How managers can communicate more effectively
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Project managers can communicate more effectively by following best practices like clearly defining the who, what, when of any message; keeping messages concise and simple; listening as well as talking; choosing the right medium like email or meetings based on the content; understanding the purpose and motive of the communication; confirming the message was understood; avoiding unnecessary jargon; making messages interesting; and documenting important discussions.
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How managers can communicate more effectively
- 1. How project managers can communicate more effectively?
- 2. 1. Take care of the 3 Ws a. Who - Who is the message for? b. What - What is the type of message? c. When - When do you need to communicate the message?
- 3. 2. Don’t beat around the bush Always be clear and concise while communicating. Stick to the concept of KISS (keep It Short and Simple).
- 4. 3. Don’t just talk, listen as well! ● Pause occasionally and give others a chance to speak as well. Be good at listening. ● Remove the barriers of communication (technical, linguistic, absent-mindedness, or lack of trust, etc.).
- 5. 4. Decide the medium of communication Analyze the nature of content/information and accordingly choose the best- suited medium for communication; such as, meetings, IMing, e-mailing, reports, telephonic, or one-on- one conversation, etc.
- 6. 5. Decide the motive Why do you need to communicate a piece of information? What is the purpose it’s supposed to solve? Answer that first, and you’ll be able to communicate more effectively.
- 7. 6. Make sure the message is understood ❏ Do confirm whether the listeners understood the message or not. ❏ Complete the communication process by making sure people interpreted the message exactly how you wanted them to.
- 8. 7. Avoid using technical jargons unnecessarily Avoid making a simple message unnecessarily complex by stuffing it with too many complicated terms/jargons. Form a message in a way that’s easiest to understand by everyone.
- 9. 8. Make it interesting ➢ Make a boring message interesting by adding elements of intrigue and fun. ➢ Don’t sound too serious during meetings. Use occasional humour to lighten up the atmosphere and to keep everyone attentive.
- 10. 9. Be sure to document everything ● Maintain documented records of all the crucial points. Jot-down all important points as soon as they are discussed. ● Share it with relevant people so everyone stays on the same page.
- 11. Brought to you by ProofHub ProofHub helps you better collaborate and manage projects of all sizes!