psychology.org.au in Microsoft WORD format (no PDF, scanned or faxed copies). If you have additional questions, please contact the APS by sending an email to science@psychology.org.au or telephoning the Science and Education unit on (03) 8662 3300.

Requests to reproduce APS materials: Institutional repositories

It is becoming increasingly common for institutions to establish repositories where the work of staff and students is freely accessible by the community at large. The following APS copyright and author rights policies apply to requests to archive works contained in APS journals and publications, in institutional repositories (electronic or otherwise):

1. There is a 12-month embargo on the reproduction of any papers, abstracts or other works published in our academic journals (i.e. postprints may not be placed on a university repository until 12 months after the date of first online publication of an APS journal).
2. There is a 12-month embargo on the reproduction of any papers, abstracts, posters or other works published at our conferences. The exception to this is that abstracts from the APS Annual Conference are subject to an embargo of 12 months, as cited in (1) above.
3. Only an unenhanced copy of the postprint may be placed in the repository; that is, a 'flat' form document (not necessarily a pdf of the article as appearing in the publication), and it must be without referencing or other links which would enhance use of the article.
4. The postprint cannot be included in the university repository for the purpose of commercial sale or for any systematic distribution by a third party.
5. Acknowledgment of the first publication of the article must be included as follows: 'This is an electronic version of an article published in [include the complete citation information for the final version of the article as published in the print edition of the journal]'.
6. Subject to observance of (1) through (5) above, there is a two-step process required before works are entered into the repository:
   • Step 1: The institutional repository must be registered with the APS by submitting a 'Copyright permission request: Registration of institutional repositories' form. This form is submitted once only and registers the repository with the APS.
   • Step 2: A 'Notification of archiving: For institutional repositories' form must be submitted for each work 'self-archived' in the repository, prior to the work being uploaded. This form is processed and returned, outlining the conditions under which the work can be uploaded onto the repository.

Please send these forms to: science@psychology.org.au.

Requests to reproduce the APS Logo

APS members wishing to use the APS logo on their business cards, stationery, signage and/or website should register online for the free APS Member Identity Program.

Find out more about the Member Identity Program here

Any other request to reproduce the APS logo must be made in writing, and must include a copy of the page/s on which the logo will appear in order to determine the context in which it will be used. Requests should outline the intended use of the logo, the context, and details of the publication (i.e. title, number of copies, intended audience etc.).

Written requests should be directed to:

• Rowena Carlin - Senior Graphic Designer
  
  communications@psychology.org.au