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This FAQ answers questions posed by adjuncts based on the most recent information available. More detailed information on most of the subjects covered is available in the faculty handbook at
http://music.gmu.edu/sites/gmumusic.egovsol.com/files/files/2014-2015Fac...
Questions are grouped under these headings:
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List of administrative duties
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Questions about applying to the School of Music
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Questions about advising for admitted students
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Questions about operations and scheduling
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Questions about auditions and juries
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Questions about compensation for various activities
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Questions about faculty performance opportunities
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Questions about day-to-day logistics
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Miscellaneous
List of administrative duties: “Whom do I ask about X or Y?”
Directors:
Dr. Dennis Layendecker, Director, School of Music; Heritage Chair
dlayende@gmu.edu
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general oversight
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strategic and long-term planning
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development/fund-raising
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Director of Orchestras
Dr. Linda Monson, Managing Director, School of Music;
Director of Keyboard Studies
lmonson@gmu.edu
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hiring authority
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budget supervision
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personnel supervision (full time and adjunct faculty, classified staff)
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day-to-day operations
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development/fund-raising
Dr. Rachel Bergman, Director of Graduate Studies
rbergman@gmu.edu
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graduate course scheduling
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graduate advising and placement tests
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graduate admissions
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supervision of graduate Teaching Assistants
Dr. Tom Owens, Director of Undergraduate Studies
towens1@gmu.edu
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undergraduate course scheduling and curriculum
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MUSI 395 (internship program)
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undergraduate advising
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undergraduate transfer credit evaluation
Professor Jim Carroll, Director of Instrumental Studies and Operations
jcarrol1@gmu.edu
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coordination of instrumental operations
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supervision of instrumental adjunct area coordinators
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supervision of PAB facilities and instruments
Professor John Kilkenny, Director of Percussion Studies and Recruitment Coordinator
jkilken1@gmu.edu
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coordinator of all undergraduate and MM-level recruiting activities
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primary liaison with undergraduate admissions
Administrative Staff
Molly Baldovin, Assistant to the Directors
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office manager
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scheduling for Director and Managing Director
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textbook orders
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key requests and MTB electronic swipe access
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student worker questions
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syllabi
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website
TBD, Business and Operations Manager
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scheduling of all non-academic events
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concerts, recitals, room coordination
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event coordination
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approved ensemble travel
Bridget Higgins, Operations Assistant:
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Business and Operations Assistant
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first point of contact with operations
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coordinates and assists with all operations activity
Lynn Wildman, Senior Academic Advisor
mwildman@gmu.edu
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advisor for all current and transfer students
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all questions about student degree requirements and progress
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applied music coordinator
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grade coordinator and proxy
Other important CVPA contacts
Joan Fernandez: <jferna19jferna19@gmu.edu> and Crystal Broomall: <cbroomal@gmu.edu>
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All financial and contract matters in conjunction with Dr. Monson
Questions about applying to the School of Music
When are the application deadlines?
For Freshmen
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Priority: November 1
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Regular Admit: January 15
For Transfer Students
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Fall: March 1
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Spring: October 1
For Graduate Students
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Fall: March 1
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Spring: November 1
Where can I access application requirements?
http://music.gmu.edu/node/30
Questions about advising for admitted students
Where can I access the requirements for each degree?
http://music.gmu.edu/node/350
Questions about operations and scheduling
What should I do if I see an issue with the facilities?
Faculty, staff and students should report any facilities related issues including maintenance, repair, equipment and temperature requests to the School of Music Office (703-993-1380).
How do I make a space reservation?
Please email the Operations Manager (TBA) or Operations Assistant (bhiggin8@gmu.edu) for any space requests or scheduling issues. When submitting any space request, please include:
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Room Name(s)
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Date & Time
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Intended use
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Name of any associated class(es)
Which spaces can I schedule?
Operations schedules all PAB and MTB rehearsal and performance spaces designated for the School of Music. This does not include Harris Theatre, the Concert Hall or Hylton Performing Arts Center spaces. Operations can assist in scheduling these spaces, but they are subject to priority booking procedures, availability, and CVPA approval. Teaching studios are scheduled through Area Coordinators. The Conference Room (A417M) may be reserved by faculty, staff, or student organizations for meetings, classes or examinations. University spaces outside the School of Music must be requested through events management at 703-993-2853.
