The Mission of the Irvine Ranch Water District Purchasing Department is to provide our customers with reliable, quality service and materials in a professional and timely manner, using ethical procurement standards in order to achieve a high level of customer satisfaction.

Organization
The Purchasing Department is a member of the administrative services team for Irvine Ranch Water District. The Purchasing Department has the responsibility for procurement of materials and services needed in order to repair and maintain the areas that The District serves. The purchasing warehouse maintains the parts and equipment needed in the everyday repair and maintenance activity.

Sales Contacts
The first sales contact should be with the Purchasing Department. Only the Purchasing Manager and the Buyers can authorize or commit IRWD for the purchase of materials, services or equipment.

Doing Business with IRWD for General Procurement, Operations Repair & Associated Services
The Irvine Ranch Water District has a supplier assessment procedure that the Purchasing Department follows when reviewing a potential supplier for the District. To view further information on this program and download request forms, click below:

Links:

• New Supplier / Existing Supplier
• Standard Spec Product Submittal
• IRWD Capital Projects Information
• E-Purchasing Website – to view current / awarded bid information. There is no cost to suppliers to register. Note: If you are a New Supplier you must also complete the Supplier Assessment Information Sheet.
• Insurance Requirements (services only)
• Surplus
• Contacts / Hours
• Directions / Service Area

Purchasing Guidelines and Limits
The District requires that all transactions be pre-authorized with a valid purchase order number.  No employee shall purchase goods or services without prior authorization, exceptions will be made for after hours emergency requests. Transactions without a purchase order number will delay payment. Always request a purchase order number and include it on your invoice.  Purchases of less than $10,000 require non-competitive negotiation. Purchases of $10,000 or more require three competitive written bids.

Payment Terms
Invoices are paid 30 days after receipt of invoice unless other payment terms have been arranged with the Purchasing Department. IRWD’s Visa Purchasing Card is also available for payment terms. Cash discount terms may be taken when appropriate. 

Gratuities
In accordance to the Irvine Ranch Water District code of ethics and good purchasing practices, employees may not accept gifts or entertainment. Suppliers are requested to cooperate in this regard.

Achievement of Excellence in Procurement The National Purchasing Institute has recognized IRWD for organizational excellence in public procurement by awarding IRWD its prestigious “Achievement of Excellence in Procurement” award for the sixth year in a row. This annual award is presented to those organizations that demonstrate excellence in innovation, professionalism, productivity, and leadership attributes of the procurement organization.

Winner of the Achievement of Excellence in Procurement Award