Vacancies

Informa Investment Solutions, Inc. (IIS) is currently seeking a detail-oriented Part-Time IT Technician to join its team in White Plains, NY, and report into the Manager of Help Desks & Operations. The position is for third shift (11pm-8am) Saturday, Sunday and all holidays.

KNect365 Life Sciences, formerly IBC Life Sciences and IIR, and a division of Informa, is a leader in quality education and networking through conferences and training, and part of the largest publicly owned events business in the world.  We continue to invest in our portfolio of events and our Boston office presence and we want you to be a part of our success. 

We are looking for a creative, motivated, well-organized, and detail-oriented individual to join our team to support the Product development, Marketing, and Operations functions, as well as support the needs of the downtown Boston office. This is a fantastic opportunity to learn our business, demonstrate excellence, grow into other roles, and play a key part in our success!

You will be responsible for supporting the Life Sciences leadership team, making sure the Boston office is running smoothly, and helping support products and projects for the Event Producers, Marketers, and Operations teams as needed. The event business is complex with lots of moving parts and you will play a role in bringing it all together.

The Office & Project Coordinator will be adept at handling a wide range of administrative and executive support duties, at jumping into to numerous projects as needed, and will be able to work independently with little supervision. This is a highly visible role and he/she must be exceedingly well organized, flexible, and enjoy the challenges of supporting a diverse and geographically dispersed group of people with one common goal in mind.

This is a unique opportunity to not only work in a fast paced, dynamic and evolving business, but also to be a part of the largest conference company in the world.

Office Coordinator - 40%

• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Serve as the primary contact for maintenance, mailing, shopping, supplies, equipment, invoices, and all building/office communications
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Code and submit monthly rent payments, building invoices, and more
• Plan office lunches and events as needed
• Provide travel, expense, meeting, and related support for Management team                   
• Sustainability coordinator - plan the annual walk the world charity event for the office, coordinate further activities/participation for office staff with the office partner charity
• Manage building security guest access lists and greet our guests
• Travel software super user
• Oversee evacuation procedures in the event of an actual emergency, or during a drill
• Maintain regular reports on office safety
• Manage contract and price negotiations with office vendors, service providers and office lease 

Project Coordinator - 60%

• Help keep our team well organized!
• Create, update, and maintain central OneDrive access to relevant files for team sharing/collaboration
• Prepares sales, marketing, and strategy presentations
• Update event Websites and speaker databases/templates on an ongoing basis 
• Help with data gathering, market research, competitor research, list acquisition, and more  
• Support digital product execution                      
• Help manage event production timelines
• Monitor event contract dates and generate email reminders monthly
• Assist with event housing/hotel contacts as needed
• Manage team call schedules and maintain meeting minutes as needed

Skills Required 

You will:

• Possess a 4-year college degree from an accredited university
• Possess 1 – 3 years of related office/project support experience
• Have excellent communication & inter-personal skills
• Be ambitious, hard-working, and intelligent, with a positive, can do attitude
• Love jumping in to help out in any scenario where that help is needed
• Be very well organized and an excellent time manager with ability to balance many different tasks at any one time
• Be self-sufficient and a self-starter who gets things done
• Be able to travel occasionally, approximately 10%  
• Event/conference experience a plus!

APPLY HERE

Overview of Position:

Conference Researcher / Producer role is a strategic one, and is best suited to candidates with strong commercial acumen. The role requires market research and liaison with chief executives and senior executives, and as such, the candidate requires excellent communication and negotiation skills, in addition to the ability to research and identify new and emerging commercial issues and trends.

The individual is responsible for developing several events throughout the year, and meeting production targets and deadlines. The person will be responsible for producing a series of high-level conference events, across one or more industry sectors, and meeting revenue targets. These events are senior level industry forums and may have between 18 to 40 sessions and speakers across 2-3 days, depending on the agreed scale of the event.

You could be a fresh graduate, or a candidate with 1 to 2 years work experience. Individuals with similar / related experience are also welcome to apply.

