So you’re interested in ordering some photographs?
Please note that we, like any other archives, charge fees.

• Reproduction Costs: these cover only the cost of us providing you with digital images or prints.  They do not provide rights to publish or reproduce.
• Permission-to-Use Fees: these are based on publication print run, whether material is used on a website, etc.  Please note that permission is exclusive and non-transferable.  Fees must be paid and a use contract must be signed by a Sharlot Hall Museum representative before permission to publish or reproduce is granted. 
• The archives retains copyright to materials held in the archives, so failure to comply with our contracts is a violation of copyright, just like using an artist’s work without permission is a copyright violation.
• We are a non-profit organization and have discounted fees for non-profits but you must be able to provide copies of your 501(c) 3 paperwork and license as proof of your non-profit status.  We are committed to working with non-profit organizations to make the documentary heritage available to as many people as possible!

Why do we charge?

• It is standard for archives to charge reproduction costs and permission-to-use fees.  Our prices resemble those of nearby institutions such as Arizona State Library, Archives and Public Records, Northern Arizona University and the Arizona Historical Society.
• We rely on these fees to help us keep our doors open, to provide access to and preservation of materials, and to pay for staff time and technological infrastructure.  These costs and fees help us to continue to provide reproductions of materials for you!

 Reproduction of Collection Materials form here:
Order Form for Reproduction of Images or Oral History Materials (PDF)

Permission to Use Contract here:
Price List & Permission Fees Contract (PDF)

Reproduction Costs Price Schedule

All researchers and patrons must pay reproduction costs as per State of Arizona laws.  Sharlot Hall Museum cannot give away for free any State property.  All reproduction services must be prepaid by cash, check, Visa, MasterCard or Discover.  Companies, non-profit organizations or government agencies may be invoiced.  Invoicing is not available to individuals.

Photocopy Services
All copies are in black & white and on blue paper.  Patrons will do their own copying unless it is a fragile or an oversize item, and then staff will do the photocopying.  Photographs CANNOT be photocopied.

Photocopies (In-Person)
SHM Member                                                 $0.20 per page
Non-SHM Member                                         $0.30 per page

Photocopies (Emailed or Mailed)
Email, phone and regular mail research requests that require SHM staff to research, retrieve and deliver to a patron will be charged the following:

1-5 pages generated                                     $5.00
5+ additional pages                                       $5.00 + $1.00 per page

Due to limited staff and available time, only 30 minutes is allotted to all research requests that are submitted via email, phone or regular mail. If you want to have more time dedicated to your research request, you are welcome to visit our Research Center in person or request a list of local researchers who can be hired to do more extensive searches on your behalf.

Photographic Services
Images are scanned at 600 DPI and saved as JPEG files.  Sharlot Hall Museum does not provide print copies of photographs.

CD
First Photograph                                              $15.00
Each additional photograph (same order)       $5.00 per image

Photographs sent via Email or FTP            $10.00 per image

Rescanning Photos – to increase DPI for publications and commercial venues
700-800 DPI Scan                                          $30.00 per image
900-1100 DPI Scan                                        $40.00 per image
1200+ DPI Scan                                             $50.00 per image

Oversize & Panoramic Photos – For original photographs that are larger than 11” X 17” please contact the SHM Library & Archives Reference Desk for pricing.

Map Reproduction Services
Maps are scanned at various DPIs depending on the map and size.  DPI is listed in the metadata for each map.  Maps are only loaded onto CD and mailed via U.S. Postal Service First Class.  We do not reproduce copyrighted maps, you will need to contact the map publisher for copies.

Scanned Maps – must already be scanned maps
CD
First Map                                                                                  $15.00
Each additional map (must already be scanned)                   $5.00 per image

Un-scanned Maps
For maps not yet scanned please contact the Library & Archives Reference Desk for pricing.

Oral History Recordings (includes Lectures, Presentations & Radio)
Oral History Transcripts (up to 30 pages)                           $15.00
Oral History Transcripts (30+ pages)                                  $15.00 + .30 cents per page
Digital Audio File (mp3 format)                                            $15.00 per Interview

Educational Use
Academic professionals, certified teachers and students working on a thesis, dissertation or school paper/project needs only to pay reproduction costs.  You will need to provide proof that you are a certified educator or student. 

Shipping & Handling
A $7.50 shipping charge will be added to each order.  Orders will be shipped via U.S. Postal Service First Class.  An additional fee may apply for large orders.  An account number must be provided by the patron for shipping via UPS or FedEx.  Prices vary for international shipping and the patron will be charged the current international rates.

Rush Orders
For all rush orders that require Sharlot Hall Museum Library & Archives to process an order within 48 hours; reproduction costs will be doubled. We will not process any orders less than 48 hours.