Exams at UiT

Deadline for registering  is August 15 and January 15. 
- Please note that some courses have an earlier registration deadline. Contact your programme administration.

Re-scheduled examination (if you were sick on your exam) :

• You need to pay your semester fee before you can register for re-scheduled examination via StudentWeb. Find your course(s) in Results.
• If you are not continuing your studies but just taking re-scheduled examination, you may register via this form. You submit the form to eksamen@hjelp.uit.no 

Re-sit examination (if you failed your exam):

• You need to pay your semester fee before you can register for re-sit examination via StudentWeb. Ensure you pay your semester fee well before the respective deadlines of August 15 / January 15. Find your course(s) in Results.
• It is your own responsibility to check that an examination is being held in the course you wish to register for.

Appeal against grade:

• If the passing grade is changed to failing, you are entitled to the re-sit examination.
• If the registration deadline for this exam is passed, you must let us know if you want to be registered.
• In the opposite case: When the result goes from a failing to a passing grade, we will delete the registration for the re-sit examination.

Extraordinary examination:

• Application is submitted to your programme administration. Once the application has been approved, you may register via this form. The approved application must be included in the form.

Please note that you cannot cancel registration for re-scheduled examination, re-sit examination or early examination.

I - Dispensation from deadlines for examination registration

The deadline for registration for examinations at UiT is 1 February for the spring semester and 1 September for the autumn semester. In exceptional circumstances, you may be granted dispensation from these deadlines on grounds of documented applications.

The legal basis for special circumstances for dispensation from the stipulated deadlines is described in Section 16 of the Regulations for studies and examinations at UiT. Dispensation may be given in the following exceptional circumstances:

A: Sickness on the final day for registrations, documented by a medical certificate
B: A documented bereavement in the immediate family
C: The first semester the student is registered at the university
D: When the student is participating in group work that directly forms part of the examination in question, and the examination cannot be implemented for the other students in the group without this student being involved.
E: Passing the examination in question will lead to the student completing a degree or vocational training at UiT
F: Dispensation may also be granted in other special circumstances.

II - How to apply for dispensation
If you meet any of the special circumstances mentioned above, you may apply for dispensation from the stipulated deadlines for examination registration. Please use this application form. The application can be sent to studieinfo@hjelp.uit.no. The circumstances cited as the grounds for the dispensation must be documented (as in, for instance, medical certificate).

Please note:
Applications sent later than four weeks after the registration deadline will not be considered.

If a course is discontinued, students will have access to sit the exam on one occasion within a period of one year. This is regulated by regulations for studies and examinations at UiT § 29.

You are not entitled to teaching – only examination.

You will find more information about year and semester for the final exam, in the course catalogue.

Take an exam at another location than UiT’s premises

Predominantly, all written examination must be taken at UiT’s premises.  

Only for very special reasons will it be possible to take an exam at another institution than the UiT. An example where this can be granted is for students who are in prison.

This is regulated by § 21 in the regulations for studies and examination at UiT.

How to apply

You apply for allowance to take an external exam online through TOPdesk, our self-service portal. You log in with your UiT user account. The application deadline is September 15 for the fall semester and February 15 for the spring semester.

There must be a contact person at the external educational institution, who must fill out this form. The form must be submitted together with the application.

NOTE: exams that are being held at an external institution are to be held at the same date and time as the ordinary exam at UiT.

Expenses

If required, you must cover all expenses regarding the rental of the examination room and salary for the invigilator(s) and administration at the external institution by yourself.

UiT may also charge you a fee.

If you are no longer a student at UiT but still want to improve one or more of your grades:

First you must apply for admission as a course student within the deadline June 1/December 1.  

After you have been admitted to a programme of study you must register for the exam on StudentWeb within the deadline September 1/February 1. NOTE: if the subject is not offered to course student, you must contact Joint Examination Service to be registered for the exam.

If you are in the final semester of either your bachelor’s or master’s degree and receive the examination results after the deadline for admission as a course student has expired, you must contact us to be registered for the exam. NOTE: the deadline is September 1/February 1.

Already a student at UiT but still want to improve one or more grades?

You must register for exam in StudentWeb. Choose “Results” in the menu, find the subject you want to improve and choose “Retake exam/subject”. NOTE: the deadline is September 1/February 1.

If you are ill, stay home

If you are in quarantine, are ill or have symptoms of a respiratory infection, flu or other infectious diseases, it is important that you stay at home and do not show up at the examination room. 

Permission to use a dictionary during the exam

Permitted aids must be made known to the students well in advance of the exam, and must be listed on the front page of the exam paper. The dictionary must be controlled by your programme administration.

