Graduation

You do not have to apply to graduate (unless you are a PhD candidate). In anticipation that you pass all required subjects, and are eligible to graduate, you will be allocated to a graduation ceremony based on your course and course location. You will be allocated to a ceremony after the relevant census date of your expected final study period. An email will be sent to your JCU email account once you have been allocated to a ceremony.

If you wish to attend the allocated ceremony, you must confirm your attendance via eStudent at least two weeks prior to the ceremony. If you are unable to or do not wish to attend the ceremony, you can opt out of the ceremony via eStudent. Your award will be conferred through University Council and your documents will be posted to your graduation address. Please ensure you have added an up-to-date graduation address in eStudent.

To confirm your attendance or opt out of the ceremony, log-in to eStudent using your JCU username and password. Select My Results and Graduation at the top of the page followed by Graduation Details at the left-hand side of the page. If you have been allocated to a ceremony, the ceremony details will appear towards the bottom of the page. Select View next to the ceremony details. Under Ceremony Details, hit the drop-down menu and select Ceremony – Attending or Ceremony – Not Attending. You can change your selection up to two weeks prior to the ceremony listed.

If there are no ceremony details noted and it is passed census date of your expected final study period, email exams@jcu.edu.au. If you believe you have been allocated to the incorrect ceremony or would like to change to an alternative ceremony, email exams@jcu.edu.au.  You can find a list of JCU ceremony locations, dates and venues via the Ceremonies webpage.

You must pass the requirements of your course before you can graduate. If you have been allocated to a ceremony and you do not pass your final subject/s, you will be re-allocated to the next ceremony for your College/Division. We recommend that you do not make any graduation-related arrangements, such as gown hire or flights, until you have received written confirmation that you have passed the requirements of your course.

Graduation Documents

Once you graduate you will receive a Testamur, an Australian Higher Education Graduation Statement (AHEGS) and an Alumni Certificate.

If you attend a graduation ceremony, your graduation documents will be presented to you on-stage at the ceremony. If you opt out of the ceremony, your graduation documents will be posted to your graduation address.

Personal Details

We recommend that you check your Formal Name details through My Details > My Personal Details in eStudent. The formal name listed will be the name presented on your graduation documents. If you have changed your formal name since enrolling and/or wish to update your name, you will need to complete the Change of Personal Details Form and attach documentary evidence of the change of name (such as a birth or marriage certificate). You must complete the form and attach documentary evidence by 22 November for the December, 2018 and the March, 2019 ceremonies.

If you are attending a graduation ceremony and your name is difficult to pronounce, please submit a phonetic name to be used at the graduation ceremony. This will ensure your formal name is pronounced correctly. For example, Sean Rhys Beauchamp can be phonetically written as Shorn Reese Bee-chum. You can add or edit your phonetic name through eStudent under My Results and Graduation, followed by Graduation Details on the left-hand side of the page. Select Modify my Phonetic Name, add or edit your phonetic name and select Save.

All graduating students should have a graduation address listed in eStudent regardless of whether you are attending a ceremony or not. If you have confirmed your attendance at a ceremony and something unexpected happens which prevents you from attending the ceremony, your graduation documents will be posted to your graduation address. If you are not attending a graduation ceremony it is particularly important that you have an up-to-date graduation address noted in eStudent as your documents will be posted to this address.

Sanctions

You will be prevented from graduating if you have a financial sanction. You can check whether you have a sanction through eStudent. Log-in to eStudent and select the My details tab at the top of the page, followed by Sanctions from the left hand menu. If you have a sanction, the sanction description, the reason for the sanction and the effective date will be visible.

If you have a sanction due to unpaid tuition or SSA fees, you can make payment online through eStudent under My Finances. Alternatively, you can make payment in person at the Student Centre.

If you have a Library charge/fine, payment can be made in person at the Library or by phone.

It can take up to three business days for payment to be received. Once payment is received, your sanction will be lifted. Your sanction must be paid within two weeks from the relevant ceremony.