www.fgks.org   »   [go: up one dir, main page]

Last updated: PREVIEW

Weather: Sydney 14°C - 22°C . Rain at times.

Haven’t heard back about the job? Follow up

Kate Southam

, Tuesday, August, 02, 2011, (6:04am)

 

The ‘follow up’ is an area of struggle for many job hunters.

Those that started out with optimism and confidence soon get agitated or angry when their CV fails to muster even a modicum of interest. Should they call? Email? Be patient? Forget it? The post job interview blues are even worse. The interview seemed to go so well. The employer appeared impressed by your skills and laughed at your jokes and seemed so definite when he/she promised to call within the week but it has been two weeks. Should you call? Will you be seen as a pest or keen?

First up, you have done your bit. You put time and effort into your application and or interview preparation so if you want to call or email, then go ahead. This is not your communication issue.

Those feelings of uncertainty might have more to do with the power roles – the employer/recruiter has the job you want so has the power. Candidates have the most power after job offer and before they accept.

It is not unreasonable for you to want to know what is going on. The only exception to this might be the serial applicant who goes for anything and everything regardless of whether they have any of the skills or experience being sought.

So, if you have sent off a relevant application and received no response then use the email or phone number in the job ad to follow up and find out what the state of play is.

When interviewing for a job, always asked what the next steps will be at the end of the interview.  If the employer or recruiter told you at interview that he/she would get back to you in a week and it has been ten days, then follow up but be polite and professional no matter how irritated you are.

My first move would be email as it leaves the door open to a phone call down the track. If you phone first then chances are you will get voice mail and then what? If the person doesn’t ring back and you follow up again, you sound like a stalker.

An email follow up might read something like: “Dear/Hi so and so. It was good to meet you on X date and hear more about the Y role. You mentioned you were expecting to move to the next step within a week. Just wondering how the recruitment process is progressing at your end and if I can provide anything further to assist the process?” Use your own words but be concise. If you hear nothing within a few days, a phone call would be fine.

Many employers see the follow up as a keen show of interest so as well as providing you with some reassurance, following up can earn you brownie points If you get an irritated response from an employer/recruiter, don’t respond in kind. You have done nothing wrong. The person is probably just not coping with their workload.

Keep in mind that while the job role might be all consuming for you, it is one of a range of projects the recruiter/employer is working on. There can also be a number of decision makers involved in hiring each juggling work assignments and priorities. Sometimes the issue is a senior person who hasn’t provided their view/green light. This explanation is not an excuse for employer/recruiter silence.

Personally, I think a company does a great deal for its own image by having a communication strategy around recruitment. The first place to communicate is the job ad itself. If it is the type of job role likely to attract a huge number of candidates, then the employer should include a line such as: “Only those applicants selected for the consideration will be contacted by August 26, 2011. “ I know a lot of candidates hate this type of inclusion but if it frees people from the torment of wondering, so be it.

Once a candidate has been interviewed either by phone or in person, then there is no excuse for an employer/recruiter not to follow up. All candidates interviewed should be thanked for their time and interest in a job and told the outcome of the process preferably by phone.

What is your view? Have you had good or bad experiences? Have you ever been a hiring manager and not communicated? Why not?

Have Your Say

Show Oldest | Newest first    Page 1 of 5      1 2 3 >  Last »

I had an experience like this just recently. I went for an interview with quite a large nation company. They told me that i would get a call either Monday or Tuesday the following week (the interview was on a Wednesday), but no call came. I’m pretty sure i called up either the Wednesday just to check how things were going, I was told it was promising but the final say from the manager was needed. I then received a call from the recruiter the on the Friday to tell me things were still progressing (to keep me in the loop).

I didn’t get the job offer until the following Friday (some 17 days after the interview). I think it was a combination of a recruitment drive increasing workload and a long approval/sign-off process from their office. I think me calling helped where I was at least getting updates on the progress and it let them know I was very keen for the job.

Tim of Brisbane (Reply)
Tue 02 Aug 11 (11:51am)
Happy Homebrewer replied to Tim
Thu 04 Aug 11 (06:37pm)

Was that Woods Bagot?