You must print the form below, and bring it together with your approved application for examination support material to your programme administration.

You can find the application form here. You must bring the approved form on the day of the exam.  

f you suffer from acute illness during a home examination, you can be given extra time. This is stipulated in the  § 25 (7) of the Regulations for examinations at UiT: 

"For home examinations, additional examination days may be granted in special circumstances if the student documents unforeseen problems of a medical nature, bereavement in the immediate family or other similar misfortunate circumstances that have occurred during the examination period. When the stipulated examination time is more than two weeks, the submission deadline can normally be extended by up to two days. If the stipulated examination time in of a shorter duration, the submission deadline can normally be extended by one day. Students who still do not manage to complete the examination despite the extra time have the right to a re-scheduled examination."

If you suffer from acute illness during a home examination, but can manage to submit the exam with extra time, you can get extra time if you document unforeseen problems. In order for UiT to know how much extra time you should have, it is importent that you submit a medical certificate that contain details of how much time you have lost.

If AI-tools like ChatGPT are used in your work with an answer paper, you must be careful to describe which and how the tool is used in your work. APA describes how output from AI tools should be referenced. Read here to learn more.

At UiT it is always expected from our students to be transparent about their work methods. Remember that to hand in text produced by another source without necessary reference is regarded as cheating. For instance, this means it is not allowed to copy text from chatGPT and paste it to your answer paper without referencing.

If you feel insecure about which tools or methods you are allowed to use on a specific exam, please contact the course coordinator to clarify. The general recommendation is to be more transparent than necessary, rather than not.

On on-site examinations with lockdown browser, students will not be able to access the internet or computer files, so AI tools will normally not be relevant.

Relevant resources:

UiT Writing Center

Cheating and plagiarism

Examples of actions which are counted as cheating or as an attempt to cheat are:

1. To use unauthorised supports during the exam
2. To present the work of other people as one's own work
3. To cite sources or in other ways to use sources in one's written work without referencing those sources properly
4. To submit an examination answer which has previously been submitted as an examination answer at the University of Tromsø or any other institution of higher education
5. To engage in unauthorized communication with other students during the examination
6. To act in conflict with the examination regulations or in any other unlawful way which may give one advantages at the exam

Text similarity reports via Ouriginal
Documents uploaded via Canvas and Wiseflow are automatically analysed for text similarity in Ouriginal.

Please note that all uploads to Ouriginal will be part of the sources from which the examination answer hand in will be checked against. Therefore, it is not a good idea to upload your handin directly to Urkund before the "real" upload in Wiseflow or Ouriginal is taking place.

This will "pollute" the database, and for the assessors it might seem as you have copied someone elses text.

Oral and practical examinations
If the fire alarm sounds, the examination committee and candidate(s) must leave the examination venue immediately and await further instructions. Meet up at the designated assembly area.

The oral or practical examination may continue as soon as the evacuation situation is over.

Written examinations
If the fire alarm sounds, everyone in the examination venue must leave together immediately and await further instructions. Meet up at the designated assembly area.

If necessary, the written examination may continue as soon as the evacuation situation is over.

As soon as the building has been evacuated, the evacuation guard shall advise the evacuation leader.

The Norwegian grading system consists of a two-part grading system with the values ​​pass / fail and grades from A to F.

The letter grading system is as follows:

For more information on assessment and grading, see regulations for studies and examinations § 35. 

The examination results are announced on StudentWeb, under “Results”.

The examination results are to be announced within three weeks after the examination, unless the Board of the University of Tromsø – The arctic University of Norway has decided otherwise. For larger independent work, standardized at 20 credits or more, the deadline for submitting grades can be extended to six weeks.

You can read more about examination result/grading in the Regulations for studies and examination chapter 7.

Deadline is one week after the grade is announced. Please be aware that you cannot request an explanation for a reassessment grade in the StudentWeb. Contact your student advisor directly for explanations for reassessment grades.

First, please check that you not already have received an explanation in Wiseflow. You may find a shared explanation by choosing the correct exam, and "See feedback", here:

If you have not received the explanation here, you may proceed via Studentweb.
Under the top menu button More, select "Exam appeals".

Find the correct course and click the button "Request explanation of grade".

You will then see a predefined form:

Click "Send" to make the request.

You may expect to receive the explanation within two weeks. You will be notified by email. The explanation will then be accessible via Studenweb, by following the link, like in the picture below:

As a student you may appeal the grade if you mean the grade you have been given in a course is not correct. You can only appeal a grade given on verifiable examination activities, t.eg. handed in work.

