Calendar Sharing

Delegation vs. Calendar Sharing vs. Calendar Permissions

When you share a calendar with a co-worker, it is seen as more of an FYI of their days/weeks ahead. With the added options within calendar permissions, you have the ability to choose just how much of your calendar your co-worker sees.

If someone delegates a calendar or email to you, you are then responsible for helping to manage either calendar entries or email messages. As a delegate of someone’s Outlook account, emails and meetings will include the information that they are “sent on the behalf of (the person to whom you are a delegate)” instead of coming directly from your account.

How to use Calendar Sharing:

1. Click on Calendar at the bottom of the screen.
   
    
2. Click on the Share Calendar button.
   
    
3. Find and choose the recipients using the Global Address List by clicking To, type in the last name of the intended recipient, click on their name to select them, click To ->, then click OK.
   
   
    
4. Choose to Request permission to view recipient’s Calendar and/or Allow recipient to view your Calendar.
5. Choose the level of detail the recipient will view on your calendar if you choose to allow them to view your calendar.
   
    
6. Type in any additional information.
7. Click Send.

How to use Calendar Permissions:

1. Click on Calendar at the bottom of the screen.
   
    
2. Choose Calendar Permissions.
   
    
3. Select someone that has share access to the calendar, or add someone new by clicking Add, type in the last name of the intended recipient, click on their name to select them, click Add ->, and then click OK.
4. Edit their rights/access.
5. Click OK.