How do I schedule concerts for my ensemble?
The Operations Team assists faculty producers in the scheduling of all concerts and events. Scheduling of large ensemble performances begins during the Fall semester of the preceding academic year. Scheduling meetings will be called, and the final event calendar will be finalized at the beginning of Spring semester.
When is the last day I can change my ensemble concert date?
The events calendar for each semester is considered final after the Registrar-designated last day to add classes. Past this date, changes to course syllabi related to performance and rehearsal schedule must be approved by the Managing Director.
May I reserve a space on a recurring basis?
With the exception of Registrar-designated class and rehearsal times, recurring space reservations must be confirmed with the Operations Manager or the Operations Assistant (Office A417N) at the beginning of each semester.
Whom can I contact for marketing concerns?
We currently do not have a staff member assisting faculty with event marketing. The School of Music Office can provide you with third party contacts if you wish to reach a marketing professional.
Whom do I contact for website concerns?
The Assistant to the Directors (TBA) is the acting School of Music website coordinator.
What event support can I receive?
In order to receive event technical support, please submit the requested needs by the date indicated on the survey email sent by Operations.
All events in the Concert Hall will be managed by CFA staff. Operations may have an on-site associate to assist in certain cases.
Harris Theatre events are staffed by the Arts Support Umbrella (ASU) staff.
Events in School of Music spaces (deLaski 3001 or Choral Room) are staffed by a stage manager and front of house staff on a case-by-case basis. Most events will receive student volunteer support from one of the student Greek organizations.
What if I want to use a School of Music space for non-University activities?
All space bookings unrelated to University activities are considered rentals. Lesley Irminger, CVPA Scheduling and Rentals Coordinator, is the primary contact for all rentals for the College of Visual and Performing Arts Even requests involving School of Music spaces must be coordinated by Ms. Irminger.
How do my students schedule recitals?
The Audition and Recitals Coordinator (Office A417C) is the primary contact for all questions about recitals. Recital deadlines, policies and procedures are posted on the School of Music website under Student Forms and Materials (http://music.gmu.edu/node/400). Please refer to these documents for current semester deadlines and approval forms.
Questions about auditions and juries
Who is required to perform a jury?
All minors, undergraduate, and graduate majors are required to perform a jury, unless they are giving a degree recital that particular semester, or are chosen to perform on the Young Masters or Honors recital. Non-major students are NOT required to perform a jury.
How are faculty chosen to sit on audition panels and juries and to judge recitals?
Area Coordinators manage faculty participation in these events.
How many people are supposed to be on a jury or audition panel?
There should be three people. Voice juries are often larger (4-5 people). The Graduate Committee along with faculty from the relevant area hear DMA auditions.
How are faculty appointed and paid to sit on audition panels and juries and to judge recitals?
Area Coordinators are required to sit on audition panels and to adjudicate at juries and recitals. With the approval of the Managing Director, Area Coordinators may appoint additional adjunct faculty as needed for such panels. Faculty so appointed will be paid for their time.
Are applied faculty welcome to be a part of seating auditions?
The ensemble directors conduct seating auditions. Faculty wishing to participate should contact the director of the appropriate ensemble.
Questions about compensation for various activities
What other additional duties can we be paid for (juries, recital committees, honor band, recruiting in the schools, etc)?
There is a limited budget for faculty compensation or expense reimbursement for specific approved activities. For recruiting, contact John Kilkenny <jkilken1@gmu.edu>. For adjudication, contact your Area Coordinator. All expenditures must be approved by the Managing Director or her representative.
Is there any sort of budget allocated to bringing in guest artists for masterclasses and recitals?
Area Coordinators and Directors have access to a limited yearly budget for these activities.
Are there funds to defray our costs when we attend conferences or travel to other colleges and universities to perform masterclasses and recitals?
Unfortunately there is no money at the School of Music or CVPA levels for such expenses. There are university-wide competitive grants available from the Office of the Provost to support creative activity. For more information, see http://provost.gmu.edu/faculty-research-support/
Questions about faculty performance opportunities
Are there funds for advertising faculty recitals?
The budget for marketing is very tight in general. There will be posters for the series as a whole. Faculty Artists Series recitals will receive electronic marketing via the website, e-mail, etc.