When a grade is appealed, your examination answer paper will be presented to a new assessment committee.

1. To appeal the grade, log in to Studentweb

2. Select More and then Exam appeals

3. Find the correct course. We recommend that you always ask for an explanation before you choose to make a complaint. The appeal deadline will be three weeks after the date you have received the explanation.

4. If you, even after the explanation wishes to proceed with the appeals, select Appeal against the grade

5. Read and tick off the boxes to confirm

6. Expected processing time is about four weeks. When the result is ready, you will be notified by email. The grade will be visible at this same page in Studentweb.

7. You may withdraw your appeal until the result is ready. You do so in Studentweb.

8. You cannot ask for an explanation of the appeal grade in Studentweb. Please contact your student adviser or the unit adminsitrating the course to ask for this if needed. 

Regulations for examinations at UiT
If you plan to appeal a grade, you should first read through the Regulations for examinations at UiT (here you can read about assessment terms and determining of grades and about appeals). 

Procedural errors connected to an examination may be appealed according to section 5-2 of the Act relating to Universities and University Colleges (not translated).

Procedural errors may, among other things, be errors in the exam question paper or the assessment guideline, or errors relating the examination arrangement.

How to appeal
Deadline for submitting an appeal for procedural error is three weeks after the time the student was aware or should have been aware of the issue. The appeal must be written, grounded and it must be clearly stated in the appeal that it is a formal appeal concerning procedural errors. 

Send your appeal letter to the Faculty the course belongs to. You can also check the Course Catalogue to find out about the department that provides the course.

If the appeal is not met by the faculty, the appeal will be further processed and in the end ruled on by UiT's Appeals Commitee. Please be aware that you cannot request an explanation for a reassessment grade in the StudentWeb. Contact your student advisor directly for explanations for reassessment grades.

Possible outcomes
If an error has been made which may have affected the assessment of your exam, or your performance during the exam, the initial grade will be annulled, and a new exam arranged. If the error may be rectified through a new assessment, the paper will go through a new assessment with new assessors.

A re-sit examination is an extraordinary examination that may be held for candidates who failed the last ordinary examination. Re-sit examinations are not held for candidates who fail re-scheduled examination or other extraordinary examination.

The deadline for registering for re-sit examination is August 15 for the autumn semester and January 15 for the spring semester. You register for re-sit examination via StudentWeb.
NB! You cannot cancel registration for re-sit examination.

Deadline for registering  is August 15 and January 15. Please note that some courses have an earlier registration deadline. Contact your programme administration. 
You need to pay your semester fee before you can register for re-sit examination via StudentWeb. Find your course(s) in My active courses.

It is your own responsibility to check that an examination is being held in the course you wish to register for.

Re-scheduled examination is an examination that can be arranged for students who were sick or had another legitimate reason for being absent from the last ordinary examination. This is regulated by Section 25 of the regulations for studies and examinations at UiT.  Students who fail a re-scheduled examination do not have the right to a re-sit examination.

(1) Students with legitimate absence have the right to sit a re-scheduled examination.

(2) Legitimate absence is defined as acute sickness or other documented special reasons. A medical
certificate/documentation must be sent or delivered to the university no later than one week after the
examination. A student who becomes sick during an examination must submit a withdrawal form, seek
medical attention immediately and submit a medical certificate no later than one week after the examination.
If it is not possible to attain a medical certificate no later than one week after the examination, the student
must notify the university of this within the stipulated deadline.

(3) The medical certificate shall state the duration of the period of sickness. A medical certificate designed
for an employer will not be accepted as medical documentation.

(4) Students who owing to specific reasons in connection with pregnancy, giving birth or caring for a child
cannot sit an ordinary examination may also apply to sit a re-scheduled examination. The circumstances must
be documented by a medical certificate, birth certificate or similar.

(5) Re-scheduled examinations shall be arranged as soon as possible after the reasons for absence have
ceased, and normally no later than two months after a new semester has commenced. Students must register
for a re-scheduled examination.

(6) Students who fail a re-scheduled examination do not have the right to a re-sit examination.

Illness in connection with examinations that comprise of several parts: 
With respect to illness that arises during examinations that comprise of several parts, e.g. a home examination + supervised written examination + final oral examination, when you sit the re-scheduled examination you do not have the opportunity to re-take any parts of the examination that you sat during the ordinary examination, cf. Section 25 of the regulations for examinations. 

Deadline for registering  is August 15 and January 15. Please note that some courses have an earlier registration deadline. Contact your programme administration. 