I got my current job simply because I called up the boss after being told I didnt get another job to ask simply for some feedback on the interview etc & how I can improve going forward with interview tecniques etc. The boss was so impressed by this one phone call he called me back a short time later & handed me another position that had come up.

Stu of Perth (Reply)
Tue 02 Aug 11 (12:26pm)

Love it Stu.

Kate Southam
Tue 02 Aug 11 (02:26pm)

I’ve currently been waiting over 2 months to find out if I’ve got a job. I’ve done the interview, medical and even an psychometric test and haven’t heard back. I’ve recently emailed 2 contacts who work there as they are the only emails I know of and have had no reply. Today I’ve called up only to get a voicemail which I’ve left. It’s getting bloody frustrating now.

Matt of Perth (Reply)
Tue 02 Aug 11 (12:33pm)
liz replied to Matt
Tue 02 Aug 11 (11:25pm)

Was this an APS job? because they take foreeeever to respond and some don’t even bother with a phone call. Its not always a good recruitment process to have to deal with.

Andgie replied to Matt
Thu 04 Aug 11 (09:50pm)

Correct. Agree with Liz. My APS interviews/tests/etc have dragged on for 12months now and had 9 stages and a ridiculous amount of paperwork and cost me thousands taking time off work and flying myself to all these cities for the various tests (Depending on the clearance you’re going for there will be more Psych tests too btw). Despite the fact that it was that department headhunting me and I didn’t even apply - their Director put in the application with my name as ‘top priority’. Thankfully I wasnt looking for a position and this is the reason Govt loses the best candidates. I would really hate to see what low priority is!
Don’t feel bad or take any of it personally. They simply do not contact you or give feedback. It’s all voicemail and no direct numbers. Maybe email if you’re lucky - but they are unlikely to ever reply to that. If you have any time constraints, APS or EL is not the way to go. The job they ‘offered’ sounded great but my excitement expired I’m afraid.
If you check the APSC and AVGSA websites, they have some amusing documentation on ‘Reducing Red Tape in Recruitment’ which clearly noone in recruitment has read! Save your sanity and don’t plan your life around the job process of Govt.
I’ve asked around with APS friends and they are ashamed that unfortunately a lack of contact often means no, even if the process has dragged on for months. They are obliged to give feedback though according to their own Code of Conduct documentation. If there is an issue at the end and they don’t give you feedback as to why, there is an appeals process through the Secretary of Defence or the Appeals Tribunal. It won’t regain anyone the position they were going for, but it would give them something to think about.

Wow. Amazing they sunk all that time and those resources into screening you and then can’t spend the price of a phone call or email to let you know what is going on.

Kate Southam
Tue 02 Aug 11 (02:28pm)

Hi Kate,

One exception to contacting employers after an interview is the Government agencies. They are well known for not telling anyone and they send out successful/unsuccessful letters when the process is finished - which can drag on for months and when you ring up to ask how it is going you can’t be told anything due to the confidential nature of the applications and process to maintain integrity!

Paul of Perth (Reply)
Tue 02 Aug 11 (12:38pm)

I have had nothing but bad experiences through agencies and companies.  I have very good qualifications and experience.  I did exactly what you have said above, to ring and send an e-mail and to date have still not had a response about a role I applied for on 3 July.  There is just no excuse for rudeness.  I have seen jobs re-advertised before they even get back to you to say you have been unsuccessful, and sometimes they don’t even come back to.  I have got to the point now that I send them an e-mail to express how disappointed I am they could not have the courtesy to get back to me.  I think a lot of companies miss out on good employees as agencies do not know how to screen people properly.  mad

Karen of Brisbane (Reply)
Tue 02 Aug 11 (12:39pm)
ej replied to Karen
Tue 02 Aug 11 (03:32pm)

I hate that feeling when you see a job that you have applied for being readvertised, especially when you have not been told that you were unsucessful. It sucks when a company can’t even acknowledge the hard work you have put in to your application, they just ignore you and move on to the next batch. “Previous applicants need not apply” sounds a lot like “We got ourselves a real bunch of losers last time we advertised, they better not try wasting our time again”.