Job Summary:

• Researching the viability of conference topics.
• Contacting the target market through phone, desk research and meetings to determine what subjects are needed by the market
• Researching in detail the conference program and putting together a complete draft program.
• Contacting potential speakers, mainly by phone, and recruiting them onto the program.
• Creating an advisory board, if deemed necessary.
• Working with the chairman and speakers and sponsors of the conference to secure support to promote the event 
• Working as part of a project management team, including marketing, sales, operations
• Writing promotional copy, such as marketing letters, brochure and web copy, as well as press releases
• Writing briefs for marketing, sponsorship and telesales and attending internal team brief meetings
• Running the conference on the day and in particular looking after the speakers. Because events are held regionally throughout Asia, travel outside Singapore will be required
• Monitoring the quality of the speakers’ presentations.
• Building longer term relationships with speakers/sponsors and delegates through industry networking and relationship building.
• Speaking in public. It is necessary for the conference manager to give a brief opening address to introduce the Chairperson at the conference
• Negotiating Speaker fees and expenses and staying within budget guidelines set down by the Divisional Manager
• Meeting production targets and deadlines as outlined by the Conference Director

 Work Experience

 Essential

• Graduate
• High level of confidence and interpersonal skills
• Excellent communicator, both written and oral

 Desirable

• Broad industry knowledge
• Experience in a related profession which involves research and speaking with senior management, such as journalism, executive search and industry sector research

The European Shared Service Centre in Colchester is looking for a Tax and Compliance Assistant Financial Accounting Controller. This role is responsible for providing accurate and timely statutory financial information to key business partners, external stakeholders and Group finance. You will be responsible for ensuring a high value service is provided to key business partners and group through effective collaboration with your team.

You will be expected to support the annual statutory audit process and ensure all MDM/GPO processes are followed. We are ideally seeking a qualified accountant (ACA, ACCA or Cima). To apply, please submit your CV to RecruitmentGlobalSupportUK@informa.com

The T&C Assistant Financial Accounting Controller is expected to assume the following key responsibilities plus any other reasonable duties as required:

Statutory Accounts & Other
• Prepare and review draft statutory accounts
• Manage statutory accounts software package and provide training to the team as required
• Oversee the tagging of Statutory accounts (EUSSC only)
• Assist with corporate simplification process
• Manage the Compliance queries inbox
• Assist with preparing information for Group
• Assist with relevant project work (eg. annual dividend project, acquisitions, disposals etc)
• Completion of work associated with Head office companies (eg. month end, budget & forecasting, statutory accounts) 
• Reviewing of any work associated with dormant & non-trading entities
• Assist with the provision of information for audit queries
• Review of dormant and non-trader reconciliations
• Assist and train Financial Accountants where required
• Prepare assigned Balance sheet reconciliations

People Management Responsibilities 
• Oversee, motivate and manage your direct reports
• People development to ensure the effectiveness of your staff within the department concentrating on both performance and soft skill development
• Participate in recruitment and selection process
• Provide assistance in identifying career development opportunities for direct reports
• General duty of care to colleagues
• Work collaboratively across teams
• Act as a role model to others

Skills and Abilities 
• Good communication skills with the ability to build good relationships with a wide range of stakeholders, internal departments and key suppliers
• Advanced skills in Excel, Word and Outlook are essential
• Remain approachable under pressure
• Knowledge and ability to use relevant internal systems and make efficiencies where possible
• Act with integrity
• Work as part of a team
• Ability to complete a variety of related tasks
• Pro-actively solve problems within tight deadlines
• Excellent Customer Service skills
• Good time management skills
• Good influencing skills
• Ability to be flexible within role
• Highly organised, diligent with attention to detail 
• Confident and highly motivated

Knowledge and Qualifications
• Strong knowledge and understanding of financial accounting processes within the Tax & Compliance team
• Significant knowledge of SAP systems and other financial accounting packages
• Good knowledge of leadership, coaching and people development
• Recognised qualification/Accounting degree preferable