In a meeting, two or more people come together for the purpose of discussing a (usually) predetermined topic such as business or community event planning, often in a formal setting.
In addition to coming together physically (in real life, face to face), communication lines and equipment can also be set up to have a discussion between people at different locations, e.g. a conference call or an e-meeting.
In organizations, meetings are an important vehicle for personal contact. They are so common and pervasive in organizations, however, that many take them for granted and forget that, unless properly planned and executed, meetings can be a waste of time and resources.
Because of their importance, a career in professional meeting planning has emerged in recent years. In addition, the field of Meeting Facilitation has formalized with an internationally-recognized "Certified Professional Facilitator" designation through the International Association of Facilitators (IAF)
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Meetings may be divided into many categories:
Since a meeting can be held once or often, the meeting organizer has to determine the repetition and frequency of occurrence of the meeting. Options generally include the following:
The traditional method of scheduling meetings is by phone or email. The meeting organizer will either manage the scheduling themselves, or delegate to an admin assistant.
However, there are also a variety of web scheduling services that facilitate the process by allowing the proposing of multiple times, managing scheduling conflicts, and automatically adjusting for time zones.
Meeting roles and responsibilities should be assigned before or after the meeting begins. Assigning these roles will help keep the meeting focused, on-time, recorded, and orderly. Not every meeting must have this strict assignment list of roles. For example, small and uncomplicated meetings may have one person that is both the leader and facilitator. But if the meeting structure allows, having a separate leader and facilitator will allow the leader to focus on the content and the facilitator to look after the orderly process of the meeting. The roles are:
In assigning meeting roles, you need to be sensitive to diversity issues and the strengths and weaknesses of the members. You do not want to stereotype attendees into gender roles. These roles should not be minimized because they are important in helping a meeting progress smoothly towards its objectives[1].
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Meeting disambiguation |
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MEETING (from "to meet," to come together, assemble, O. Eng. metan; cf. Du. moeten, Swed. mota, Goth. gamotjan, &c., derivatives of the Teut. word for a meeting, seen in O. Eng. mot, moot, an assembly of the people; cf. witanagemot), a gathering together of persons for the purpose of discussion or for the transaction of business. Public meetings may be either those of statutory bodies or assemblies of persons called together for social, political or other purposes. In the case of statutory bodies, by-laws usually fix the quorum necessary to constitute a legal meeting. That of limited companies may be either by reference to the capital held, or by a fixed quorum or one in proportion to the number of shareholders. It has been held that in the case of a company it takes at least two persons to constitute a meeting (Sharp v. Daws, 1886, 2 Q.B.D. 26). In the case of public meetings for social, political or other purposes no quorum is necessary. They may be held, if they are for a lawful purpose, in any place, on any day and at any hour, provided they satisfy certain statutory provisions or by-laws made under the authority of a statute for the safety of persons attending such meetings. If, however, a meeting is held in the street and it causes an obstruction those convening the meeting may be proceeded against for obstructing the highway. The control of a meeting and the subjects to be discussed are entirely within the discretion of those convening it, and whether the meeting is open to the public without payment, or subject to a charge or to membership of a specified body or society, those present are there merely by virtue of a licence of the conveners, which licence may be revoked at any time. The person whose licence is revoked may be requested to withdraw from the meeting, and on his refusal may be ejected with such force as is necessary. If he employs violence to those removing him he commits a breach of the peace for which he may be given into custody. An important English act has dealt for the first time with the disturbance of a public meeting. The Public Meeting Act 1908 enacted that any person who at a lawful public meeting acts in a disorderly manner for the purpose of preventing the transaction of the business for which the meeting was called together shall be guilty of an offence, and if the offence is committed at a political meeting held in any parliamentary constituency between the issue and return of a writ, the offence is made an illegal practice within the meaning of the Corrupt and Illegal Practices Prevention Act 1883. Any person who incites another to commit the offence is equally guilty. A public meeting is usually controlled by a chairman, who may be appointed by the conveners or elected by the meeting itself. On the chairman falls the duty of preserving order, of calling on persons to speak, deciding points of order, of putting questions to the meeting XVIII. 3 a for decision, and declaring the result and other incidental matters.
In England it is illegal, by a statute of George III. (Seditious Meetings Act 1817), to hold a public meeting in the open air within 1 m. of Westminster Hall during the sitting of Parliament.
See C. P. Blackwell's Law of Meetings (1910).
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A meeting is a group of people who come together at one place to discuss something, make something, or play games together. Meetings can range from internet meetings (people who met on the internet who come together) to birthday parties for children. Meetings can be also on formal times, where businessmen come together to discuss.
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