An extraordinary examination is an examination the university can hold in special circumstances upon application for students who cannot wait until the next ordinary examination, and who do not meet the
requirements to take a re-scheduled or re-sit examination. Re-scheduled or re-sit examinations are not arranged after an extraordinary examination.

Application is submitted to your programme administration. Once the application has been approved, you may register via this form.  

Deadline for registering  is August 15 and January 15. Please note that some courses have an earlier registration deadline. Contact your programme administration. 

Please note that you cannot cancel registration for re-scheduled examination, re-sit examination or early examination.

Diploma requirements

To be issued a diploma you must fulfill certain requirements. Information about the requirements for the different degrees are found in Regulations for studies and examination, Chapter 9 – Diplomas, Diploma Supplements and transscript of records.

To be issued a diploma from UiT, a minimum of 60 credits must taken at UiT.

Diploma

From September 1^st, 2021, we issue digital signed diplomas and Diploma Supplements. Your documents are available in Studentweb, under documents, and in Diploma registry.  

The diploma and Diploma Supplement are produced after you finish your degree and sent to the registered address in Studentweb. You must update your address yourself.

The subjects included in your diploma are the ones in your individual education plan. The individual education plan is a contract between you as a student and UiT. You are both therefore responsible for ensuring that the plan is always updated. This is highly important for the correctness of your diploma.

If you are planning to improve one or more grades that are to be included in your diploma you should postpone the production. Contact the administration at your faculty. When your grades are improved contact your faculty again and inform them that you want your diploma. 

A Diploma Supplement and a transcript of records are issued together with the diploma. Diploma Supplement (DS) follows a European standard and provides a comprehensive description of the Norwegian educational system and the qualification of your obtained degree. A Diploma Supplement is not an English version of your diploma but a supplement.

To graduate in the spring semester must your final examination be completed in the period from January 7^th to August 12^th. To graduate in the fall semester must your final examination be completed in the period from August 13^th to January 6^th.

For the Ph.D degree the disputation must be completed before June 30^th in the spring semester and before December 31^st for the fall semester.

Diploma registry

Diploma registry is a digital diploma service developed on behalf of the Norwegian Ministry of Education and Research. Here you can download your records in a digital format or share them with other educational institutions, potential employers, and others. The diploma service is free. Read more about Diploma registry here. 

NB: Students who receive d-number or National Identity Number from The National Population Register must send documentation of this to ssa-system@hjelp.uit.no as soon as possible, so that we can update your ID number in the student System. This is to avoid problems with login to the Diploma Registry.

Digital Diploma

Students that obtain a degree after September 1^st 2021 receive a digital signed diploma and Diploma Supplement. Your documents are available in Studentweb, under documents, and Diploma registry. They will always be available here.

Students without Norwegian personal identity number

Students without Norwegian personal identity number will receive their diploma on paper. We send the diploma to the registered address in Studentweb. You must update your address yourself.

If you have a digital diploma but need a diploma on paper

The digital diploma is considered an original document that follows international standards and should therefore be accepted by all other institutions. However, some institutions may not accept digital signed documents. If you, for this reason, need a diploma on paper you may get a diploma duplicate.

Order a diploma duplicate on paper in TopDesk.

Paper diploma

Students that obtained a degree before September 1^st 2021 receive a paper diploma and Diploma Supplement.

Have you already been issued a paper diploma and Diploma Supplement you will not be able to be issued a digital signed diploma and Diploma Supplement.

 Lost diploma

You are only issued one original diploma and Diploma Supplement. There are only two exceptions:

1. You can apply o have a new diploma issued if your diploma has been permanently lost. The documentation may include a police report if your diploma was stolen, confirmation from your insurance company in the event of theft or fire, or the remains of the diploma if it was destroyed.
2. If you have improved one or more grades that are included in your educational plan and diploma.

Apply for a new diploma and Diploma Supplement

It may happen that a subject on your diploma has been replaced with another equivalent academic subject. You do however not qualify to be issued a new diploma if you take an exam in the equivalent subject and achieve a higher grade.

Apply for a new diploma and Diploma Supplement in TopDesk.

Diploma legislation

For a Norwegian diploma to be considered valid abroad it must be legislated.

Ordinary legislation process

• First, take the Diploma to the district court and get it certified by a notary public
• Then, take the Diploma to the County Governor which issues an apostille stamp

Digital transcript

• You can download a transcript in a PDF format or share your transcript digitally through the Diploma registry.

Transcript on paper
Contact the service desks.