Since there are so few Faculty Artist Series concert dates, is it possible for faculty members to self produce their own recitals in deLaski as long as it is done at no cost to the SOM?
Yes, faculty may schedule recitals in deLaski and other specified venues outside of the formal Faculty Artist Series. Contact Operations Manager (TBA) for scheduling and event production guidelines. Also see the Operations section of the Faculty Handbook under events for specifics.
Can funds be made available to defray the cost hiring accompanists for Faculty Artist Series concerts?
Area Coordinators manage Faculty Artists Series events in concert with the Managing Director. If budget is available for the Faculty Artists Series, it will controlled and distributed by them.
Questions about day-to-day logistics
How can I get discounted parking?
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Several options are available for adjuncts:
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Annual permit for lot K, PV lot, and field house lots M, O, and P--$195
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1 Semester permit for lot K, PV lot, and field house lots M, O, and P--$105
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15 24-hour validations for Mason Pond and Shenandoah decks--$105*
*only valid for adjuncts teaching 1 day per week.
For complete information, see http://parking.gmu.edu/permitfinerefundrates.html
Where can I make photocopies for my class?
Use Print Services (Johnson Center room 135) for class-related photocopying. A student worker or staff member in the School of music will provide you with the required Org. number. Large or expensive projects (color copying, large sizes, etc.) must be approved by the Managing Director.
Where can I review syllabi from other faculty instructors?
Syllabi from the most recent fall and spring semesters are available under the “Students” tab on music.gmu.edu
Where can I meet with students privately during office hours?
The adjunct faculty office is now located in PAB A417L (inside the main music office). Rules for use of the room are posted. Contact Liz Connors for and electronic copy.
Does the School of Music have a Scantron machine?
Yes. It is in the main music office (PAB 417).
Where can I get help with Blackboard?
Contact IT via e-mail support@gmu.edu or phone 703-993-8870. The IT office is in Innovation Hall 233. Workshops related to technology and other issues are described here http://workshops.gmu.edu/.
Whom should I contact if I have a question or concern about my job?
The Managing Director (Dr. Monson) handles personnel issues. You may also contact Human Resources at hr.gmu.edu
When are final grades due?
Grades are due 48 hours after the scheduled final exam for the course. All grades must be turned in by Thursday of the second week of exams.
How do I submit final grades?
Submit final grades via patriot web patriotweb.gmu.edu. Lynn Wildman is the grade coordinator and grade proxy; she can assist with any grade-related questions.
Miscellaneous
What are the important dates and deadlines for the upcoming semester?
Fall 2014
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1st day of classes 25 Aug
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Labor Day (University Closed) 1 Sept
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Last day to add classes 2 Sept
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Last day to drop classes without penalty 2 Sept
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Last day to drop classes with 33% tuition penalty 16 Sept
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CVPA Open House 18 Oct
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Final drop deadline (67% tuition penalty) 26 Sept
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Midterm progress report period 22 Sept-17 Oct
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Selective withdrawal period (undergrads only) 29 Sept-24 Oct
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Columbus Day recess 13 Oct
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Mon classes and labs meet (no Tues classes this week) 14 Oct
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Incomplete work (Spring/Summer 2014) due to instructor 24 Oct
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Incomplete grade changes due to registrar 31 Oct
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Auditions 8 Nov
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Thanksgiving Recess 26-30 Nov
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Auditions 6 Dec
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Last day of classes 6 Dec
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Reading Days 8-9 Dec
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Exam Period 10-17 Dec
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Degree conferral date 18 Dec
Whom do I need to notify if I have to change a lesson time or location?
Notify Lynn Wildman and the student.
How can I apply for a tuition exemption request if I want to take a class for free?
Full and part-time employees may apply for tuition exemption. The request must be approved by the School of Music. The request form is available on the student accounts website at http://studentaccounts.gmu.edu/Forms/EmpTuitionExemptionRequest.pdf
How do I propose a new class or suggest a change to the curriculum?
The Undergraduate Curriculum and Academic Planning Committee and the Graduate Committee make recommendations to the full faculty on changes and additions to the curriculum for their respective areas. The committees meet monthly during the academic year. Suggestions from faculty are welcome, and meetings of the committees are open. Contact Tom Owens (undergraduate) <towens1@gmu.edu> or Rachel Bergman (graduate) <rbergman@gmu.edu> for additional information.
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