I have had dreadful experiences with what you write about - employers who advertise but reject you without interview, employers who can’t be bothered speaking to you when you try to ring up and find out further information on how the job vacancy is proceeding, etc etc etc. It’s all very rude and frustrating, and really does not make one feel keen and confident in searching for work if being treated so badly!

Employment Agencies are also extremely bad - promise everything and deliver nothing!

I had three interview type phone calls from one particular company and then silence. Maybe i should have followed up as my mate did and he got a job with them in the high $100K band
long face

dejavu of Brisbane (Reply)
Tue 02 Aug 11 (12:45pm)

“ This explanation is not an excuse for employer/recruiter silence. “ yeah but this is reality.  how many positions were pulled since advertisement?

I have to say that Pester power is only useful if they like you in the first place, and there is 1 or 2 people above you on suitability for the job.  I did that on all my job interviews, but I also have to be careful not to push it.  If someone is not responsive, then you need to backoff as that is a sign that you don’t really have much of a chance.

Also, not sure about recruitment agencies, they are a bit crappy in my opinion.  They no longer prune through candidates as well as they used to.

ahem (Reply)
Tue 02 Aug 11 (12:53pm)

My wife applied for a job with a hospital and was well qualified for the job, she also rang when she submitted her resume to clarify a few finer points to better her chances of gaining an interview. She was successful in getting an interview which she believed went very well and was told by the interviewer she would be contacted by the end of the week; that was 3 weeks ago and no phone call, email, letter, nothing, and this has left my wife quite upset and despondent. I find it appalling for a hospital where professionalism is a must would neglect to contact a person they interviewed, etiquette is not alive and well

Appalled of Geelong (Reply)
Tue 02 Aug 11 (12:55pm)
wazzup replied to Appalled
Sat 06 Aug 11 (09:13pm)

If they are anything like NSW Health, it took them 11 weeks to ring and offer me the job I applied for.  And, I had to do my immunisation screening 3 times before they got the point.  Good luck to your wife, hope she hears good news soon.

I just can’t escape from the view that if they really want you , they will call.

Damon of Perth (Reply)
Tue 02 Aug 11 (01:02pm)
Ozymandius replied to Damon
Wed 03 Aug 11 (11:33am)

And if they don’t call, even as a courtesy, then they aren’t people worth working for anyway…

Paul replied to Damon
Wed 03 Aug 11 (02:01pm)

“Damon” and “Ozy” have got it right. If you don’t get a call, they ain’t interested. Take the hint. Would you want to work for people who have no time for you?

InDemand replied to Damon
Thu 04 Aug 11 (08:46am)

Its true that if they want you then they will quickly act.  I’ve got an example below.

I haven’t applied for too many jobs in my working career but have the following summary:

- big international company: got back to me via email 2 days after submitting my cv and following up with a phone call.  The Qld manager said their HR manager and unit manager would contact me soon.  Two months later and no call or email.  I know they’re looking for people so they’ve got a poor process and that turned me off them.

- another big internation company: had 2 interviews (informal then formal) and employment docs in my hand 9 calendar days after submitting my cv.  They gave me a good vibe and friends/colleagues recommended them.  I took their offer of course.

- government department: typically takes months for their process to follow through.  Unfortunately, some in the long chain don’t see it as a high priority to attract/retain those in professions where they are desperately understaffed.  Very poor recruitment process overall.

- recruitment agency: used once and won’t again despite having a good experience.  They asked me where I’d like them to submit my cv and organised interviews where I wanted to have an interview.  The process ran well and I was kept in the loop and given feedback.  I chose to ask myself this time around.

Bear replied to Damon
Fri 05 Aug 11 (02:52pm)

I don’t think it’s really good to have the attitude that if an organisation was any good, they’ll have a good recruitment process. There are so many different things that make an employer good/bad, and to judge a firm solely on their recruitment process is short-sighted.

