Policy:Code of conduct of the Board of Trustees: Difference between revisions

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''This policy was [[<tvar name="1">Special:MyLanguage/Resolution:Adopting a Board of Trustees Code of Conduct</tvar>|approved by the Board and last updated]] on <tvar name="2">{{dateT|month=09|day=15|year=2021}}</tvar>.''

 

* <translate><!--T:22--> Be honest and accurate in conveying professional conclusions, opinions, and research findings, and in acknowledging the potential limitations.</translate>

<translate>

 

==== 3. Inquiry ==== <!--T:23-->

* <translate><!--T:31--> '''Unwelcome verbal conduct.''' This may include the making of remarks and comments about appearance, lewd comments, sexual advances, innuendo and banter, the making or repetition of offensive or stereotyped comments, jokes or songs, the making of threats or the making of patronizing comments.</translate>

* <translate><!--T:32--> '''Unwelcome written or visual interaction.''' This may include sending unwelcome emails, notes, or pictures, and displaying or sending offensive material on any Foundation social media/websites/blogs etc.</translate>

 

'''Harassment, bullying and victimization by electronic methods.''' Given the degree of current reliance upon electronic means of communication it should be specifically noted that harassment, bullying and victimization by Board Members by electronic means is also unacceptable. For example, this might involve:

 

* Sending emails (with or without attachments) which breach the terms of this code;

* Repeatedly sending unwanted messages, even if the content of each individual message would not constitute harassment, bullying, or victimization;</translate>

* Deliberately ignoring messages from particular colleagues;

* Inappropriate copying of emails to parties not seen as relevant to the discussion, as a way of intimidating or inappropriately gaining leverage over other Board Members, guests, volunteers, or staff.

* <translate><!--T:51--> Be clear about any expected or requested outcomes from communications with staff, especially if there is no staff response needed.</translate>

* <translate><!--T:52--> Provide any critical feedback of staff performance to an appropriate Board officer, rather than to the staff member (or their manager) directly. The Board officer can work within appropriate channels to deliver the feedback. Trustees should never make statements critical of staff performance in an open or public forum.</translate>

 

The Board of Trustees determines the overall strategy and priorities of the Foundation, but should not involve itself in the Foundation's day-to-day operations. Staff provide regular updates on the Foundation's progress related to its strategy and priorities during and in advance of the Board's regular meetings. Trustees should ensure that the information they receive in these updates is sufficient for them to fulfill their oversight responsibilities. Trustees should avoid requesting detailed information or reports about the Foundation's activities that go beyond what is needed for the Board's strategic and directional decisions, particularly if fulfilling the request would require staff to prepare new materials. Repeatedly asking questions that involve more and more detail is a form of micromanagement.

 

 

== Complaints Resolution Procedure == <!--T:77-->

 

 

The Procedure for investigating allegations of a breach of the Board of Trustees Code of Conduct will normally commence with the Informal Procedure outlined under (1) below; however, if the complainant feels that the informal process is not workable in their situation the formal procedure may be used without first exhausting the informal procedure. This would normally be done upon the advice of the Chair / Ombudsperson of the Foundation in full consultation with the complainant.