I think

And if they don’t call, even as a courtesy, then they aren’t people worth working for anyway…

is really just a trite saying to make people feel better about being rejected. Which is fine, if it makes you feel better, but I don’t think most people are in the position to turn a job offer down, just because they took too long to get back to you (unless of course, you’ve secured another!).

My experience of recruitment agencies is - that they never follow you up. Except when they want a few candidates to pad out their interviewees to make it look like they are doing something for their 17.5%.  And when you follow up on the interview and ask for feedback , guess what its usually pretty vague and useless.  Recruitment agents generally speaking are useless creatures.  If i had waited for a job from a recruitment agent i would still be unemployed.

Kevin Dorfman (Reply)
Tue 02 Aug 11 (01:05pm)

As a recruiter myself, I don’t mind follow up calls/emails form candidates themselves. Follow up calls from a parent are another matter entirely. Most parents don’t actually realise the disservice they are providing to their own childrenby job hunting for the child, nor following up for thier children.
The matter is completely different if you child calls, then passes the phone over to a parent, but please, do not call just to chase a role up for a child - get them to do it themselves - it will look a lot better in the eyes of a potential employer,
I personally know of many roles where the child was unsucessful because of the constant chasing up of an adult.

Jane of Brisbane (Reply)
Tue 02 Aug 11 (01:14pm)
Jen replied to Jane
Thu 04 Aug 11 (02:24pm)

People do this?? Are we talking about 15 year olds or older?

I think handing over the phone to a parent is also unprofessional.

Missy replied to Jane
Sat 06 Aug 11 (10:06am)

And what about when the wife rings up!  When a wife rings up about a job for her husband that is the death knell.

Recruitment in SA has gone down the toilet, particularly in government. Everybody I know that has been applying for jobs in the last year or so is unbelievably frustrated.

It is a miracle if you hear back from anyone 3 weeks after putting an application in to advise if you have been shortlisted. Even after an interview you are lucky if you are advised within 3 weeks if you were successful or not (regardless of whether you send a follow up email or phone call.) One interview I had for a job in June told me that they hoped to advise applicants within two weeks who was successful as they were on a tight time frame. What a joke - that was 6 weeks ago and I have heard nothing!  (I have not followed up this particular role as I decided after the interview that I was no longer interested.) This is the absolute height of rudeness when someone has put time into an application and an interview.

I went for an interview mid last year for a role in federal government. One month after the interview I had heard nothing so I emailed a follow up (I know recruitment in government takes longer, hence why I gave the month leeway).  I finally get a call a few days later to say sorry, there has been a problem with the call for applications, but yet they didn’t even have the courtesy to flick a two line email through to let us know!  Another 1.5 months down the track I get a call finally offering me the job. I had to turn this down as they had now decided to only offer the position in Canberra, despite saying during the application process that it was possible for it to be located in Adelaide and me specifying that I was only interested in an Adelaide position.  This is just one story of many (same thing happened with a grad position when I first finished uni - after saying they would advise within 2 weeks, I got a call 2 months later offering me the position. Too late, already had accepted another role, slow coaches.)

My friends all have the same complaints. Many are considering leaving South Australia because they are so jack of the situation.  These are all highly skilled people who are sick of being treated like crap.  Shame the public sector cannot get their act into gear and sharpen up their recruitment skills before all the bright workers leave.

Fed Up (Reply)
Tue 02 Aug 11 (01:23pm)
Ben replied to Fed Up
Wed 03 Aug 11 (06:32pm)

I am and also know many in the same or similar situations.. After searching 2 years and only being able to secure a 10 week contract role out of 100s of applications Ive had to give up on my desired path because apparently a bachelors degree and a few years experience in the field still isnt enough for a majority..
Just finished my security license, so you might see me standing outside a cracker factory somewhere.. a fitting end to half a decade of higher education *sighs*

Hi Kate

Such a great advice, and I still see lot of jobseekers afaid of following up with the employer/recruiter. I always recommend my clients to ask the inteviewer about the next step in the process; I also advice jobseekers to find out the best way to communicate with interviewer/decision maker - phone or email.

In my view writing a letter to the recruiter/employer after receving rejection also makes a positive impact.

My 2 cents.
Naishadh

Naishadh of Melbourne (Reply)
Tue 02 Aug 11 (01:34pm)

Every time I have done this I have got the job. I might have anyway, but I think it lets the employer know you are assertive and happy to follow up.

emma (Reply)
Tue 02 Aug 11 (01:43pm)

I find hunting for a job is now much more of a problem than in the past.

There are many people who are busy as recruiters with many tasks being done on a daily basis, but with technology as it is, it should be possible for those who have been interviewed to be automatically contacted about the status of a job even if it was 2-3 weeks since the interview.

I had contacted a recruiter about a job a month after the interview and again a moth later still.  This job I have given up on as on both occasions the recruiter said they were waiting for the company to respond.  I now have a rule that if no progress is made within 2 months I just give up on it and move on (i don’t even bother to contact the recruiter since they are more than likely to just give the same answer as before).

Ray of Melbourne (Reply)
Tue 02 Aug 11 (01:45pm)
InDemand replied to Ray
Thu 04 Aug 11 (08:52am)

Ray, I don’t know what work you’re in but some companies advertise on the back of hopefully winning future work.  If they win it in the timeframe they’re initially told then they might need you.  They’re looking ahead.  If their client has a delay then they’ll hold off on going further with you.  It may or may not be the case but is a possibility that I’ve seen happen recently.

I had an amusing (thought irritating) experience when I changed jobs a few years ago.  I had interviewed for a particular job that I wanted and the response was very positive so I had nothing but good vibes to take home with me after the interview.  However a week turned into a fortnight, a fortnight into a month. I called up a few times to ask what the progress was and basically said if there was anything they needed from me I was happy to provide.  They were always still in the decision-making process. 

Two months (and several other interviews) after that I couldn’t wait any longer and took another job when it was offered. A full month after I started here, I got a call from the original employer saying congratulations, I got the job and I could start the following week. What could I say but that I’d found other work and I wasn’t likely to jump ship within a month.  I said that I would consider their offer after my three month probation (since they obviously thought it was ok to leave me waiting for three months though I didn’t say that).  Their response was quite negative to which I said I think that I chose the right job after all and hung up.

I think some agencies and employers need to remember that life also doesn’t stop for applicants.  Whilst they (the applicant) may really, really want the job, bills still need to be paid on time.

Em of Melbourne (Reply)
Tue 02 Aug 11 (02:06pm)
Julie replied to Em
Wed 03 Aug 11 (02:15pm)

I had almost the same experience some years back. After taking their time deciding (I think it was about 2 or 3 months, multiple follow up calls, multiple promises of a decision “this week") they rang and offered me the job. I had got another job a week or two earlier, so I said no thanks.

They rang me again a couple of weeks after that to check if I was still happy in my job or would I like to come work for them. Apparently they had 4 people on their short list, and because they stuffed around so long, all 4 people had already got other jobs by the time they decided, so it was back to the drawing board for them. Such a shame.

Miranda replied to Em
Mon 08 Aug 11 (02:42pm)

This is one of the biggest frustrations for recruiters - companies with long/slow hiring processes.. We put forward great candidates who are available at the time, and sometimes they drag it out for so long that we almost cannot believe that they expect those candidates to still be available..

We as recruiters are not always the one dragging things out..

you read my mind, I Attended an interview last wed, Employer said that i would hear within 3 days, Befire seeing your article i followed up this morning, and he said he will be doing reference checks this afternoon, and i will"get back to me by the end of the week”. LOL 

Its frustrating, because 65% of me thinks ive got it, but yeh, im in limbo! long face

TopCat of Acacia gardens (Reply)
Tue 02 Aug 11 (02:15pm)

Now there is an novel concept
“All candidates interviewed should be thanked for their time and interest in a job and told the outcome “
Rarely if ever do you receive feedback from an interviewer, and I have applied for hundreds of jobs when I worked as a IT contractor. 
I have followed up on jobs I was particularly interested in and had interviewed for with varying success.

borg of Canberra (Reply)
Tue 02 Aug 11 (02:28pm)
borg replied to borg
Tue 02 Aug 11 (03:13pm)

I will say this though, when I found a good recruiter, one who would talk to you and have some respect for you, I would follow the recruiter from agency to agency, and refer them business if I was in a position to hire, or to send them someone with really good skills.

The ones that really got up my nose were the ones who talked down to you, or didn’t understand the industry well enough to know what skills they were actually recruiting. 
I worked one contract for over 2.5 years through 5 contract extensions, the recruiter took his % cut all that time but couldn’t be bothered to talk to me unless I called him.

I really do mean that Borg. Employers, recruiters never though where you might pop up again - as a client, a supplier, a referral. Although it would be nice to think they could do it because it was respectful. 

Kate Southam
Tue 02 Aug 11 (02:36pm)

It is nice to see that I am not alone in this!

As a specialist in customer service, from a retail background, line management and IT/helpdesk, I have spent most of my career dealing with people, I find it the single most frustrating aspect of job hunting - I make the effort to apply for the job, write a cover letter addressing the relevant points in the job ad, and mostly I hear...nothing!

If I am fortunate enough to have an interview, I dress well, prepare for the interview by researching the company and present myself with confidence, dedication and enthusiasm for the role. After the interview I hear...nothing!!

Why is it so hard for the HR world to do something basic to get back to me? A phone call would be nice, but obviously hard with too many candidates for a role sometimes.  What about sending a template email - some communication back, anything?

I am insulted that people cannot simply let me know what’s going on - I should not have to chase people to find out.

John of Sydney (Reply)
Tue 02 Aug 11 (03:31pm)
Meliae replied to John
Thu 04 Aug 11 (09:17am)

John,

I’m in a similar area and share your gripe.

Worse for me, I applied for two similar jobs within my own organisation. The first one - I got a automated email response saying I hadn’t been successful in the role; the second - no response to date, since May 31.

To add insult to injury, it is not commonplace for managers to ‘block’ applicants from obtaining promotions, sighting that they are ‘too valulable’ in their current role to be promoted / transferred.

I am now looking for jobs externally and have seriously considered quitting - though I currently have no job lined up - as I am in a position currently to do so.

I just can’t see myself continuing to work for a company who treats their employees with such disrespect. Who wants to be paid pittance and treated in this manner!

Kate - I’d love to hear your thoughts on my predictament.

Sincerely Frustrated,

Hi Meliae. You theory that managers keep employees in place because they don’t want to have find a replacement is true. It can be a real catch 22 - too good at your job and they don’t want to try and find a replacement so don’t promote you, not good enough and they won’t promote you. I think your strategy of job hunting externally is a good one. It still doesn’t explain their shabby behaviour but when you land a job elsewhere it won’t be a problem for you at least. Good luck Meliae.

Kate Southam
Thu 04 Aug 11 (10:14am)

Show Oldest | Newest first    Page 1 of 5      1 2 3 >  Last »

Comments are submitted for possible publication on the condition that they may be edited. Please provide a name, you may use a screen name – this will be published with your comment, and a working email address – not for publication, but for verification. The suburb/location field is optional.
( Read our publication guidelines ).


Submit your comments here:

   
 

How to add a link: Enter the text you wish to be clickable, select it and click the 'Link' button to enter the link details in the popup box. Maximum of 2 links.


* Required Fields

 

Insert an emoticon Insert an emoticon



 

Profile

Kate Southam

Kate Southam

Career queen Kate Southam gets to grips with all the emotional highs and lows, legal puzzles and human drama of the workplace. No elephants in the room will be ignored.

Advertisement

View Entries by Date

July 2013
S M T W T F S
  1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31      

Subscribe

RSS Feed of all the latest Cube Farmer articles ATOM Feed of all the latest Cube Farmer articles
Subscribe to receive the latest from Cube Farmer

Email a friend

To email this article to a friend, fill in the form below

Message:

close  x